Instructions for Preschool Reporting


These instructions will inform you how to set up an Access database on your PC or laptop containing STAC data from your county. You can then generate reports about your County’s STAC data from this database.

1)         Create an FTP account with the STAC unit.
             Information to create an FTP folder with the STAC Unit

2)         Request that STAC create a summary file for your county on a regular basis – or on a “as-need” basis. The idea is to have a summary file for your county for the school year you desire on the FTP site when you need it there.

            Information on obtaining Pre-School Summary Files

3)         Create a folder on your C drive called C:\STAC.

4)          Download the Program Files that you will need.

            For each school year, there exists a program file containing all programs maintained by STAC. You can download the program files for specific school years or download all program files for all years from the following link:

            Agency & Program File downloads

            Download the program file(s) you need into C:\STAC.

5)         Download the Summary file of your choice into C:\STAC as summfile.txt. (On the FTP site your summary file will have a name like CCCC_0304_SUMM_20040301.ZIP (where CCCC = the first 4 characters of your county’s name). You will need to unzip this file, then download the resultant text file in C:\STAC. However, make sure that the file is called summfile.txt on your C:\STAC directory)

6)        Download the Pre-School Reporting Database STAC_PRE.MDB into C:\STAC. Note: You only need to do this step once. Once you have STAC_PRE.MDB file in C:\STAC, you do not need to copy it there again.

               Pre-School Reporting Database

7)         Double click on STAC_PRE.MDB. When the database opens up, just click on “Pre-school Transactions”. OR Double-click on STAC_PRE.MDB. Bring up the "Reports" tab. Double-click (or highlight and hit run) the "PreschoolSummaryReport".

Last Updated: June 1, 2009