Training Documentation

NYS Education Department
Medicaid in Education

SSHS Program Compliance Training

 

Meeting Attendance Certification Process

 

All relevant employees are required to sign in at compliance training meetings.  Each attendee will need to show photo identification (a photo driver’s license, passport, county or district photo identification, etc.)

 

The certification form (sign in sheet) must include:

  • the heading “NYSED SSHS Program Relevant Employee Compliance Training”
  • RIC name
  • meeting date
  • scheduled time
  • location

 

Each ‘sign-in line’ will include:

  • person’s name - clearly typed  
  • job title – PLEASE SEE LIST OF ACCEPTABLE TITLES (SIGN-IN ATTACHMENT 2)
  • name of the organization represented (district, county, BOCES or contracted vendors)   (SEE NOTE BELOW)
  • person’s signature

 

NOTE:  FOR INDIVIDUALS EMPLOYED BY PRIVATE CONTRACTORS/BOCES/OTHER, YOU MUST ALSO PROVIDE SED WITH EACH DISTRICT/COUNTY/4201 SCHOOL THE RELEVANT EMPLOYEE IS AFFILIATED WITH.  (SIGN-IN ATTACHMENT 1) 

 

Each sign in sheet will have a space for the ID reviewer (the RIC staff) to:

  • sign
  • list his/her title
  • list his/her organization
  • date

 

The RIC should take into account the number planning to attend and the time it will take for each reviewer to complete the ID confirmation. If the attendee cannot produce photo identification, an associate of the school district that is attending the training session may be asked to confirm the identification of the employee.  This situation must be noted on the sign in sheet.

 

Relevant employees arriving 10 minutes or later of the actual start time of the training session will not be certified as attending the training session.

 

The RICs will forward these original signed certification forms to SED for retention.  A roster of those completing the training requirement will be compared to the online list of relevant employees submitted by the districts, counties, and § 4201 schools.

 

HARD COPY AND ELECTRONIC COPY OF SIGN-IN FORM(S) MUST

BE SUBMITTED TO SED WITH ATTACHMENT 1 (as applicable).

Links related to the Medicaid Training Sign-in Process :
Sign-In Form
Attachment 1 (applies to practitioners serving multiple districts/counties/4201 schools)
Attachment 2 (list of SSHSP Relevant Employees

 

 

 

Last Updated: January 30, 2012