Online User Reauthorization

STAC ONLINE SYSTEM (EFRT) INTRODUCTORY TOPICS

A User Guide for School Districts and Municipalities

Printable Version pdf file

Overview: These instructions outline how a School District Superintendent or Authorized Municipality Representative can utilize the XTEND screen to re-verify or suspend STAC online users.

I. Access the XTEND screen

  1. Go to the STAC homepage at https://www.oms.nysed.gov/stac/
  2. Click on the “EFRT Online Sign-In” button on the left hand side of the screen.
    Screenshot of STAC Unit homepage, with the EFRT Online Sign-In link circled
  3. You will be advanced to the “WELCOME” online screen.
    A screenshot of the login screen for the STAC Online System (EFRT)
  4. Enter the case-sensitive confidential Usercode and password.
  5. If it has been more than six months since you’ve last accessed EFRT, you may be required to change your password. If a new password is required:
    • Enter the password from the letter you received as the Old Password.
    • The new password you select should be exactly eight characters, no more and no less. Six letters followed by two numbers works best.
  6. District Superintendents will be advanced to the “DISTR” screen and Municipality Representatives will be advanced to the “CNTRY” screen.
    Cropped screenshots of the DISTR District Superintendent Menu and the CNTRY County Menu, side by side
  7. Click on the "S" to the left of the “XTEND” Choice.
    A screenshot of the DISTR District Superintendent Menu on the STAC Online System (EFRT), with the S select button circled
  8. You will be advanced to the XTEND online screen.  A list of all active (and recently suspended) STAC system online users for your school district/county will appear on the XTEND screen.  This list will include school/county users, incarcerated youth (IY) users, and consultants.  This screen also contains all suspended users for your school district/county for the past two years.
    Screenshot of the XTEND Agency Authorized Users Listing. Three users have been suspended, with expiration dates of 01/20/2022, 11/13/2020, and 01/26/2022. The other five users are active, with expiration dates of 01/15/2023.

II. Suspend & reauthorize existing users

School District Superintendents/Authorized Municipality Representatives/Authorized Provider Representatives have the following options on the XTEND screen. Note that users can be suspended, reverified, or reactivated individually or as a group. For the updates to be processed on STAC online system, you must click on the “Update Users” button.

  1. “Suspend User”
    Action: Place a check mark in the box under the “Suspend User” column for the appropriate user. Repeat action for all users to be suspended.  Once the appropriate users have been suspended, click on the “Update Users” button.
    Result: This immediately prevents a user from accessing the STAC Online (EFRT) System.
  2. “Reverify User”
    Action: Place a check mark in the box under the “Reverify User” column for the appropriate user. Repeat action for all users to be reverified. Once the appropriate users have been reverified, click on the “Update Users” button.
    Result: This immediately reauthorizes user through January 15, 2024.
  3. “Reactivate a Suspended User”
    Action: Removing the checkmark under the “Suspend User” column, and place a checkmark in the “Reverify User” box. Repeat action for all suspended users to be reactivated. Once the appropriate users have been reactivated, click on the “Update Users” button.
    Result: This immediately reauthorizes user through January 15, 2024.
  4. No action taken
    Action: No action taken
    Result: User’s rights will be suspended and user will be unable to access to the STAC Online (EFRT) System after January 15, 2023.

III. FINAL ACTION: Confirm users have been reauthorized

After all users have been appropriately reviewed and/or updated, click on “Update Users” on the top right hand side of the screen.  Please review the “Authorized Until” column on the XTEND screen and confirm that the “Authorized Until” dates for these users have been updated to January 15, 2024.
Screenshot of the XTEND Agency Authorized Users Listing. Four users have been reauthorized, with a new expiration date of 01/15/2024. Two users remain suspended, and two additional users have been suspended.

IV. Additional Notes

  • Year-Round Process
    The XTEND online screen is open year-round for District Superintendents/Authorized Municipality Representatives to suspend/reverify their users as necessary.  Please keep the Superintendent’s/Municipality Representative’s Usercode and password (assigned solely for this process) in a confidential folder for use throughout the year.
  • New STAC Online Users
    The XTEND screen cannot be utilized by District Superintendents/Authorized Municipality Representatives/Authorized Provider Representatives to add new STAC online users.  The paper process for new users to apply for a Usercode and password to the STAC online system remains the same.  New users must complete and forward to the STAC/Medicaid Unit a signed "Request Form for Online Access to the STAC Database".  Please contact OMSSTAC@nysed.gov if you have any questions regarding this process.
Last Updated: November 16, 2022