________________________________________________________________________________________
July 2022
Dear Fiscal
Officer:
The
Consolidated Fiscal Reporting and Claiming
Manual (CFR Manual) for the Fiscal Year July 1, 2021 to June 30, 2022 reporting
period is now available. A summary of notable changes and State Agency specific
information can be found on page two of this letter. Other essential CFR information follows on
subsequent pages.
Acquisition of CFR
Manuals
CFR
Manuals are available for download from the CFR Manual Home Page as follows:
http://www.oms.nysed.gov/rsu/Manuals_Forms/Manuals/CFRManual/home.html
Consolidated Fiscal
Reporting System Web Application (CFRS Web)
All
service providers are required to use CFRS Web approved by the CFR Interagency
Committee to create an appropriate CFR submission. CFRS Web can also be used to create
Consolidated Budget Reports (CBRs) for reporting periods through Fiscal Year
July 1, 2023 to June 30, 2024.
Once CFRS Web
is released, it will be accessed via - https://apps.omh.ny.gov/omhweb/CFRSWeb/default.asp
Service providers should sign up for the
CFRS Mailing List at https://omh.ny.gov/omhweb/listserv/cfr.htm
to
be notified when CFRS Web is released, any issues and solutions, and when updates
are released.
For
assistance with the CFRS Web, please refer to the Table of Contents on the CFRS
Home Page or the CFRS Web HELP function. If further assistance is required,
contact the Help Desk at 1-800-HELPNYS (1-800-435-7697) and select option #2,
or email the Help Desk at healthhelp@its.ny.gov.
If outside of New York State, please call 1-518-474-5554. Help Desk
hours are 8:00 am to 5:00 pm, Monday through Friday. The certifying/funding
State Agencies may also be of assistance (see pages 8.8 through 8.9 of the CFR
Manual for the related telephone numbers).
2021/2022 CFR Due
Date(s) and Requests for Extensions
http://www.oms.nysed.gov/rsu/Manuals_Forms/Manuals/CFRManual/home.html.
For OASAS, OPWDD,
DOH or OCFS filers, the due date for the Fiscal Year 2021/2022 CFR is December 1,
2022. There are no extensions available
for OASAS, OPWDD, DOH or OCFS filers.
Significant Changes in
the CFR Manual and CFRS Web
·
All
Sections of the CFR Manual and Appendices were updated to modify language from
“CFR Software” to “CFRS Web”.
·
Section
2.0 (Submission Requirements) of the CFR Manual was updated as follows:
Ø
The
general CFR submission requirements were revised for providers submitting
revised CFRs and certification schedules.
·
Section
8.0 (General Instructions) of the CFR Manual was updated as follows:
Ø
In
the CFR Resources section, the reference and link to the Consolidated Budget
Reporting and Claiming Manual (CBR Manual) was removed.
Ø
General instructions related to 1:1 teacher aide were
updated.
Ø
Updated link related to CFRS Announcement List on the
CFR Resources and General Information page.
Ø
Revised
abbreviation and name from “MTA – Metropolitan Commuter Mobility Tax” to
“Metropolitan
Commuter Transportation Mobility Tax (MCTMT)”.
Ø
Added FAQ related to non-allowable advertising
costs.
Ø
Added FAQ related to Workforce Stabilization Initiatives.
·
Section
11.0 (CFR-ii/CFR-iiA) of the CFR Manual was updated as follows:
Ø
Certification
language for CFR-ii & CFR-iiA schedules was
revised to comply with the requirements of Statement on Auditing Standards
(SAS) 134.
·
Section
13.0 (CFR-1 – Program/Site Data) of the CFR Manual was updated as follows:
Ø
Revised
description of line 72b - Medicaid Managed Care.
Ø
Revised
abbreviation and name from “MTA – Metropolitan Commuter Mobility Tax” to
“Metropolitan
Commuter Transportation Mobility Tax (MCTMT)”.
