2004-05 CFR MANUAL
APPENDICES
Appendix A Glossary 34.0
Appendix B Table of Acronyms 35.0
Appendix C County Codes 36.0
Appendix D General CFR Rejection Criteria
37.0
Appendix E OASAS Program Types, Definitions
and Codes 38.0
Appendix F OMH Program Types, Definitions
and Codes 39.0
Appendix G OMRDD Program Types, Definitions
and Codes 40.0
Appendix H SED Program Types, Definitions
and Codes 41.0
Appendix I Agency Administration 42.0
Appendix J Allocating Expenses for Shared
Program/Site 43.0
Appendix K LGU Administration Allocation
and Percentage Splits 44.0
Appendix L Acceptable Time Studies 45.0
Appendix M Rules for Counting Visits and
Days 46.0
Appendix N DMH Funding Source Codes 47.0
Appendix O Guidelines for Depreciation and
Amortization 48.0
Appendix P Program Development Grants
(PDGs)
and Start-up for OMH & OMRDD 49.0
Appendix Q Guidelines for OMH Residential
Exempt Income 50.0
Appendix R Position Titles and Codes 51.0
Appendix S Revenue Codes for Federal and
State Grants 52.0
Appendix T Reserved for Future Use 53.0
Appendix U Splits for Counties with
Populations of Less Than 200,000 54.0
Appendix V Guidelines for Federal Medicaid
Salary
(OMH Budgeting and Claiming Only) 55.0
Appendix W Prompt Contracting 56.0
Appendix X Adjustments to Reported Costs
57.0
Appendix Y Procedures for Hospitals 58.0
Appendix Z In-Contract vs. Out-of-Contract
(DMH) 59.0
Appendix AA Audit Guidelines 60.0
Appendix BB Reserved for Future Use 61.0
Appendix CC Compliance Review
(LGU Only)
62.0
Appendix DD COPS and CSP Medicaid Revenue
(OMH
Only) 63.0
Appendix EE OMRDD Reimbursement Principles
(OMRDD Only) 64.0
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to 2004-05 CFR Manual Section
Appendix A -
Glossary
Adaptive Equipment: Devices, aids,
controls, appliances or supplies of either a communication or
adaptive type, determined necessary to enable the person to
increase his or her ability to function in a home and
community based setting with independence and safety.
Affiliate: An associate with respect to a
partnership - each partner within the partnership; a
corporation - each officer, director, principal stockholder
and controlling person within the corporation; a natural
person - each member of the person's immediate family; each
partnership; and each partner of the person; each corporation
in which the person or any affiliate of the person is an
officer, director, principal stockholder, or controlling
person.
Agency Administration: Those expenses which
are not directly attributable to a specific program but rather
to the overall administration of all the programs, or a
support function for the agency, such as personnel, that is
not specific to any particular program, service, or contract.
Amortization: The process of writing off a
regular portion of the cost of an intangible asset over a
fixed period of time. Refer to Appendix O - Guidelines for
Depreciation and Amortization.
Arm's Length Transaction: A transaction
entered into by unrelated parties, each acting in their own
best interest. It is assumed that in this type of transaction,
the prices used are the fair market values of the property or
services being transferred in the transaction.
Asset: Property and service rights,
measurable in terms of money, which the entity acquires for
their economic benefit or value.
Building: The basic structure, shell and
additions. The remainder is identified as fixed equipment.
Land costs are not depreciable and should be excluded from
building costs.
Capital Expenditure: The acquisition of
both property and equipment having a useful life which extends
over more than one accounting period. A capital expenditure
either adds a fixed asset unit or increases the value of an
existing fixed asset. Expenditures benefiting only the current
year should be treated as an operating expense.
Closely allied entities (CAEs): Closely
allied entities include corporations, partnerships,
unincorporated associations or other bodies that have been
formed or are organized to provide financial assistance and
aid for the benefit of the service provider or receive
financial assistance and aid from the service provider.
Financial assistance and aid include engaging in fund raising
activities, administering funds, holding title to real
property, having an interest in personal property of any
nature, and engaging in any other activities for the benefit
of the service provider or the closely allied entity.
Community Support Programs (CSP revenue):
Medicaid revenue that is added to the Medicaid rate of certain
OMH outpatient programs in proportion to the amount of
community support program state and local net deficit funding
that has previously been replaced by CSP. This Medicaid
revenue is regulated in law 14NYCRR Part 588.
Comprehensive Outpatient Programs (COPS
revenue): Medicaid revenue that is added to the Medicaid rate
of certain OMH outpatient programs in proportion to the amount
of state and local net deficit funding that has previously
been replaced by COPS . This Medicaid revenue is regulated in
law 14NYCRR parts 592.
