Medicaid in Education Alert
New York State Department of Health (DOH), Office of Health Insurance Programs (OHIP)
New York State Education Department (NYSED)
Preschool/School Supportive Health Services Program (SSHSP)
Medicaid in Education

Issue #22-04

To: All SSHSP Medicaid Providers
From: NYS DOH OHIP SSHSP & NYSED Medicaid in Education Unit
Date: November 4, 2022
Subject: 2021-22 Certified Public Expenditure (CPE) Cost Report Timeline and Training

The annual cost report identifying the costs incurred for the July 1, 2021–June 30, 2022, school year will open November 14, 2022, and must be filed and certified by January 6, 2023. To assist school districts and counties in this process, the NYS Department of Health’s contractor, Public Consulting Group LLC (PCG), will be conducting CPE Cost Report trainings via WebEx from December 1, 2022, through December 8, 2022. For any LEAs seeking a refresher on the cost reporting process, a recording of the FY21 cost report training as well as a pre-recorded system demonstration are available through the PCG Claiming System. These sessions and the recording are limited to the annual School Supportive Health Services Program (SSHSP) cost reporting aspects of the certified public expenditure (CPE) component of the SSHSP.

NOTICE: As a reminder, if your district/county billed Medicaid for specialized transportation during the 21-22 school year, your district/county is required to report all direct transportation costs and ratios in the cost report, there will be no exceptions to not reporting.

The following relevant employees are recommended to attend one 60-minute training session or listen to the training recording: School district/county employees responsible for submission or development of cost reports; RMTS coordinators; and school district/county compliance officers (if applicable). Participation in a WebEx session or listening to the training is not mandatory but is strongly encouraged for staff responsible for filling out the cost report. Each of the trainings is identical, so you only need to attend one.

For those who attend, registration is required. Participants may register at any time prior to the start of a session by clicking on the applicable “Register Here” link in the following NYSSHSP WebEx Training Schedule. An email confirming the registration was successful will be sent.

2020-21 WebEx Cost Report Training Schedule
Date Time Registration Link
Thursday, 12/1/2022 10:00AM - 11:00AM Register Here
Tuesday, 12/6/2022 2:00PM - 3:00PM Register Here
Thursday, 12/8/2022 10:00AM - 11:00AM Register Here

If you have any questions, please contact PCG via email or by phone at 1-866-912-2974.

If you have any questions or comments regarding this Alert, please contact the NYS Department of Health at (518) 473-2160 or by email, or the NYSED Medicaid Unit by email.

Last Updated: November 7, 2022