Error Messages
Return of Approved DCERT Records and
Error Code Translation for Disapproved Records from
FTP Submission of DCERT Private Certifications to STAC System
06/02/16
Files submitted electronically to SED for the purpose of entering "DCERT" private certifications onto the STAC system will go through a series of edits before being approved. Those records that are approved will be returned to you with "00" in the SRV-TR-REC-STATUS field.
Those records that are rejected will have an error code from "01" through "32" in the SRV-TR-REC-STATUS field. Below is a table explaining what these error codes mean.
| Error Code | Description |
| 01 | Child not on DKIDS |
| 02 | Last Name entered is different from HKIDS |
| 03 | STAC ID is withdrawn, record cannot be added |
| 04 | Child too young/old for services |
| 05 | STAC ID is CLOSED, record cannot be added |
| 06 | School Year is inactivated |
| 07 | YEAR SELECTED MUST BE GREATER THAN 1213 |
| 08 | Must enter D or R to indicate Day or Residential |
| 09 | You must choose a Location I/O |
| 10 | Duplicates Certs are not allowed |
| 11A | CSE-IEP must be Y |
| 11B | IEP must be Y |
| 11C | Appropriate public facilities must be Y |
| 11D | Doc of efforts for public facilities must be Y |
| 11E | Doc of efforts for less restrict settings must be Y |
| 11F | detail evidence of lack of progress must be Y |
| 11G | Doc of continuing need for placement must be Y |
| 11H | Initial Year Nickerson must be Y/N |
| 11I | CSE-IEP must be N for Nickerson |
| 11J | IEP must be N for Nickerson |
| 11K | Appropriate pub facilities must be N for Nickerson |
| 11L | Doc efforts pub facilities must be N for Nickerson |
| 11M | Doc efforts restrict settings must be N for Nickerson |
| 11N | Detail evidence lack progress must be N for Nickerson |
| 11O | Doc cont need for placement must be N for Nickerson |
| 12A | District sought parental consent must be Y/N (inactive) |
| 12B | Parental or student consent obtained must be Y/N (inactive) |
| 12C | County/State rep attended meeting must be Y/N (inactive) |
| 13A | Doc on record res services are necessary must be Y/N |
| 13B | Doc on record proposed plan/timetable must be Y/N |
| 14 | Invited county/State agency rep must be Y/N (inactive) |
| 15 | Out-of-State documentation for placement must be Y |
| 16 | Out-of-State documentation for placement must be N |
| 17A | All Additional Cert information should be N |
| 17B | Invited rep attended CSE meeting should be blank. |
| 18 | Nickerson DCERTS must be Day Instate |
| 19 | Nickerson DCERTS must be in NYC |
| 20 | Student only allowed 1 Nickerson per life |
| 21 | INVALID EXTERNAL ID |
| 22 | Invalid Change of CSE Responsibility Date Entered |
| 23 | Chg of Responsibility must be before today's date |
| 24 | Transfer date must be 7/1 thru 6/30 of school year |
| 25 | USER-ID not found |
| 26 | |
| 27 | Child's DOB does not match system data |
| 28 | Invalid DOB was entered |
| 29 | REC-STATUS must be spaces |
| 30A | STAC-ID must be entered |
| 30B | At least 4 letters of last name must be entered |
| 30C | At least 3 letters of First name must be entered |
| 31A | District code must be entered |
| 31B | Agency's SEDREF record not on file |
| 31C | SEDREF indicates agency is a closed facility |
| 31D | HC indicator not set on SEDREF |
| 31E | SEDREF indicates agency code is inactive |
| 32 | OSIS-ID does not match child's ID |
| 33 | Invalid CSE Meeting Date Entered |
| 34 | CSE Meeting Date must be before today's date |
| 35 | District provided information to the parent on community support services must be Y/N |
Last Updated:
April 21, 2022