Public School Districts Reporting Overview
Public School Districts operating, in house, school age summer and/or 12 month preschool programs must report those programs to the rate-setting unit in order to receive tuition rates. The programs are reported on Schedule B3 in the Special Aid Fund of the the ST-3 under the following:
- Preschool (3-4 year olds) - section 4410 of the Education Law - F2252
- School Age (Summer Only) - section 4408 of the Education Law - F2253
- Early Intervention - DOH Chapter 428 - F2251
Individual programs are also reported on schedules SS10-16 at the tail end of the ST-3 in a more detailed format necessary to set a tuition rate(s). These schedules can be accessed through the SAMS system from the department's State Aid website.
See a Powerpoint Overview of public school reporting. (616KB)
Sample Supplemental Schedules 
(1,308 KB)
Supplemental Schedule Reporting Guidance/Instructions (1,242 KB)
Special Ed Director Questionnaire 
(25 KB)
Public SA Summer Revenue and FTE Calculation worksheet (27 KB)
A list of program codes that should be reported follows:
| PROGRAM CODE(S) | PRESCHOOL (July-June) |
|---|---|
9100 - 9109 |
Preschool Special Class - over 2.5 hours per day |
| 9115 - 9119 | Preschool Special Class - 2.5 hours per day |
| 9135 | Preschool Special Education Itinerant Teacher (SEIT) |
| 9160 - 9163 | Preschool Integrated Special Class - over 2.5 hours per day |
| 9164 | Day Care Costs in excess of the Integrated Program |
| 9165 - 9169 | Preschool Integrated Special Class - 2.5 hours per day |
| 9190 - 9194 | Preschool Evaluations |
| 9200 | Preschool Related Services |
| PROGRAM CODE(S) | SCHOOL AGE (July-August only) |
| 9000 - 9009 | School Age Regular Special Education |
| 9010 - 9014 | School Age Half Day Regular Special Education |
| PROGRAM CODE(S) | MISCELLANEOUS |
9230 |
School Age/Preschool 1:1 Aide |
-
Please see the reporting change regarding School Age - Non Special Class (9015) Programs (formerly 9015, 9022, 9025 and 9029)
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Additionally, districts should be detailing the related service sessions provided for the programs listed above by completing the SED-4 (Related Service Capacity, Need and Productivity) and the RS-2 (Need For Related Services). Excel versions of these schedules can be requested by e-mailing rateweb@mail.nysed.gov.