·
Section
15.0 (CFR-3 Agency Administration) of the CFR Manual was updated as follows:
Ø
CFR-3
instructions for line 65 were revised.
Ø
Revised
abbreviation and name from “MTA – Metropolitan Commuter Mobility Tax” to
“Metropolitan Commuter Transportation Mobility Tax (MCTMT)”.
·
Section 20.0 DMH-1 (Program Fiscal Summary) of the
CFR Manual was updated as follows:
Ø
DMH-1 instructions for Full Filers were
revised.
Ø
Revised description of line 18b - Medicaid
Managed Care.
·
Section
22.0 (DMH-2 Aid to Localities/Direct Contract Summary) of the CFR Manual was
updated as follows:
Ø
Revised
description of line 17b - Medicaid Managed Care.
·
Section 23.0 (DMH-3 Aid to Localities and Direct
Contracts Program Funding Source Summary) of the CFR Manual was updated as
follows:
Ø
Revised
DMH-3 instructions of lines 8-18.
·
Section 33B (COVID-19 – Informational Schedule) of
the CFR Manual was updated as follows:
Ø Revised description of line 57- Medicaid
Managed Care.
Ø
Revised
abbreviation and name from “MTA – Metropolitan Commuter Mobility Tax” to
“Metropolitan
Commuter Transportation Mobility Tax (MCTMT)”.
·
Section
34 (Appendix A-Glossary) of the CFR Manual was updated as follows:
Ø
Revised
abbreviation and name from “MTA-Metropolitan Commuter Mobility Tax” to “Metropolitan
Commuter Transportation Mobility Tax (MCTMT)”.
·
Section
51.0 (Appendix R) of the CFR Manual was updated as follows:
Ø
The definition of Job Title Code 603 was
revised to include Chief Financial Officer.
Ø Revised
the title of position title code 208 from “OASAS only” to “OASAS & OMH
only”.
Instructions
for OASAS Funded and/or Certified Service Providers
·
The
following OASAS programs have had program titles, descriptions and/or units of
service modified:
Ø
2050-Outpatient
Opioid Treatment
Ø 2150-KEEP Units Outpatient
Ø 3520-Medically Supervised Outpatient
Ø 3530-Outpatient Rehabilitation Services
Ø 4920-Children & Family Treatment
& Support Services: (Youth Peer Support)
Ø 4650-CORE Empowerment Services – Peer
Supports
Ø 4690-CORE Family Support and Training
(FST)
Ø 4710-CORE Psychosocial Rehabilitation
(PSR)
Ø 4720-CORE Community Psychiatric Support
and Treatment (CPST)
·
The
following OASAS only programs were added to the CFRS Software:
Ø 4081-Non-Medical Transportation
Ø 4082-Capital Improvements
Instructions for OMH Funded and/or
Certified Service Providers
1.
Section 1.0
(Introduction):
Ø
2010 – Private Inpatient Psychiatric
Hospital
Ø
3010 – Inpatient Psychiatric Unit of
a General Hospital
2. Section 13.0
CFR-1 (Program/Site Data)
·
Line 13 - the OMH-1 line number reference for weighted
visits or hours of service was updated.
·
Lines 13a and 13b - the OMH-2 line number reference for
weighted visits or hours of service was updated.
3.
Section 15.0
CFR-3 (Agency Administration):
·
Line 65 OMH Adjusted Subtotal - The
instructions were updated to remove OMH programs that were deleted.
4.
Section 22.0
DMH-2 (Aid to Localities/Direct Contract Summary):
·
Line 39 Other Non-GAAP Adjustments -
A pre-defined line “Paycheck Protection Program Loan Forgiveness” was added for
OMH and OASAS.
5.
Section 24.0 OMH-1 (Units of Service
by Program/Site):
·
The line numbers for Other,
Residential and Total units of service have changed.
