Business Portal Summary of Requirements

Pursuant to the applicable Laws and Regulations, school districts and BOCES are required to annually submit the requisite financial information to the NYSED Application Business Portal (Business Portal) and to the Federal Audit Clearinghouse (FAC):

Law/Regulation Summary of Requirements

Annual Audit:  New York State Education Law §2116-a(3) and Commissioner’s Regulations §170.12(e)(1), (2)

All school districts, except those employing fewer than eight teachers, and each BOCES shall obtain an annual audit of its records by an independent certified public accountant or an independent public accountant.  A copy of the audit report shall be furnished to the Commissioner on or before October 15th following the end of the fiscal year audited (January 1 for the Big 5).

Annual Extra Classroom Activity Funds Audit:  Commissioner’s Regulations §172.3(d)

All school districts having a population of less than one million and an educational program beyond the 6th grade, shall have their extraclassroom activity (ECA) funds audited at least annually in conjunction with the audit of the District records.  A copy of the ECA audit report shall be uploaded to Survey 2/3 in the Business Portal on or before January 15 following the end of the fiscal year audited (February 1 for the Big 5). 

Corrective Action Plans:  Commissioner’s Regulations §170.12(e)(4)

All school districts and BOCES must submit board approved corrective action plans (CAPs) in response to any findings contained in an external audit report or management letter; a final audit report issued by the district's internal auditor; a final audit report issued by the State Comptroller; a final audit report issued by the State Education Department; or a final audit report issued by the United States or an office, agency, or department thereof within 90 days of receipt of such report or management letter. 

The CAP shall include expected date(s) of implementation. 

Single/Program-Specific Audit: Uniform Guidance 2 CFR §200.501(a)

Uniform Guidance 2 CFR §200.512(a)(1), (d)

 

 

Uniform Guidance 2 CFR §200.511(c)

All school districts and BOCES that expend $750,000 or more in Federal awards during the year must have a Single Audit or Program-Specific Audit conducted for that year.

For Single Audits or Program-Specific Audits, all school districts and BOCES must submit the data collection form and the reporting package to the FAC within the earlier of 30 calendar days after receipt of the auditor's report or nine months after the end of the audit period. 

For Single Audits or Program-Specific Audits, all school districts and BOCES must submit a CAP to address each finding in the Single Audit or Program-Specific Audit. 

The CAP must provide the name(s) of the contact person(s) responsible for corrective action, the corrective action planned, and the anticipated completion date.  

Single Audit Exemption Form:  Uniform Guidance 2 CFR §200.501(d)

All school districts and BOCES that expend less than $750,000 in Federal awards during the year must complete a Single Audit Exemption Form and upload it to Survey 4 in the Business Portal by the applicable due date.

Internal Audit Function:  New York State Education Law §2116-b(1) and Commissioner’s Regulations §170.12(b)

All school districts and BOCES, (except for the exempt school districts that employee less than eight teachers or have general fund expenditures totaling less than $5,000,000 in the previous school year or have actual enrollment of less than 1,500 students in the previous school year) shall establish an internal audit function.

If you have any questions regarding such requirements, you may contact the Office of Audit Services at FSandSingleAudit@nysed.gov.

Last Updated: September 17, 2021