Controlling Party: Any person or
organization who by reason of a direct or indirect ownership
interest or designated responsibility (whether of record or
beneficial) has the ability, acting either alone or in concert
with others with ownership interest or designated
responsibility, to direct or cause the direction of the
management or policies of a corporation, partnership or other
entity. Neither the commissioner nor any employee of DMH, SED
nor any member of a local legislative body of a county or
municipality, nor any county or municipal official except when
acting as the administrator of a program shall, by reason of
his or her official position, be deemed a controlling party of
any corporation, partnership or other entity. For SED
purposes, "Controlling Party" shall have the same
meaning as "less-than-arm's-length relationship" as
defined in Section 200.9 of the SED Commissioner's
Regulations.
Department of Mental Hygiene (DMH): The
agency in New York State charged with the responsibility for
providing services for the care and treatment of mental
illness, mental retardation and developmental disabilities,
alcoholism and substance abuse as well as the prevention of
such conditions.
Depreciation: The process of writing off
the acquisition cost of a fixed asset over the estimated
useful life. Depreciation is the decline in economic potential
of limited life assets originating from wear and tear, natural
deterioration through interaction of the elements, and
technical obsolescence. Refer to Appendix O - Guidelines for
Depreciation and Amortization.
Disproportionate Share Income (DSH):
Disproportionate Share Income (DSH) Legislation (Bill #5550-A,
1997-98 Budget initiative) signed by the Governor in 1997
allows for the Office of Mental Health and the Office of
Alcohol and Substance Abuse Services to replace net deficit
financing with Disproportionate Share Funding in Article 28
voluntary non-profit general hospitals. Payments shall not
exceed such general hospitals cost of providing services to
uninsured and Medicaid patients after taking into
consideration all other Medical Assistance received, including
disproportionate share payments made to general hospital and
payments from and on behalf of such uninsured patients and
shall also not exceed the amount of State Aid and Local Aid
Grants for which the hospital or its successor would have been
eligible pursuant to Articles 25 & 41 of the Mental
hygiene Law for fiscal year 1996-97.
Expensed Adaptive Equipment: Includes the
costs of all adaptive equipment purchased during the CFR
reporting period with a value of less than $1,000 or a useful
life of less than two years.
Expensed Equipment: Includes the costs of
all equipment purchased during the CFR reporting period with a
value of less than $1,000 or a useful life of less than two
years.
Federal Grants: Sources of revenue in the
form of grants received directly from the federal government
to support service provider programs.
Federal Medicaid Salary Sharing: A Medicaid
revenue. Through the Federal Medicaid Salary Sharing program,
counties can be reimbursed for part of the cost of county
staff time related to the management of certain aspects of
mental health or mental retardation Medicaid Programs. (Costs
associated with staff who operate medical programs or who
provide direct care are, however, not included).
Fixed Equipment: Includes attachments to
buildings, such as wiring, electrical fixtures, plumbing,
elevators, heating and air conditioning systems, etc. The
general characteristics of this equipment are: a) affixed to
the building and not subject to transfer; and b) minimum
useful life of two years, but shorter than the life of the
building to which affixed.
Fund Raising: All expenses associated with
the activities a service provider may use to supplement its
revenues in obtaining contributions, gifts, grants, etc. All
fund raising and special events expenses (personal services,
leave accruals, fringe benefits, OTPS, equipment and property)
are to be included as "other programs" (column 7) on
Schedule CFR-2 and the appropriate operating expenses
(personal services, leave accruals, fringe benefits and OTPS)
included on Schedule CFR-3, line 48.
Historical Cost: The cost at date of
acquisition of an asset, less discounts plus all normal
incidental costs necessary to bring the asset into existing
use and location.
Immediate Family: A relationship including
brother, sister, grandparent, grandchild, first cousin, aunt
or uncle, spouse, parent, or child of such person, whether
such relationship arises by reason of birth, marriage or
adoption.
Improvement(s): A capital expenditure which
extends or improves the useful life of an asset or improves it
in some manner over and above the original asset. Thus, if an
expenditure adds years to an asset's useful life or improves
its rate of output, it would be considered an improvement. In
contrast, a maintenance or repair expense is not capitalized.
In-Contract vs. Out of Contract: Programs
that are approved to receive Aid to Localities net deficit
funding on the Consolidated Budget Report (CBR) are designated
as in-contract (i.e., utilizing one of the funding codes
listed in Appendix N, except for the non-funded code 090),
while programs not receiving Aid to Localities net deficit
funding (i.e., utilizing funding code 090) are regarded on the
CBR as out-of-contract. See Appendix Z for Policy Statement
and Procedures.
Leasehold: An agreement between the lessee
and the lessor specifying the lessee's rights to use the
leased property for a given time at a specified rental
payment.
Leasehold Improvements: Modifications or
upgrades made by a lessee to leased property which revert to
the lessor at the expiration of the lease term. See Appendix O
for amortization rules.
