STAC FTP-Site Protocol for External Users
STAC FTP Site
01/28/2019
Connecting via web browser
You can connect to the STAC Unit's secure FTP server using the SED File Transfer Manager (FTM) web client after completing the registration process.
Connecting via FTP client
| File protocol: | SFTP |
| Host name: | sedftm.nysed.gov |
| Port number: | 22 |
| User name: | Created in SED FTM web client |
| Password: | Assigned by SED FTM web client |
Folder Names for Counties
Each County will have its own folder. The folder name will consist of “STAC” followed by the first four characters of the county name. For example, Schenectady County’s folder name will be STACSCHE.
Folder Names for School Districts
Each School District will have its own folder. The folder name will consist of “STAC” followed by the six characters of the district code. For example, Albany City School District’s folder name will be STAC010100.
Folder Names for RICs
Each RIC will have its own folder. The folder name will consist of “STAC” followed by the five characters of the RIC name. For example, RIC30’s folder name will be STACRIC30.
Inbasket & Outbasket
Within the folder for each county, school district, or RIC will be two sub-folders, “inbasket” and “outbasket”. SED will place all outgoing files in OUTBASKET. The counties, school districts & RICs will place all of their incoming files in INBASKET.
SED File Transfer Manager (FTM) User Names and EFRT Usercodes
The submission of STAC-1s, STAC-5s, and new child information via secure FTP generally requires two logins:
SED FTM User Names: These are used to access STAC folders on the secure FTP server. Each of these external individual User Names will point to one and only one directory under the STAC folder. For example, if Pete Kawalski worked for Schenectady County, and he signed in as PKAWALSK, he would have access only to the STACSCHE folder. His access rights will allow him only to upload to and download from Schenectady’s (STACSCHE) INBASKET and OUTBASKET folders.
EFRT Usercodes: These are used to add and modify records on the STAC Online System. Every record in a batch file submitted for processing must be associated with a valid EFRT Usercode. This Usercode is stored in characters 195-202 of each record for service files and characters 112-119 of each record for evaluation files. For more information about registering for an EFRT Usercode, please click here.
File Naming Conventions
Effective 02/25/2019, filenames on the STAC Online System will adhere to a standard naming convention composed of four components, separated by underscore (_) characters:
| 1. | Agency Identifier: | |
| Counties: | Use the first four characters of the county name. For the two counties with a space, (St Lawrence and New York), eliminate the spaces, to get STLA & NEWY. | |
| School Districts: | Use the six digits of the district code. For example, Albany City SD would be 010100. | |
| 2. | Submission Type: | |
| STAC-1s: (Service Approvals) |
Enter SERV. | |
| STAC-5s: (Pre-K Evaluations) |
Enter EVAL. | |
| DKIDS: (Child Information) |
Enter EFH616. | |
| DCERTs: (Private Placement Certification) |
Enter CERT. | |
| 3. | File Number: | |
| Where the first file submitted is "01", the second file submitted is "02", etc. Districts and counties may submit up to five files of each submission type per day. | ||
| 4. | Date: | |
| Date is in the CCYYMMDD format (so, 01/20/2020 would be 20200120) | ||
Some examples of filenames utilizing this convention:
County example: a 2018-19 STAC-1 Service file for Suffolk county that was placed in the Inbasket on 03/19/2019 would be called:
SUFF_SERV_01_20190319.txt
School District example: a 2017-18 STAC-1 Service file for Albany City Schools that was placed in the Inbasket on 03/16/2019 would be called:
010100_SERV_01_20190316.txt
The file extension (.txt) must be lowercase in order for the files to be processed.