·
The following two new OMH programs
were added:
Ø 1700 - Supportive Crisis Stabilization Center
Ø 1710 - Intensive Crisis Stabilization Center
6.
Section 25.0 OMH-2 (Medicaid Units
of Service by Program/Site):
·
The line numbers for Other,
Residential and Total Medicaid units of service have changed.
·
The following two new OMH programs
were added:
Ø 1700 - Supportive Crisis Stabilization Center
Ø 1710 - Intensive Crisis Stabilization Center
7.
Section 27.0 OMH-4 (Units of Service by Payor
by Program/Site):
·
The description and line
instructions for Schedule OMH-4 Line 8 were updated to include the Essential
Plan.
8.
Section 39.0
Appendix F (OMH Program Types, Definitions and Codes):
·
The following OMH program codes were
added:
Ø 0780 - Specialty Mental Health Care Management
Ø 1700 - Supportive Crisis Stabilization Center
Ø 1710 - Intensive Crisis Stabilization Center
Ø 1720 - 988 Crisis Hotline Center
·
The following OMH program codes were
deleted:
Ø
0920 - Blended Case Management
Service Dollars
Ø 1810 - Intensive Case Management
Ø 1910 - ICM Service Dollars
Ø 2010 - Private Inpatient Psychiatric Hospital
Ø 3010 - Inpatient Psychiatric Unit of a General Hospital
Ø 6910 - SCM Service Dollars
Ø 4040 - Teaching Family Home
·
The following OMH program code names
and/or descriptions were modified:
Ø 0680 - Mobile Crisis Services (Non-Licensed Program) was
revised
Ø 2680 - Crisis Intervention (Non-Licensed Program) was
revised
Ø 2730 - Health Home Care Management (Non-Licensed
Program) was revised
Ø 2980 - RTF/Service Dollars (Non-Licensed Program) was
revised
Ø 4720 - program name changed to CORE Community
Psychiatric Support and Treatment (CPST) (Non-Licensed Program) and was revised
Ø 4650 - program name changed to CORE Empowerment Services
– Peer Supports (Non-Licensed Program) and was revised
Ø 4690 - program name changed to CORE Family Support and
Training (FST) (Non-Licensed Program) and was revised
Ø 4710 - program name changed to CORE Psychosocial
Rehabilitation (PSR) (Non-Licensed Program) and was revised
Ø 4920 - program name changed to Children & Family
Treatment & Support Services: Youth Peer Support (YPS) and was revised
Ø 5070 - program name changed to Supportive Single Room
Occupancy (SSRO)
Ø 6060 - program name changed to Supportive Housing
Ø 8810 - Assertive
Community Treatment (ACT) Service Dollars (Non-Licensed Program) was revised
9.
Section 47.0 Appendix N (DMH Funding Source
Codes):
·
The following OMH only funding
source codes were added:
Ø
041 H Federal CMHS Adult COVID Relief Funds
(OMH only)
Ø
041 Z Federal CMHS Adult American Rescue Plan
Funds (OMH Only)
Ø
044 C Federal CMHS Kids COVID Relief Funds
(OMH Only)
Ø
044 S Federal CMHS Kids American Rescue Plan
Funds (OMH Only)
·
The names of the following OMH only
funding source codes were changed to:
Ø 078 Independent Apartment Supportive
Housing
Ø 078-A Supportive Housing Stipend Increase
Ø 078-G New York/New York III Supportive Housing
Ø 200-C Supportive Housing Workforce RIV
Ø 580 Medicaid Redesign Team (MRT)
Supportive Housing Beds
·
The description of the following OMH
only funding source code was revised:
Ø 178 Adult
Home Court Ordered
10. Section 50.0 Appendix Q (Guidelines for OMH Residential
Exempt Income)
·
The instructions were updated to
remove OMH programs that were deleted.