Local Governmental Unit (LGU)
Administration: A program category which includes all local
government costs related to administering services for the
mentally ill, mentally retarded and developmentally disabled,
alcohol and/or substance abuser. These costs should not
include agency and program administration costs, but should
include community service board costs.
Maintenance in Lieu of Rent: Expenditures
should include the rent of premises or the cost to own and
maintain the premises. If the building is occupied jointly
with other tenants, this cost should be allocated on the basis
of the service provider's proportionate share of the total
usable square footage of the building.
Medicaid: A revenue category representing
payments received for services to eligible participants under
the combined Federal/State program which pays for medical care
for those who cannot afford it, regardless of age.
Medicare: A revenue category representing
payments received for services to eligible participants under
the Federal programs which pay for medical care for those 65
years old or over and/or disabled under Title II and in
receipt of Social Security disability benefits for 24 months.
Moveable Equipment: The general
characteristics of this equipment are:
a. capable of being moved as
distinguished from fixed equipment;
b. a unit cost sufficient to justify
ledger control;
c. sufficient size and identity to
make control feasible by means of identification tags;
and
d. a minimum useful life of
approximately two years.
Refer to Appendix O - Guidelines for
Depreciation and Amortization.
Net Deficit Funding: All revenues resulting
from:
a. direct contract with New York
State Department of Mental Hygiene (DMH);
b. contract with Local Government
Unit (LGU) (State and County Share);
Not-for-Profit Organization: A group,
institution, or corporation formed for the purpose of
providing goods and services under a policy where no
individual (e.g., trustee) will share in any profits or losses
of the organization. Profit is not the primary goal of
not-for-profit entities. Profit may develop, however, under a
different name (e.g., surplus, increase in fund balance).
Assets are typically provided by sources that do not expect
repayment or economic return. Usually, there are restrictions
on resources obtained. All income and earnings will be used
exclusively for the purpose of the corporation and no part
shall inure to the benefit or profit of any private individual
firm or corporation.
Organizational Expense: Expenditures
incurred in starting a business. They include attorney's fees
and various registration fees paid to State governments. The
total of all the expenditures is considered to be an
intangible asset. Theoretically, these expenditures may
benefit the company throughout its operating life, but must be
amortized. Refer to Appendix O for amortization rules.
Principal Stockholder: A person who
beneficially owns, holds or has the power to vote, ten percent
(10%) or more of any class of securities issued by said
corporation.
Program Administration Expense:
Administrative expenses directly attributable to a specific
program which may include but are not limited to personal
services and fringe benefits of Program Director, Billing
Personnel, etc.
Related Party Transaction: A transaction
between the reporting entity, its affiliates, principal
owners, management and members of their immediate families and
any other party with which the reporting entity may deal when
one party has the ability to significantly influence
management or operating policies of the other to the extent
that one of the transacting parties might be prevented from
fully pursuing its own separate interests.
Salvage Value: The amount expected to be
realized upon the sale or other disposition of the asset when
it is no longer useful to the program.
Site Specific Methodology: An accepted cost
development and reporting methodology in which costs of
programs are related to specific sites where services are
provided, as opposed to aggregating and averaging costs for
all sites (cost averaging).
State Grant: A revenue category which
represents income from State agencies other than OASAS, OMH,
OMRDD and SED.
Third Party: A revenue category which
includes payments received for services to participants from
private health insurance coverage such as Blue Cross, etc.
Unit of Service: The workload measure by
which programs are evaluated. Units of service vary with the
type of program provided.
