New York State Education Department (NYSED)
Preschool/School Supportive Health Services Program (SSHSP)
Medicaid in Education
Issue #22-03
| To: | All SSHSP Medicaid Providers |
| From: | NYS DOH OHIP SSHSP & NYSED Medicaid in Education Unit |
| Date: | September 1, 2022 |
| Subject: | Random Moment Time Study (RMTS) Upcoming Staff Pool Lists/Calendar Certifications |
The purpose of this Alert is to inform SSHSP providers that the Random Moment Time Study (RMTS) process associated with certified public expenditures (CPEs) will resume on October 1, 2022. Certification of the staff pool list (SPL) and calendar is an ongoing, quarterly process. Updates to the staff pool list(s) and calendar will need to be made for the October-December 2022 quarter, even when there are no changes to the current staff pool list.
Districts should log into the RMTS system and confirm the RMTS Coordinator contact information is correct or update the new coordinator’s contact information so they receive current notification from PCG that staff pool lists and calendars can be certified. Public Consulting Group, Inc. (PCG) will be opening the RMTS system for staff pool list and calendar updates as of September 6, 2022.
PCG will be sending the RMTS Coordinator Manual, Coordinator training, Participant training, and a link to a system demonstration (located on the PCG Claiming System Dashboard under “Resources”) to assist you in submitting your staff pool list and calendar certification.
Additionally, RMTS coordinators for districts are encouraged to join a live training about the process to update staff pool list and calendars for the October-December 2022 quarter. Participants may register at any time prior to the start of a session by clicking on the applicable Register Here link in the following NYSSHSP WebEx Training Schedule. An email confirming the registration was successful will be sent.
| Training | Date and Time | Registration Link |
|---|---|---|
| 1 | Wednesday, 9/7/22, 12-1pm | Register Here |
| 2 | Thursday, 9/8/22, 3-4pm | Register Here |
| 3 | Tuesday, 9/13/22, 9-10am | Register Here |
| 4 | Friday, 9/16/22, 2-3pm | Register Here |
| 5 | Monday, 9/19/22, 11am-12pm | Register Here |
| 6 | Friday, 9/23/22, 9-10am | Register Here |
Staff pool lists and calendar certifications for October-December 2022 are due on September 23, 2022. If staff pool lists and calendar certifications are not submitted by September 23, 2022, PCG will use the last certified and approved staff pool list and calendar that is in the claiming system for the upcoming October-December 2022 quarter.
If you have any questions or comments regarding this Alert, please contact the NYS Department of Health at (518) 473-2160 or by email, or the NYSED Medicaid Unit by email.