Instructions for OPWDD Funded and/or
Certified Service Providers
1. Section 13.0 (CFR-1 – Program/Site Data):
Ø Added new OPWDD Informational Only lines-
68f - “Workforce Stabilization – Personal Services” and 68g - “Workforce
Stabilization – Fringe Benefits”.
Ø Added new predefined line entry option on line 94 named
“ARPA/Mirrored ARPA Funding (Workforce Stabilization)”.
2.
Section 40.0 (Appendix G):
·
The following OPWDD program code
(PC) names and/or descriptions were modified:
Ø
The program
name for program code 0257 was revised to “HCBS
Community Habilitation – Residential Service”.
3.
Section 47.0 (Appendix N):
·
The following OPWDD only funding
source code was added:
Ø 590-OPWDD
COLA (OPWDD only)
Instructions for DOH Funded and/or
Certified Service Providers
1.
Refer
to Section 1.0 (Introduction) and Section 2.0 (Submission Requirements) of the
CFR Manual for guidance on DOH CFR submission requirements.
2.
Refer
to Appendix HH for a list of DOH Child & Youth HCBS Consolidated Waiver and
Palliative Care program codes and related descriptions.
Instructions for OCFS Funded and/or
Certified Service Providers
1. Refer to Section 1.0 (Introduction) and Section
2.0 (Submission Requirements) of the CFR Manual for guidance on OCFS CFR
submission requirements.
2. Refer to Appendix II for a list of OCFS Children & Family Treatment &
Support Services program codes and related descriptions.
3. Section 68.0 (Appendix II):
·
The
following OCFS programs have had program titles, descriptions and/or units of
service modified:
Ø 4920 - Children
& Family Treatment & Support Services: Youth Peer Support and Training
(YPST)
Submission of the CFR Document
Service
providers are required to submit their completed Fiscal Year 2021/2022 CFR in CFRS
Web at https://apps.omh.ny.gov/omhweb/CFRSWeb/default.asp. The CFR information received is
distributed to the appropriate State Agency(ies) on a daily basis.
Submission of CFR Certification
Pages
Certification
schedules may now be electronically signed.
An attestation will be required during the certification submission
process to ensure that only the authorized individuals have signed the
appropriate certification pages.
Schedule
CFR-i is required for every CFR submission type. To determine if Schedules CFR-ii, CFR-iiA, CFR-iii and CFR-iv are required, refer to Sections
2.0, 11.0, and 12.0 of the CFR Manual.
Signed
and dated certification schedules for any CFR submission type, for any filing
period, should be submitted through CFRS Web at: https://apps.omh.ny.gov/omhweb/cfrsweb/cfrsupload/. The submitted files are distributed to
the appropriate State Agency(ies) on a daily basis.
DOH and OCFS require that signed
certification schedules CFR-i, CFR-ii/CFR-iiA,
and CFR-iv must be submitted through CFRS Web. These agencies do not accept
copies of the signed certification schedules via mail or email.
OASAS,
OMH, OPWDD and SED will accept copies of the signed certification schedules via
email. Refer to pages 2.12 through 2.14 of
the CFR Manual for information regarding the specific requirements of each NYS
agency accepting email copies of the signed certification schedules.
If
mailing your agency’s CFR certification schedules, refer to page 2.15 of the
CFR Manual for CFR Unit mailing addresses.
Verify that the Document Control Number (DCN) of your agency’s internet
submission matches the DCN that appears on the paper certification schedules
mailed to each funding State Agency.
Sending paper copies to the Local Governmental Unit (LGU) or the OMH
Field Office does not fulfill the signed and dated certification schedule
submission requirement.
Submission of Final State Aid Claim
Schedules for OASAS
OASAS
requires all service providers to prepare State Aid claim schedules using CFRS
Web.
Service
providers receiving State Aid through a direct contract with OASAS are required
to email electronic copies of CFR Schedules CFR-i and CFR-iii to the Bureau of Provider
Monitoring and Funding in Albany at: APStAid@oasas.ny.gov.