Appendix B - Table
of Acronyms
The following lists commonly used acronyms:
|
Acronym |
Translation |
|
ACD |
Agency for Child Development |
|
ACT |
Assertive Community Treatment |
|
CAE |
Closely Allied Entity |
|
CBR |
Consolidated Budget Report |
|
CCR |
Consolidated Claiming Report |
|
CDT |
Continuing Day Treatment |
|
CEO |
Chief Executive Officer |
|
CFDA |
Catalog of Federal Domestic Assistance |
|
CFR |
Consolidated Fiscal Report |
|
CFO |
Chief Fiscal Officer |
|
CMHS |
Federal Community Mental Health Services Block Grant |
|
COPs |
Comprehensive Outpatient Providers |
|
CPA |
Certified Public Accountant |
|
CPEP |
Comprehensive Psychiatric Emergency Program |
|
CPSE |
Committee for Preschool Special Education |
|
CQR |
Claiming Quarterly Report |
|
CSE |
Committee for Special Education |
|
CSP |
Community Support Program |
|
CSS |
Community Support Services |
|
DA |
Dormitory Authority |
|
DCJS |
Division of Criminal Justice Services |
|
DCN |
Document Control Number |
|
DDSO |
Developmental Disabilities Service Office |
|
DHHS |
Federal Department of Health and Human Services |
|
DMH |
Department of Mental Hygiene |
|
DMV |
Department of Motor Vehicles |
|
DOH |
Department of Health |
|
DOL |
Department of Labor |
|
FBTP |
Family-Based Treatment Program |
|
FTE |
Full Time Equivalent |
|
GAAP |
Generally Accepted Accounting Principles |
|
HCBS |
Home and Community Based Services |
|
HUD |
Federal Department of Housing and Urban Development |
|
ICF |
Intermediate Care Facility |
|
ICM |
Intensive Case Management |
|
IDEA |
Federal Individuals with Disabilities Education Act
Funds |
|
IPRT |
Intensive Psychiatric Rehabilitation Treatment |
|
IRA |
Individual Residential Alternative |
|
ISO |
Information Services Office |
|
ISP |
Individual Service Plan |
|
JAIBG |
Federal Juvenile Accountability Incentive Block Grant |
|
JCAHO |
Joint Commission on the Accreditation of Health Care
Organizations |
|
LA |
Local Assistance |
|
LGU |
Local Governmental Unit |
|
LTSE |
Long Term Sheltered Employment |
|
MCFFA |
Medical Care Facilities Finance Agency |
|
MHL |
Mental Hygiene Law |
|
MICA |
Mentally Ill Chemical Abusers |
|
NDF |
Net Deficit Funding |
|
NYCDOHMH |
New York City Department of Health and Mental Hygiene |
|
NYCRO |
New York City Regional Office |
|
OASAS |
Office of Alcoholism and Substance Abuse Services |
|
OCFS |
Office of Children and Family Services |
|
OMH |
Office of Mental Health |
|
OMRDD |
Office of Mental Retardation and Developmental
Disabilities |
|
OSC |
Office of the State Comptroller |
|
OTPS |
Other Than Personal Services |
|
PDG |
Program Development Grant |
|
PHP |
Permanent Housing Program |
|
PRU |
Program Reporting Unit |
|
RCCA |
Residential Care Center for Adults |
|
RIV |
Reinvestment |
|
RTF |
Residential Treatment Facility |
|
RV |
Ratio Value |
|
SCM |
Supportive Case Management |
|
SED |
State Education Department |
|
SEIT |
Special Education Itinerant Teacher |
|
SPMI |
Seriously and Persistently Mentally Ill |
|
SRO |
Single Room Occupancy |
|
SSA |
Social Security Administration |
|
SSI |
Supplemental Security Income |
|
TANF |
Temporary Assistance for Needy Families |
|
TUBS |
Temporary Use Beds |
|
UPK |
Universal Pre-K |
|
VESID |
Vocational and Educational Services for Individuals
with Disabilities |
Appendix C -
County Codes
New York State Counties:
County Code County Code
Albany 01 Niagara 32
Allegany 02 Oneida 33
Bronx 03 Onondaga 34
Broome 04 Ontario 35
Cattaraugus 05 Orange 36
Cayuga 06 Orleans 37
Chautauqua 07 Oswego 38
Chemung 08 Otsego 39
Chenango 09 Putnam 40
Clinton 10 Queens 41
Columbia 11 Rensselaer 42
Cortland 12 Richmond 43
Delaware 13 Rockland 44
Dutchess 14 St. Lawrence 45
Erie 15 Saratoga 46
Essex 16 Schenectady 47
Franklin 17 Schoharie 48
Fulton 18 Schuyler 49
Genesee 19 Seneca 50
Greene 20 Steuben 51
Hamilton 21 Suffolk 52
Herkimer 22 Sullivan 53
Jefferson 23 Tioga 54
Kings 24 Tompkins 55
Lewis 25 Ulster 56
Livingston 26 Warren 57
Madison 27 Washington 58
Monroe 28 Wayne 59
Montgomery 29 Westchester 60
Nassau 30 Wyoming 61
New York 31 Yates 62
Statewide OMH Budgets and Claims Only
OMH Statewide Contracts (OMH Only) Use County Code 63
OMH Legislative Special Projects (OMH Only) - Use County
Code 64
Non-New York State Counties:
All Non-New York State Counties Use
County Code 80
Appendix D -
General CFR Rejection Criteria
Listed below are reasons why a Consolidated
Fiscal Report (CFR) may be rejected. Reasons for rejection
include but are not limited to the following:
All required programs have not been
reported.
A separate CFR was submitted for each State
Agency instead of submitting a single consolidated CFR.
Schedule CFR-i is not signed and dated by
the Executive Director.
Schedule CFRii/iiA, if required, is not
signed and dated by an independent licensed or independent
certified public accountant.
Schedule CFR-ii/iiA is altered to an
unacceptable format.
The letter submitted by your independent
accountant in lieu of CFR-ii/iiA differs significantly from
the wording on Schedule CFR-ii/iiA.
A review was performed by your independent
accountant when an audit is required.
