Guidance and Other Information

Frequently Asked Questions
These FAQs address a variety of issues related to budgeting and reporting grant funds. The use of grant funds depends upon the particular grant, and questions about the appropriate use of funds should be directed to the program office responsible for the grant.

Fiscal Guidelines for Federal and State Grants
The Guidelines provide general information regarding the financial management of State and federal grants by local agencies, including the financial forms required for grants and allowable costs.

Subrecipient's Record Keeping and Retention Guidance
Subrecipients of state and federal grants awarded through NYSED must have a proper financial management system in place, along with strong internal controls and written procedures to ensure accurate accounting of grant funds.

Funding and Grants from SED

Policy Advisory - Cash Management
This notice informs subgrantees of the federal requirements governing cash management of federally funded programs.

Policy Advisory - Program Income
This notice informs subgrantees of the federal requirements governing program income generated by federally funded programs.

Policy Advisory - Agency Registration in the Federal System for Award ManagementUpdated 4/4/2022 -This notice, which informs agencies receiving grants from the State Education Department of the requirement to register in the federal System for Award Management, was updated to reflect the transition from DUNS numbers to UEIs.

Policy Advisory - Interest Earned on Federal Funds
This notice informs local agencies receiving grants from the State Education Department of the requirement to return interest earned on cash advances.

Policy Advisory - FS-25 Payments for Federal and State Grants
(Update in process to conform with 2 CFR 200-Uniform Grants Guidance)
This June 2009 notice informs local agencies of a policy change in the use of form FS-25 Request for Funds and provides guidance regarding requirements for receiving funds for anticipated expenditures using form FS-25.
Links to SED Offices, Other Agencies and Publications

 

Last Updated: October 10, 2024