Private Excess Cost
Under Section 4405 of NY State Education Law, the CSE responsible district may file a Request for Reimbursement Approval for school-age special education students placed in day or residential programs at SED-approved private schools. Private excess cost aid is generated to the CSE district for the costs of education only. Effective January 1, 2011, for residential placements, the CSE district is billed by the local county for 38.424% of the maintenance costs (up from 20%), which is not reimbursable. Current year aid is based on prior year enrollment and education costs.
Private Excess Cost -- In-State
Documentation for initial private placements is needed to be entered on
the DOSES Online Screen. Click on the link below for instructions
to the online entry process of private placement pre-approval
information.
A
Guide for Online Entry of Private Placement Pre-Approval Data
(DOSES) 
67
kb
Aside from the initial private placement documentation, pre-approval also needs to be done when the following placement changes occur:
- A change in CSE district
- A change from a day to residential placement
- A change from a residential to day placement
- A change to another private school
- A change from preschool to school age
- A change from in-state to out-of-state
- A change from out-of-state to in-state
Private Excess Cost -- Out of State and EIP (Emergency Interim Placement)
Both Out-of-State and EIP Placements requires the submission of an out-of-state packet each year. You may contact Roland Smiley of the P12 office at (518) 486-6260 or click on the P12 office link below.
Information about forms and specific placements can also be found through the P12 Office .
P12 Link to Requirements for Approved Private Schools
http://www.p12.nysed.gov/specialed/quality/revreqs.htm
Increase
in Maintenance Costs of School Districts Guide ( 19
kb)
Private On-Line
Verification Overview ( 8
kb)