The left-hand portion of Schedule CFR-iii
(for service providers receiving Aid to Localities funding
only) is not signed by the voluntary local service provider
director or, if county-operated, the LGUs chief fiscal
officer.
Areas of non-compliance addressed on desk
reviews of prior period CFRs are not addressed by the service
provider on their current CFR submission.
Programs site indexes are incorrect.
Fundraising expenses and revenues are not
reported in accordance with the CFR manual.
When reporting periods coincide, total
expenses and revenues reported on the service providers
certified financial statements differ materially from the
total expenses and revenues reported on the CFR and the
service provider did not submit a reconciliation of the
differences.
All required schedules have not been
completed for all funding CFR State Agencies.
Required financial statements are not
submitted.
CFRs submitted using non-approved CFR
software, computer generated facsimiles or pre-printed CFR
schedules.
CFRs which have not been transmitted
electronically via the Internet.
The Document Control Number (DCN) of the
Internet CFR submission does not match the DCN that appears on
the certification schedules CFR-i, CFR-ii/CFR-iiA and CFR-iii.
Software approved for a prior period is
used to prepare the current CFR document.
The wrong type of CFR submission was
submitted (for example, an abbreviated CFR was submitted
instead of a full CFR)
Management services contracts are not
reported in accordance with the CFR Manual.
For manually prepared CFR submissions (for
OMRDD abbreviated and mini-abbreviated filers with prior
written approval):
Submission is not legible.
Submission prepared on CFR forms for a
prior period.
The identifying program/site codes or
program codes are either left blank or are invalid codes.
Agency administration costs are not
allocated using the ratio value methodology.
Submission type is full and service
provider is funded by OASAS, OMH, OMRDD and/or SED.
Appendix E - OASAS
Program Types, Definitions and Codes
Below is an alphabetical listing of program
types and the corresponding codes grouped by service type.
Following this alphabetic list is a numeric list of program
definitions and the corresponding codes.
Service providers who operate more than one
certified chemical dependence site must report each site
separately (in accordance with the approved budget) by
indexing the appropriate program code as indicated in the
examples below:
Example: A service provider operating
a outpatient medically supervised chemical dependence
clinic with three certified sites would report program
codes 3520-00, 3520-01, 3520-02.
|
Program Name |
Service Type |
Program Code |
|
CRISIS |
|
Primary Care Alcoholism (Alcohol Crisis Center) |
Crisis |
2020 |
|
Medically Supervised Withdrawal Services
Inpatient/Residential |
Crisis |
3039 |
|
Medically Supervised Withdrawal Services
Outpatient |
Crisis |
3059 |
|
Medically Managed Detoxification |
Crisis |
3500 |
|
Medically Monitored Withdrawal |
Crisis |
3510 |
|
INPATIENT |
|
Chemical Dependence Inpatient Rehabilitation Services |
Inpatient |
3550 |
|
Residential Chemical Dependency Program for Youth
(Short-Term) |
Inpatient |
4030 |
|
METHADONE |
|
Methadone Maintenance Outpatient |
Methadone |
0205 |
|
Methadone-to-Abstinence Outpatient |
Methadone |
0605 |
|
Methadone Maintenance Residential |
Methadone |
2030 |
|
KEEP Units Prison Methadone |
Methadone |
2110 |
|
KEEP Units Outpatient - Methadone |
Methadone |
2150 |
|
Methadone-to-Abstinence Residential |
Methadone |
6030 |
|
Methadone-to-Abstinence Day Service |
Methadone |
6040 |
|
OUTPATIENT |
|
Outpatient Chemical Dependence for Youth |
Outpatient |
0140 |
|
Drug Free - Prison |
Outpatient |
0301 |
|
Drug Free Day Service |
Outpatient |
0304 |
|
Drug Free Outpatient |
Outpatient |
0305 |
|
Treatment Support Outpatient |
Outpatient |
0405 |
|
Innovative Outpatient Treatment Services |
Outpatient |
0940 |
|
Medically Supervised Outpatient |
Outpatient |
3520 |
|
Outpatient Rehabilitation Services |
Outpatient |
3530 |
|
Non-Medically Supervised Chemical Dependence
Outpatient |
Outpatient |
3540 |
|
PREVENTION |
|
DAPC (Drug Abuse Prevention Council) |
Prevention |
0407 |
|
Prevention Outpatient |
Prevention |
0505 |
|
Underage Drinking Prevention (eff. July 2004) |
Prevention |
0507 |
|
Community Education & Intervention |
Prevention |
0710 |
|
Youth Education & Intervention |
Prevention |
0720 |
|
Criminal Justice Intervention/ DWI |
Prevention |
0830 |
|
Innovative Prevention & Intervention Services |
Prevention |
0970 |
|
Risk Protection Framework Prevention Services |
Prevention |
0975 |
|
Community Mobilization |
Prevention |
3001 |
|
Prevention School Based |
Prevention |
5060 |
|
PROGRAM SUPPORT |
|
Administrative |
Program Support |
0808 |
|
