Submittal of STAC-5s and STAC-5As
This process allows counties to send batch STAC-5 files to the STAC Unit via the SED File Transfer Manager (FTM) secure FTP server and have the files processed in batches overnight. This method greatly increases the speed of processing as well as the accuracy of the submission. This is how the process works:
- For an overview of the FTP process, go to:
Electronic Data Transfer Overview - Click below for a description of the STAC-5 file Layout
File Description for Evals (.txt file) - Click below for a list of the specs needed for submitting
STAC-5s electronically.
Specs for Submittal of Electronic STAC-5s - Files must be uploaded prior to 9:00 PM each day in order to
be processed. Processed files will be available for download the following day through
the users’ outbasket. The file will be have the same naming convention as that of the file
uploaded to the inbasket. Each record will be returned with either "00" in the
EVL-TR-REC-STATUS field (column 75-76) indicating a "successful add" or something
other than "00" indicating an error code. Click below for a list that explains
the error messages associated with each error code.
Eval Error Messages - In addition to the EVL-TR-REC-STATUS value, several other field
values may be different on the file returned to you than what you sent. Click below
for a list of these possible changes.
Explanation of Eval field values returned
Last Updated:
April 26, 2019