New York State Education Department (NYSED)
Preschool/School Supportive Health Services Program (SSHSP)
Medicaid in Education
Issue #25-02
| To: | All SSHSP Medicaid Providers |
|---|---|
| From: | NYS DOH OHIP SSHSP & NYSED Medicaid in Education Unit |
| Date: | February 14, 2025 |
| Subject: | Random Moment Time Study (RMTS) Upcoming Staff Pool Lists/Calendar Certifications |
The purpose of this Alert is to notify SSHSP providers that the Random Moment Time Study (RMTS) process, associated with certified public expenditures (CPEs), resumed on August 24, 2024. Certification of the staff pool list (SPL) and calendar is an ongoing, quarterly process. Certification of the staff pool list(s) and calendar will need to be completed for the April – June 2025 quarter, even if there are no changes to the current staff pool list.
Districts will need to submit SPL and calendar certifications by March 14, 2025.
Districts should log into the RMTS system (https://claimingsystem.pcgus.com/nysshsp) and confirm that the RMTS coordinator’s contact information is correct or update the new coordinator’s contact information to ensure that they receive current notification from PCG that staff pool lists and calendars are available for certification. Public Consulting Group LLC (PCG) will be opening the RMTS system for staff pool list and calendar certification as of February 17, 2025.
PCG will be sending the RMTS Coordinator Manual, Coordinator Training, Participant Training, and a link to a system demonstration (located on the PCG Claiming System Dashboard under “Resources”) to assist you in submission of your staff pool list and calendar certification. Coordinators are encouraged to review the recorded system demonstration prior to certification of their district’s SPL and calendar.
Staff pool lists and calendar certifications for April – June 2025 are due by March 14, 2025. If staff pool lists and calendar certifications are not submitted by March 14, 2025, PCG will use the last certified and approved staff pool list and calendar that is in the claiming system for the April – June 2025 quarter.
If you have any questions or comments regarding this Alert, please contact the NYS Department of Health at (518) 473-2160 or at SSHSP@health.ny.gov, the NYS Education Department, Medicaid Unit at medined@nysed.gov.