EFH277 Student Listings for 1718 Verified Approvals Memo
August 16, 2019| TO: | Official State Aid Designee |
| FROM: | Edwin Truax, Associate in School Business Management |
| SUBJECT: |
2017-18 Private and High Cost Public Verified STAC Student Backup for Aidable Excess Cost Calculated on 2018-19 Private Excess Cost Aid Output (PRI) and 2018-19 Public Excess Cost & Excess Cost Aid Set-aside Output Reports (PUB) STAC Student Backup Data Frozen 7/26/19 on 2018-19 PUB and PRI  |
Two EFH277 reports listing 2017-18 private and high cost public placement student service dates and costs verified on STAC were placed in your district’s "outbasket" in the SED File Transfer Manager (FTM) on 08/15/2019. Both reports list students alphabetically within each educational provider. The 2017-18 FTE enrollment and costs were used to calculate the 2018-19 PUB and PRI Aidable Excess Cost at the child, provider, and district levels.
From https://eservices.nysed.gov/publicsams, please have your Business Office print a copy of your district’s 2018-19 PUB and PRI reports to keep on file with the EFH277 student backup reports placed in your FTM outbasket. These PUB and PRI reports reflect 2017-18 enrollment year verified STAC enrollment dates and costs frozen on 7/26/19. The student detail backup for the 2018-19 PUB and PRI is displayed on the enclosed EFH277 STAC 2017-18 High Cost Public and 10-Month Private verified student backup reports. The EFH277 reports were run on 8/15/19, so any differences between the Aidable Excess Cost Totals displayed at the end of the EFH277 reports and the 2017-18 PUB Line 7 "Aidable High Cost" and 2018-19 PRI Line 12 "Total Aidable Excess Cost" should be negligible.
https://www.oms.nysed.gov/stac/schoolage/schoolage_placement_summary/public_excess_cost/#StateAidFormula
A sample Private Excess Cost Aid calculation for a private placement can be found at:
https://www.oms.nysed.gov/stac/schoolage/schoolage_placement_summary/private_excess_cost/#StateAidFormula
The PUB Line 7 Aidable High Cost is multiplied by the PUB Line 4 Public Excess Cost Aid Ratio to get the Line 8 High Cost Apportionment Aid for a public placement, and the PRI Line 12 Aidable Excess Cost is multiplied by the PRI Line 8 Private Excess Cost Aid Ratio to get the PRI Line 13 Private Excess Cost Aid for a private placement.
Keep copies of the 2017-18 STAC student detail backup reports together with the August 2019 copy of the 2018-19 PUB and PRI reports printed out by your Business Office in your permanent file for the 2018-19 State Aid Year.. If you have questions about the enclosed student listings, contact the STAC and Medicaid Unit at 518-474-7116 and ask for Edwin Truax, Kelly Mason, or Adam Lenhardt.