State Education Department Seal

Office of Operations and Management Services
Medicaid Services Unit
Room 514 Education Building West
Albany NY 12234
Fax: 518-402-5047

Hal Matott, Coordinator

Click once on the area you wish to view/print. The format of the memos may be different than the originals due to conversion to a Web format. For comments on this page, please email us at: Medicaid@mail.nysed.gov

SPEECH
Office of Professions Guidelines for Providing Direction to Teachers of the Speech and Hearing Handicapped

Practice Guidelines Link

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 July 2005
Clarification of the Guidelines for the Billing of Medicaid for Speech Services

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 June 1994
Description of Under the Direction of

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Clarification of Medicaid Documentation Requirements for Speech Services and Other Health-Related Support Services Indicated on a Student's Individualized Education Program (IEP) [97-02] May 1997
Addendum to the May 1997 Memorandum " "Clarification of Medicaid Documentation Requirements for Speech Services and Other Health-Related Support Services Indicated on a Student's Individualized Education Program (IEP)" [97-03] June 1997

Required and suggested methods to document the Direction for speech services when provided by a Teachers of the Speech and Hearing Handicapped under the direction of a New York State Licensed or ASHA Certified Speech Language Pathologists.

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 May 2003

Clarification regarding the Medicaid claiming of Speech Services provided students with disabilities in New York State

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 June 2003

TARGETED CASE MANAGEMENT
Targeted Case Management [97-05] March 1998

ONGOING SERVICE COORDINATION

Ongoing Service Coordination is no longer required to be listed on the Individualized Education Program (IEP). Handbook #6 includes a recommended format to be used for Ongoing Service Coordination notes.

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SPECIAL TRANSPORTATION
Rebecca Cort Special Transportation Memo

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 March 2005
The Special Transportation memo dated January 2002 supercedes the July 11, 2001  memo and the Medicaid Guidebook Version # 5  regarding the determination of a student's need for special transportation and the required documentation .

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 January 2002
Special Transportation Rate Letter (Counties) July 2001
Special Transportation Rate Letter (Districts) July 2001
Recent Memorandum from the Federal Health Care Administration Aug. 1999

RECORDS RETENTION 
 Richard Cate Letter

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 January 2002
 Schedule ED-1

NYS Archives

 

 

DATA ENTRY
Medicaid Data System [97-04] March 1998

AUDIOLOGICAL SERVICES
Audiological Evaluation Revised January 2001

LIFE OF A RECOMMENDATION
Life of a Recommendation/Order for Eligible School Supportive Health Services Revised January 2001

STATE OPERATED (4201) SCHOOLS
Medicaid Billing for Students in State Operated Schools Sept. 1994

STATE SUPPORTED SCHOOLS
Implementation of Procedures for Medicaid reimbursement for School Supportive Health Services (SSHS) Provided to Students with Disabilities June 1994

ARTICLE 28, 31 AND 16 FACILITIES
Medicaid Reimbursement for Eligible Schoolage Students Receiving School Supportive Health Services from Article 28, Article 31, and Article 16 Facilities - September 1994

Link to Appendix F - (contains listing of Article 28 facilities approved to bill medicaid)

  

USE OF PUBLIC HEALTH INSURANCE FUNDS
 Use of Public Health Insurance Funds for Students with Disabilities July 2001

OTHER THIRD PARTY INSURANCE
 Other Third Party Insurance Jan 2001

TRANSITIONING FROM PRESCHOOL TO SCHOOL-AGE  
 Students transitioning from preschool to school age Jan 2002

MEDICAID CLAIMING FOR DAY TREATMENT CENTERS 
 Medicaid claiming for Health Related Support Services - Counseling Services at Day Treatment Centers.

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 May 2003

CENTRAL BILLING AGENCY
 Medicaid Central Billing Agency for the School Supportive Health Services Program and the Preschool Supportive Health Services Program (SSHSP & PSHSP) in New York State

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 May 2003

HIPAA/FERPA COMPLIANCE

 

Robert Scalise cover letter

 

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 May 2003

TPA cover letter

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 May 2003

TPA form*  This document should be printed in .pdf format because it contains the appropriate Department of Health signature.  If you are unable to print the document in .pdf, contact your Regional Information Center.

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 May 2003

TP-EDI cover letter

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 May 2003

TP-EDI form

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 May 2003

FERPA security guidelines for personally identifiable student data

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Web Based Medicaid Reports

  

Robert Scalise cover letter

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 March 2004

User Application

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 March 2004

Contractor Application

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 March 2004