Medicaid in Education Alert
New York State Department of Health (DOH), Office of Health Insurance Programs (OHIP)
New York State Education Department (NYSED)
Preschool/School Supportive Health Services Program (SSHSP)
Medicaid in Education

Issue #19-05

To: All SSHSP Medicaid Providers
NYSED Medicaid in Education Unit
Date: November 8, 2019

Random Moment Time Study (RMTS) Upcoming Staff Pool
Lists/Calendar Certifications for the Rest of State (ROS)

The purpose of this Alert is to remind SSHSP providers that the Random Moment Time Study (RMTS) process associated with certified public expenditures (CPEs) did resume on October 1, 2019. Certification of the staff pool list (SPL) and calendar is an ongoing, quarterly process. Updates to the staff pool list(s) and calendar will need to be made for the January-March 2020 quarter, even when there are no changes to the current staff pool list.

Districts should log into the RMTS system at and confirm the RMTS Coordinator contact information is correct or update the new coordinator’s contact information so they receive current notification from PCG that staff pool lists and calendars can be certified. Public Consulting Group, Inc. (PCG) will be collecting staff pool lists and calendars and will open the RMTS system by November 15, 2019. PCG will be sending the RMTS Coordinator Manual, Coordinator training, Participant training, and a link to a system demonstration (located on the PCG Claiming System Dashboard under “Resources”) to assist you in submitting your staff pool list and calendar certification.

Staff pool lists and calendar certifications for January - March 2020 are due December 6, 2019. If staff pool lists and calendar certifications are not submitted by December 6, 2019, PCG will use the last certified and approved staff pool list and calendar that is in the claiming system for the upcoming January - March quarter.

If you have any questions or comments regarding this Alert, please contact the NYS Department of Health at (518) 473-2160 or at, the NYS Education Department, Medicaid Unit at, or your local Regional Technical Support and Assistance Contact.

Last Updated: November 8, 2019