Local Governmental Unit (LGU) Administration |
Program Support |
0890 |
|
Intake, Outreach & Referral Units |
Program Support |
4071 |
|
Support Services - Medical/Legal/Psychological |
Program Support |
4073 |
|
Support Services - Educational |
Program Support |
4074 |
|
Community Services |
Program Support |
4075 |
|
Resource |
Program Support |
4077 |
|
Program Administration |
Program Support |
4078 |
|
COSA (Children of Substance Abuse) |
Program Support |
4175 |
|
DASNY Bonding (For OASAS internal use only) |
Program Support |
4270 |
|
AIDS Resource |
Program Support |
4470 |
|
AIDS Intake, Outreach & Referral Units |
Program Support |
4471 |
|
AIDS Support Services - Medical/Legal/Psychological |
Program Support |
4473 |
|
Legislative Member Item |
Program Support |
4778 |
|
RESIDENTIAL |
|
Drug Free - Residential |
Residential |
3030 |
|
Intensive Residential |
Residential |
3560 |
|
Community Residential |
Residential |
3570 |
|
Supportive Living |
Residential |
3580 |
|
Residential Chemical Dependency Program for Youth
(Long-Term) |
Residential |
4060 |
|
TREATMENT SUPPORT |
|
Job Placement Initiative |
Treatment Support |
0460 |
|
Case Management |
Treatment Support |
0810 |
|
Shelter Plus Care Housing |
Treatment Support |
3070 |
|
Vocational Rehabilitation |
Treatment Support |
4072 |
|
Disproportionate Share (DSH) (For OASAS internal use
only) |
Treatment Support |
4580 |
|
MICA Network |
Treatment Support |
5990 |
0140 - Outpatient Chemical Dependence for
Youth
Such programs serve youth between the ages
12 and 18 by providing a drug-free setting supporting
abstinence from alcohol and/or other substances of abuse.
Active treatment is rendered through multi-disciplinary
clinical services designed to assist the youth in achieving
and maintaining an abstinent lifestyle and to serve youth
whose normal adolescent development, in one or more major life
areas, has been impaired as a result of the use of alcohol
and/or other substances by a parent or significant other.
Units of Service:
Visit 30 minutes-less than two hours: A
period of scheduled participation by a client which includes
the receipt of one or more types of treatment services for
at least 30 minutes but less than two hours in duration.
Visit two hours-less than four hours: A
period of scheduled participation by a client which includes
the receipt of one or more types of treatment services for
at least two hours but less than four hours in duration.
Visit of four or more hours: A period of
scheduled participation by a client which includes the receipt
of one or more types of treatment services for at least four
hours in duration.
Off-Premises Treatment Visits: A period of
direct evaluation, therapy or counseling provided by an
ambulatory alcoholism treatment program to a client in his or
her home or convenient place thereto when the client is
temporarily or intermittently unable to be served at the
alcoholism treatment program premises. Visits should extend at
least 30 minutes.
Socialization/Recreation Visit: A period of
attendance in an alcoholism program or on the premises thereof
during which only companionship, social activity, recreation
or a combination thereof is received by the client.
0205 Methadone Maintenance
Outpatient
0301 - Drug Free Prison
0304 - Drug Free Day Service
0305 - Drug Free Outpatient
0405 Treatment Support Outpatient
0407 - DAPC (Drug Abuse Prevention Council)
0460 Job Placement Initiative
0505 - Prevention Outpatient
0507 Underage Drinking Prevention (eff.
July 2004)
0605 - Methadone-to-Abstinence
Outpatient
0710 - Community Education &
Intervention
A program providing services limited to
dissemination of information about alcohol abuse and
alcoholism studies to groups, organizations or individuals
suffering from alcoholism and their significant others.
Referrals to service providers and short-term counseling
incidental to the provision of information and/or referral may
also be provided. Intensive prevention/educational services
may be provided to persons evaluated by a qualified evaluator,
and not diagnosed to be suffering from alcoholism or found to
be in need of treatment. This may include staff support and
assistance for family-based, planned interventions.
Units of Service: Not applicable.
0720 - Youth Education & Intervention
A program providing alcohol and drug abuse
education and intervention services for young people with
problems. Additional intensive program activities are also
offered for high risk persons, including children of alcoholic
families in order to eliminate the high risk status of these
groups, if evaluated not to be in need of alcoholism
treatment. Linkage for persons in need of treatment to
appropriate services is also a function of these programs.
These programs may be based in schools or community based
youth agencies.
Units of Service: Not applicable.
