Summer Placements (4408)

Under Section 4408 of NY State Education Law, the CSE responsible district may file a Request for Reimbursement Approval for school-age special education students with extended school year programs who are placed in SED-approved district or BOCES programs, or in SED-approved private day or residential programs. Districts will be reimbursed 80% of the approved total costs for education and, if applicable, maintenance and transportation.

Request for Reimbursement Approval

Districts can request approval for reimbursement on the DSUMR screen within the STAC Online (EFRT) System. There is no minimum expense to generate STAC aid, so districts should file a STAC for all §4408 students.

Once the summer has ended, districts must verify education and (if applicable) maintenance on the DVSUM screen. Once the education has been verified, the district can claim and verify summer transportation the DVSTR screen.

Fiscal Responsibility

The school district of residence is fiscally responsible for §4408 program placements.

§4408 2-Month (Summer) Education/Maintenance

  • The District of Residence pays for education and maintenance in the first instance.
  • The District of Residence claims 80 percent aid for education/maintenance costs using the DVSUM online verification screen in EFRT.
  • The County of Residence receives a 10 percent chargeback from the State.

§4408 2-Month (Summer) Transportation

  • The District of Residence pays for transportation in the first instance.
  • The District of Residence claims 80 percent aid for education/maintenance costs using the DVSTR online verification screen in EFRT.
  • The County of Residence receives a 10 percent chargeback from the State.

Payment Procedures

Up to 56 percent of aid payable prior to April 1st for current year enrollment and costs. Remaining aid up to 80 percent total paid in subsequent payments.

Understanding the EFH670 Summary Reports

The EFH670 reports can help districts and their auditors identify students with missing STAC approvals, find unverified STAC services, and give the Business Office estimates of outstanding §4408/4201 aid receivables for the students currently on STAC.

Student STACs are listed alphabetically within each educational provider with displays of subtotals for each educational provider and CSE district totals on the last page. Services are listed on the EFH670 reports as follows:

  • ED = Full/Half-Day Education
  • RS = Related Service 1/2 Hour 9015 Program Services
  • MA = Maintenance
  • TR = Transportation

Note that for §4201 students, TR transportation is the only summer service aided and listed.

To identify students who have not yet been claimed, compare the STAC approvals at an educational provider level across successive year EFH670 reports and compare your EFH670 approvals against the invoices you received from a particular provider. If a child has a positive STAC Approved Cost, but the Verified Cost is $0, you need to go on-line and verify those summer student services.

Tracking Potential District §4408/4201Outstanding Aid Receivables using EFH670 & DQSUM

For the Business Office, the last page of the EFH670 displays the following two Section 4408/4201 program outstanding aid receivable calculations for each summer:

  • Maximum Aid Receivable:
    ((Total Approved Cost x 80% Aid Ratio) - Total Aid Paid)
  • Current Aid Receivable:
    ((Total Verified Cost x 80% Aid Ratio) - Total Aid Paid)

The Business Office should share copies of these calculations with its outside auditors.

DQSUM 4408 and 4201 District Summary Report (2-mo) – (EFH670 District Totals On-Line)

STAC updates the DQSUM on-line screen monthly to display just the CSD District Total section of the EFH670 with updates of the Estimated Receivables as of the first day of each month for your Business Office to reference.

Last Updated: August 7, 2019