Service
providers receiving State Aid through a local contract with a county Local
Governmental Unit (LGU) should contact the county for their specific county
submission requirements.
LGUs
are required to email electronic copies of the CFR-i, CFR-iii, and DMH-2
schedules for each service provider funded through a local contract to the
Bureau of Provider Monitoring and Funding in Albany at: APStAid@oasas.ny.gov.
Submission of Final State Aid Claim
Schedules for OMH
Service
providers receiving State Aid through a direct contract with OMH or through a
local contract with a county must submit the required claim schedules using
CFRS Web. Service providers receiving State Aid through a local county contract
should contact the county for additional county specific submission
requirements. Paper copies of the claim
schedules should not be sent to the OMH Contract and Claims Unit in Albany or
any of the OMH Field Offices.
Submission of Final State Aid Claim
Schedules for OPWDD
Service
providers receiving State Aid through a direct contract with OPWDD are required
to scan and email a copy of the entire CFR along with an original signature Claim
for Payment (AC-3235S) to the OPWDD New York City Regional Office (NYCRO) and CFR
Schedules CFR-i, CFR-iii, DMH-2 and DMH-3 to the appropriate geographic office
of the Developmental Disabilities Regional Office (DDRO), as applicable.
Service
providers receiving State Aid through a local county contract should contact
the county for their specific county submission requirements.
Counties
are required to scan and email copies of the following materials to the OPWDD
Claims Unit in Albany:
·
An
original signature Claim for Payment (AC-3253S)
·
CFR-i,
CFR-iii, DMH-2, and DMH-3 Schedules for each service provider funded through a
local contract.
If you have any
questions or concerns regarding the CFR or the contents of this letter, please
contact the appropriate State Agency listed on page 8.8 through 8.9 of the CFR
Manual or refer to the CFR Resources listed on page 8.10 of the CFR Manual.
Sincerely,
Michelle Chilinski
Michelle Chilinski (OMH)
Chairperson
CFR Interagency Committee
cc: Jack
Pitera (DOH)
Karen
Williams (OCFS)
John
Mackey (SED)
Paul
Green (OASAS)
Kenneth
Glindmyer (OPWDD)
|
NYS Office of Mental Health (OMH) 44 Holland Avenue, 7th Floor Albany, NY 12229-0001 CBFM CFR Unit: (518) 473-3572 CBFM Group: (518) 473-7885 E-Mail: CFR@OMH.NY.GOV Homepage: https://www.omh.ny.gov |
NYS Office for People With Developmental Disabilities (OPWDD) 44 Holland Avenue, 4th Floor Albany, NY 12229-0001 CFR Processing Unit: (518) 402-4275 E-Mail: CFR@OPWDD.NY.GOV Claims: (518) 402-4321 Homepage: https://www.opwdd.ny.gov |
NYS Office of Addiction Services and Supports 1450 Western Avenue Albany, NY 12203-3526 CFR Unit: (518) 457-3601 Financial Management: (518) 457-5553 E-Mail: CFRS@OASAS.NY.GOV Homepage: https://www.oasas.ny.gov |
|
NYS Education Department (SED) Rate Setting Unit Room 302 Education Building 89 Washington Avenue Albany, NY 12234 (518) 474-3227 E-Mail: RATEWEB@NYSED.GOV Homepage: https://www.oms.nysed.gov/rsu |
NYS Department of Health (DOH) Division of Finance & Rate Setting One Commerce Plaza, Room 1430 99 Washington Avenue Albany, NY 12210 E-Mail: MHRS@HEALTH.NY.GOV Homepage: https://www.health.ny.gov |
NYS Office of Children and Family Services (OCFS) c/o NYS Office of Mental Health (OMH) 44 Holland Avenue, 7th Floor Albany, NY 12229-0001 CBFM - CFR Unit: (518) 473-3572 E-Mail: CFR@OMH.NY.GOV Homepage: https://www.omh.ny.gov |