STAC FTP-Site Protocol for External Users

STAC FTP Site
01/20/2016

Connecting via web browser

You can connect to the STAC Unit's secure FTP server using the GoAnywhere web client after completing the registration process.

Connecting via FTP client

File protocol: SFTP
Host name: sedftm.nysed.gov
Port number: 22
User name: Created in GoAnywhere web client
Password: Assigned by GoAnywhere web client

Folder Names for Counties

Each County will have its own folder. The folder name will consist of “STAC” followed by the first four characters of the county name. For example, Schenectady County’s folder name will be STACSCHE.

Folder Names for School Districts

Each School District will have its own folder. The folder name will consist of “STAC” followed by the six characters of the district code. For example, Albany City School District’s folder name will be STAC010100.

Folder Names for RICs

Each RIC will have its own folder. The folder name will consist of “STAC” followed by the five characters of the RIC name. For example, RIC30’s folder name will be STACRIC30.

Inbasket & Outbasket

Within each county’s, school district or RIC’s folder will be two sub-folders, “inbasket” and “outbasket”. SED will place all outgoing files in OUTBASKET. The counties, school districts & RICs will place all of their incoming files in INBASKET.

GoAnywhere User Names and EFRT Usercodes

The submission of STAC-1s and STAC-5s via secure FTP generally requires two logins:

GoAnywhere User Names: These are used to access STAC folders on the secure FTP server. Each of these external individual User Names will point to one and only one directory under the STAC folder. For example, if Pete Kawalski worked for Schenectady County, and he signed in as PKAWALSK, he would have access only to the STACSCHE folder. His access rights will allow him only to upload to and download from Schenectady’s (STACSCHE) INBASKET and OUTBASKET folders.

EFRT Usercodes: These are used to add and modify records on the STAC Online System. Every record in a batch file submitted for processing must be associated with a valid EFRT Usercode. This Usercode is stored in characters 195-202 of each record for service files and characters 112-119 of each record for evaluation files. For more information about registering for an EFRT Usercode, please click here.

File Naming Conventions

Filenames on the STAC Online System adhere to a standard naming convention composed of four components, separated by underscore (_) characters:

1. Agency Identifier:
  Counties: Use the first four characters of the county name. For the two counties with a space, (St Lawrence and New York), eliminate the spaces, to get STLA & NEWY.
  School Districts: Use a “D” + the six digit district code. For example, Albany would be D010100.
  RICs: Use the word RIC followed by the RIC number. For example, RIC30 or RIC42.
2. School Year:
  Indicate the school-year in a 4 character format: For example: 1112, 1213, 1314, 1415, 1516 etc…
3. Type of Contents:
  Types are:
  SUMM: 4410 Educ Summary file – Outbasket only
  EVAL-SUMM: 4410 Evaluation Summary file – Outbasket only
  SUMM-SCL: School Age Summary File – Outbasket only
  MAIL-SUMM-PRE: A special Pre-School summary file that contains only those records added to the system since the last bi-weekly mailing. Outbasket Only.
  MAIL-SUMM-SCL: A special School-Age summary file that contains only those records added to the system since the last bi-weekly mailing. Outbasket Only.
  SERV: Service Transaction File
  EVAL: Eval Transaction file
  CERT: School Age Private Certification File
  AVL: 4410 Educ AVL or School-Age AVL file
  EVAL-AVL: 4410 Evaluation AVL
  AVL-XXXX: Used for School-Age AVLs where XXXX = the type of AVL (PRIV, PUB, 4408, CHAP, INCY)
4. Date:
  Date is in the CCYYMMDD format (so, 01/20/2016 would be 20160120)

Some examples of filenames utilizing this convention:

County example: a 2015-16 STAC-1 Service file for Suffolk county that was placed in the Inbasket on 01/19/2016 would be called:

SUFF_1516_SERV_20160119.TXT

School District example: a 2014-15 STAC-1 Service file for Albany City Schools that was placed in the Inbasket on 01/16/2016 would be called:

D010100_1415_SERV_20160116.TXT

RIC example: a 2013-14 STAC-1 Service file for RIC30 that was placed in the Inbasket on 11/05/2015 would be called:

RIC30_0102_SERV_20151105.TXT

Last Updated: January 20, 2016