NYS Education Department Building

Associate in School Business Management, SG-26, (PEF)

SALARY: $84,055*

The New York State Education Department’s (NYSED) Office of Education Finance is seeking applicants an Associate in School Business Management position in the State Aid Office.  The State Aid Office is responsible for the calculation, payment, verification, and projection of approximately $25 billion in State Aid distributed annually to school districts and BOCES in support of public elementary and secondary education in New York State.  Data that support these activities currently is collected from over 700 school districts and 37 BOCES via the State Aid Management System (SAMS), a custom web-based software system.  Data from other State agencies and other offices within NYSED is also collected, analyzed, and used to calculate and project State Aid.  Under the direct supervision of the Chief, Bureau of State Aid, the incumbent will oversee all State Aid Office functions associated with multiple State Aid programs. Major duties of this position will include, but are not limited to, the following:

  • Manage and oversee the annual content modification and update of State Aid claim forms, edit parameters, and output reports pursuant to statutory changes and other driving factors;
  • Serve as the primary liaison with State Aid Office Data Unit staff regarding implementation of aid program-related SAMS changes, preparation of field memos for web posting, and annual SAMS rollover;
  • Manage and oversee the annual data collection and editing process during which over 2800 claim forms are received from 700 districts and 37 BOCES;
  • Manage and oversee the annual claim verification process during which risk management is used to identify, plan, and implement projects in several aid areas, including requesting detailed substantiating documentation from school districts and BOCES for already-submitted claims;
  • Become knowledgeable about the statute and regulations governing assigned program areas, major issues surrounding the aid areas, and the processes  and tasks associated with each aid program;
  • Review, develop, modify, implement, and maintain process documentation and schedules;
  • Standardize operations and documentation across all program areas;
  • Ensure cross-training of professional and clerical staff across assigned areas, to maximize available staff resources and mitigate risk;
  • Oversee the provision of technical assistance to school districts, the public, consultants, other NYSED staff, and representatives of external agencies and organizations in assigned program areas;
  • Draft aid program-related field memos, and review supervisees’ written communications for appropriateness and clarity;
  • Provide information, advice, and analysis to the Chief, Bureau of State Aid and other NYSED staff on State Aid issues, problems, and proposals; and
  • Identify, define, and advocate for opportunities to increase the efficiency of office procedures and practices, and enhance progress toward the mission and goals of the State Aid Office.

Reassignment: One year of permanent competitive or 55b/c service as Associate in School Business Management.

Eligible List Appointment: Candidates who are reachable on the Associate in School Business Management eligible list may be considered for appointment.    

Provisional Appointment: If the eligible list contains fewer than three acceptors, a provisional appointment may be considered.  For provisional appointment, candidates must have a master's degree AND five years professional level experience in elementary, middle or secondary education OR in an educational oversight agency. Three years of this experience must have been in educational administration with major responsibility for education finance, education finance research, or fiscal management.

PREFERRED QUALIFICATIONS: The preferred candidate will have superior written communication skills, supervisory experience, and experience reading and interpreting legislation.

NOTE:  If you are on the Civil Service eligible list for this title, you may receive a canvass letter.  You must complete and return it as instructed on the letter.

CONDITIONS OF EMPLOYMENT: This will be a permanent or provisional appointment.  Promotions and transfers may change appointee’s negotiating unit.  Applicants should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.  Verification of degree and/or transcripts will be required for all candidates at the time of interview. 

*Leads to a maximum salary of $103,609 based on annual performance advances.

APPLICATION DEADLINE:  Qualified candidates should send a resume and letter of interest by August 7, 2017 to omsjobs@nysed.gov (E-mail submissions are preferred).  You must include the Box number (CFO-288/04235) of the position in the subject line of your email and/or cover letter to ensure receipt of your application.

Office of Human Resources Management
Box CFO-288/04235
NYS Education Department
89 Washington Avenue, Room 528 EB
Albany, NY 12234
Fax (518) 486-5631
E-mail: omsjobs@nysed.gov

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An Affirmative Action/Equal Opportunity Employer

Last Updated: July 17, 2017