0808 - Administrative
0810 - Case Management
Activities aimed at linking the client to
the service system and at coordinating the various services in
order to achieve a successful outcome. The objective of case
management in a mental health system is continuity of care and
service. Services may include linking, monitoring and
case-specific advocacy.
Linking: The process of referring or
transferring a client to all required internal and external
services that include the identification and acquisition of
appropriate service resources.
Monitoring: Observation to assure the
continuity of service in accordance with the client's
treatment plan.
Case-Specific Advocacy: Interceding on the
behalf of a client to assure access to services required in
the individual service plan. Case management activities are
expediting and coordinative in nature rather than the primary
treatment services ordinarily provided by a therapist.
Case management services are provided to
enrolled clients for whom staff are assigned a continuing case
management responsibility. Thus, routine referral would not be
included unless the staff member making the referral retains a
continuing active responsibility for the client throughout the
system of service.
Units of Service:
Direct staff hours: The number of staff
hours spent by staff in providing case management services
face-to-face or by telephone directly to clients or
collaterals.
Indirect staff hours:
The number of staff hours spent by staff in providing case
management services on behalf of clients other than
face-to-face or by telephone directly with clients or
collaterals.
0830 - Criminal Justice Intervention/ DWI
A program consisting of organized
activities designed to ensure that persons who are charged
with an alcohol-related driving or other criminal offense are
screened and evaluated for the need for alcoholism treatment.
Some activities are carried out directly by criminal justice
agencies, and others by the staff of a local governmental unit
(LGU) to ensure that appropriate treatment services are made
available to persons identified to be in need. Included in
this category are LGU coordination activities related to
alternatives to incarceration and non-treatment interventions.
This category does not include DMV-certified programs for
drinking drivers often operated by local councils on
alcoholism, which may also be used for intervention purpose.
Units of Service: Not applicable.
0890 Local Governmental Unit (LGU)
Administration
The Local Governmental Unit is defined in
Article 41 of the Mental Hygiene Law. This program category
includes all local government costs related to administering
mental hygiene services that are provided by a local
government or by a voluntary agency pursuant to a contract
with a local governmental unit. LGU Administration is funded
cooperatively by OASAS, OMH and/or OMRDD. As such, this
program is reported as a shared program on the core schedules
(CFR-1 through CFR-6) of the CFR. LGU Administration expenses
and revenues related to each State Agency are reported on
State Agency specific claiming schedules (DMH-2 and DMH-3).
Note: This program type is exempt from the Ratio Value
allocation of agency administration.
Units of Service:
Not applicable.
0940 - Innovative Outpatient Treatment
Services
These programs are authorized to operate
either as separate entities or as units within existing Office
of Alcoholism and Substance Abuse Services (OASAS) certified
settings in order to provide innovative treatment models to a
specified target population. Innovative treatment programs
operate within the existing regulatory framework pursuant to
an OASAS operating certificate. However, these programs or
units are required to report their administrative and service
activities under a separate code so that the innovative model
may be monitored separately. Treatment programs formerly
funded through the Task Force on Integrated Projects (TFIP)
should report such continuing activities under this program
code.
Units of Service: Services should be
reported consistent with the regulatory class of program under
which the innovative treatment service is certified.
0970 - Innovative Prevention and
Intervention Services
School and community based alcohol and
other drug abuse programs which provide innovative prevention,
education and intervention programs to a specified target
population. Such programs should be innovative with
comprehensive approaches to establish and use linkages with a
variety of service providers in the area served. Components of
such programs may include:
-
Accurate alcohol and drug information;
-
Development of social competency
skills;
-
Promotion of positive alternatives;
-
Impact on public policy;
-
Training of teachers, parents, peers
and others;
-
Identification of an alcohol and/or
substance abuse problem and intervention services for high
risk population, where appropriate; and information on
stress reduction.
Prevention and Intervention programs
formerly funded through the Task Force on Integrated Projects
(TFIP) should report such continuing activities under this
program code.
Units of Service: Not applicable.
0975 - Risk Protection Framework Prevention
Services (1997-98 New Initiative)
A specialized prevention services program
component initially funded in 1997-98 with new initiative
award monies from OASAS.
Units of Service: Services should be
reported consistent with approved OASAS Workscope Objectives
established for this specialized program component.
2020 - Primary Care Alcoholism Program
(Alcohol Crisis Center)
A program providing inpatient care in a
medically supported environment until clients are safely
alcohol-free and can be referred to an appropriate treatment
program. Persons admitted to this program may present a need
for withdrawal from alcohol but will not require medical
services at the time of admission. Length of stay is generally
3 to 14 days. Supportive services are provided by the program
during the time necessary to link clients with needed
treatment and rehabilitation services. Continued stay beyond
three to five days is based on the availability of a suitable
alternative environment in which effective treatment can be
continued. When operated in an alcoholism treatment center,
these programs may provide medical detoxification which is not
provided in a freestanding program based in an alcohol crisis
center.
2030 Methadone Maintenance
Residential
2110 - KEEP Units Prison - Methadone
2150 - KEEP Units Outpatient
Methadone
3001 Community Mobilization
3030 - Drug Free Residential
3039 Medically Supervised Withdrawal
Services Inpatient/Residential
As defined in Part 816 of OASAS
regulations, medically supervised withdrawal services provided
in an inpatient or residential setting must be provided under
the supervision and direction of a licensed physician, and
shall include medical supervision of persons undergoing
moderate withdrawal or who are at risk of moderate withdrawal,
as well as persons experiencing non-acute physical or
psychiatric complications associated with their chemical
dependence.
Such services are appropriate for persons
who are intoxicated by alcohol and/or substances, who are
suffering from mild withdrawal, coupled with situational
crisis, or who are unable to abstain with an absence of past
withdrawal complications.
3059 Medically Supervised Withdrawal
Services Outpatient
As defined in Part 816 of OASAS
regulations, medically supervised withdrawal services provided
in an outpatient setting must be provided under the
supervision and direction of a licensed physician, and shall
include medical supervision of persons undergoing moderate
withdrawal or who are at risk of moderate withdrawal, as well
as persons experiencing non-acute physical or psychiatric
complications associated with their chemical dependence.
Such services are appropriate for persons
who are intoxicated by alcohol and/or substances, who are
suffering from mild withdrawal, coupled with situational
crisis, or who are unable to abstain with an absence of past
withdrawal complications.
3070 - Shelter Plus Care Housing
A federally funded program of housing
assistance specifically targeted to homeless persons with
disabilities and their families. For programs administered by
OASAS and/or OMH, "persons with disabilities" are
"persons who are seriously mentally ill and/or have
chronic problems with alcohol, drugs or both". Funds may
be used for the payment of rent stipends up to the
federally-established Fair Market rent, and associated
administrative expenses. OASAS and OMH require any
not-for-profit agency in receipt of these funds to report the
funds in a separate program column, indexed if necessary on
the CBR and CCR. Shelter Plus Care Grants are made for five or
ten years at a time. This program code is used in cases where
the federal funds flow through OASAS or OMH.
Units of Service: Not applicable.
3500 - Medically Managed Detoxification
As defined in Part 816 of OASAS
regulations, medically managed detoxification services are
designed for patients who are acutely ill from alcohol-related
and/or substance-related addictions or dependence, including
the need for medical management of persons with severe
withdrawal or risk of severe withdrawal symptoms, and may
include individuals with or at risk of acute physical or
psychiatric comorbid condition. Individuals who are
incapacitated to a degree which requires emergency admission,
may be admitted to such facility in accordance with Section
21.09 or 23.02 of the Mental Hygiene Law. Such services shall
not be provided on an ambulatory basis.
3510 Medically Monitored Withdrawal
As defined in Part 816 of OASAS
regulations, medically monitored withdrawal services can be
provided by any provider of services certified by OASAS to
provide inpatient or residential chemical dependence services
and are designed for persons intoxicated by alcohol and/or
substances, or who are suffering from mild withdrawal coupled
with situational crisis, or who are unable to abstain with an
absence of past withdrawal complications, or who are
individuals in danger of relapse. Such services do not require
physician direction or direct supervision by a physician, and
are designed to provide a safe environment in which a person
may complete withdrawal and secure a referral to the next
level of care.
3520 - Medically Supervised Outpatient
3530 - Outpatient Rehabilitation Services
3540 Non-Medically Supervised Chemical
Dependence Outpatient
3550 Chemical Dependence Inpatient
Rehabilitation Services
An intensive program for clients
requiring evaluation and treatment services in a highly
structured setting. The length of stay is determined on the
basis of client characteristics and usually ranges from 21
to 60 days. The program is medically supported and should
also provide chemical dependence education and counseling
services for significant others of chemical dependence
clients. This type of program is appropriate for clients who
need concentrated, therapeutic service prior to community
residence, or as their sole form of residential care.
Generally, inpatient rehabilitation programs should be
freestanding facilities. They may also be operated as
special discrete units in a general hospital or hospital for
mental illness, organized separately from acute care
services.
3560 Intensive Residential
3570 Community Residential
3580 - Supportive Living
A community residence program providing
continued congregate living to chronic alcoholic persons with
a poor prognosis for independent living. Clients will be
referred from halfway houses or recovery homes. The facility
will consist of a group home or apartment without regular
on-site staffing. This type of setting provides fellowship and
peer group support for the maintenance of recovery for clients
who do not otherwise have the opportunity to live in an
environment supportive of recovery. Length of stay is long
term and can be indefinite.
4030 - Residential Chemical Dependency
Program for Youth (Short-Term)
A voluntary intensive inpatient
rehabilitation program for youth | 