NEW YORK STATE EDUCATION DEPARTMENT

CODE NUMBER

POSITION TITLE/
JOB TITLE(S)

DEFINITION

SUPPORT STAFF

101

Food Service Worker

All individuals associated with the supervision, preparation or production of food.  Job titles may include: Baker, Butcher, Canteen Worker, Chef, Cook, Assistant Cook, Dietician, Dining Room Worker, Dishwasher, Food Manager, Assistant Food Manager, Kitchen Worker, Wait Staff.
OASAS, OMH & OPWDD:  Use Code 336 for Dietician/Nutritionist

102

Housekeeping and Maintenance

All individuals associated with the maintenance, cleaning and repair of the physical environment of a building.  Job titles may include:  Boiler Engineer, Carpenter, Chief Engineer, Cleaner, Custodian, Domestic Worker, Electrician, Engineer, Facility Related Workers, Foreman, Groundskeeper, Handyman, Housekeeper, Housekeeping Supervisor, Janitor, Maintenance Engineer, Maintenance Supervisor, Mason, Matron, Mechanic, Painter, Plumber, Porter, Supervisor of Physical Plant Operations.

104

Transportation Worker

All individuals engaged in maintaining the vehicles for or providing or supervising the transportation of program participants.  Job titles may include:  Attendant, Bus Monitor, Driver, Escort, Transportation Aide, Transportation Coordinator, Transportation Supervisor, Transportation Worker.

105

Security

All individuals engaged in providing or supervising the security of a building.  Job titles may include:  Caretaker, Security Officer, Watchman.

190

Other Support Staff

All individuals engaged in providing or supervising other support services not listed in the 100 series.  Job titles may include: Audio-Visual, Receiving Clerk, General Labor, etc.

DIRECT CARE STAFF

201

Mental Hygiene Worker (not for OMH CR)
(Does not apply to SED)

All individuals engaged in providing non-discipline specific services which involve the training of ADL skills; provide personal care to program participants; promote habilitation and/or rehabilitation.  Job titles may include Habilitation Specialist, Residence Counselor, House Parents, ADL Specialist, Instructor and Trainer, Residence Staff, Relief Staff, House Apartment Worker.

202

Residence Worker
(Does not apply to SED)

All individuals engaged in supervising non-discipline specific services which involve the training of ADL skills; provide personal care to program participants; promote habilitation and/or rehabilitation.  Individuals in this position title do not perform any other administrative duties beyond the direct supervision of Direct Care staff.  If other administrative functions are performed, allocate that portion associated with these functions using position code 501 or 502.  Job titles may include Residence Director, Residence Manager, Hostel Manager, Residence Coordinator.

203

Counselor
(OMH CR Only)

All individuals who perform this role as defined in the OMH Community Residence Program Model.

204

Manager
(OMH CR Only)

All individuals who perform this role as defined in the OMH Community Residence Program Model.

205

Senior Counselor
(OMH CR Only)

All individuals who perform this role as defined in the OMH Community Residence Program Mode.

206

Supervisor
(OMH CR Only)

All individuals who perform this role as defined in the OMH Community Residence Program Model.

207

Developmental Disabilities Specialist
QMRP - Direct Care
(OPWDD Only)

All individuals not included within another listed title with at least a Bachelor's degree in an appropriate field or one year of experience working with developmentally disabled persons engaged in providing or supervising services to program participants and their families.  Job titles may include:  Habilitation Specialist, Residence Counselor.

213

Paraprofessional  - Social Services
(SED Only)

All individuals under the immediate supervision and direction of a supervisor or caseworker and performs various support activities of case work services. Job title may include: Case Aide, Group Worker, Intern-Social Services, Family Advocate/Therapist.

215

Supervising Teacher (SED Only)

Provides for direct supervision of teachers.  Certified Special Education teacher serving as supervisor of teachers less than 25 percent of assignment pursuant to Part 80 of the Regulations of the Commissioner of Education.  If supervising more than 25 percent of assignment, see Code 518.

218

Teacher - Special Education

A certified teacher who provides specialized instruction to students with disabilities.

220

Teacher - Physical Education

Self-explanatory.

222

Teacher - Other

A teacher performing functions not otherwise coded.  Job titles may include teachers of: Drama, Home Economics, Industrial Arts, Keyboarding.  See codes 263, 269, 270, 271, 272, 273 and 274 for other specialized teachers.

224

Teacher - Substitute
(SED Only)

Self-explanatory.  This is not a permanent position but is maintained on payroll records.

225

Teacher - Speech Certified (SED Only)

Certified as Teacher of Speech and Hearing Handicapped or Teacher of Deaf and Hearing Impaired.

227

Teacher - Coverage/Floating
(SED Only)

An individual who covers sick days on a regular basis as a permanent position or as an extra teacher.  The position is maintained on payroll records.

228

Teacher Aide

Assists teachers in non-teaching duties such as managing records, materials and equipment, attending to the physical needs of students and supervising students.

230

Teacher Aide/Assistant - Substitute

An individual who covers sick days of teacher aide or teacher assistant personnel.  This is not a permanent position but it is maintained on payroll records.

232

Teacher Assistant

An individual who, under the supervision of a certified teacher, assists in such duties as working with individual students or groups of students on special instructional projects, providing teachers with information about students, assisting students in the use of instructional resources, assisting teachers in the development of instructional materials and assisting in instructional programs.

236

Guidance Counselor
(SED Only)

Self-explanatory.  Job titles may include:  School Counselor, Vocational Counselor.

237

Curriculum Coordinator (SED Only)

A certified administrator or certified Special Education teacher with five years teaching experience who is knowledgeable about the New York State Learning Standards and responsible for ensuring that the program’s curriculum is developed and aligned to such Standards.  Monitors implementation of the curriculum, oversees curriculum training, and any curriculum adaptations. 

238

IEP Coordinator
(SED Only)

A certified or licensed individual in one of the job titles below who is responsible for ensuring that IEP recommendations are implemented and that each service provider responsible for implementation of a student’s IEP is aware of his or her IEP responsibilities, including specific accommodations, program modifications, supports and/or services for the student, prior to implementation of such program.  Serves as a liaison to the school district Committee on Special Education.

Job Titles:  Certified Special Education Teacher, School or Licensed Psychologist, Social Worker (Licensed or Master’s Level), or Certified Administrator. 

243

Behavioral Support Staff (SED Only)
Replaces Crisis Intervention Worker

An individual with less than a Master’s degree who assists in the implementation of positive behavioral interventions, supports and services. 

254

Job Coach/Employment Specialist
(OMH & OPWDD Only)
(SED- See Codes 255 and 257)

An individual who is responsible for the provision of intensive or extended training related services and supports necessary to obtain employment in the community or for the development of employment opportunities with business and industry.

255

Transition Coordinator
(SED Only)

Conducts Level 1 Vocational Assessment, participates in development of transition plans, coordinates school and local resources to provide vocational opportunities, develops post-secondary linkages, and works with VESID’s Vocational Rehabilitation Offices to coordinate vocational assessments beyond Level 1.

257

Transition Specialist (SED Only)

Conducts and monitors implementation of transition services on  a student’s IEP, such as training, education, employment, and  where appropriate, independent living skills.  May include direct assistance to persons in supported employment placements or other job experiences and to their employer, under the direction of a special education teacher, social worker or psychologist. 

260

Teacher - Non-Disabled
(SED Only)

Self-explanatory.  (For use in Preschool Integrated Programs).

263

Teacher - Blind and/or Deaf
(SED Only)

Teacher who provides special education services to students with disabilities who are blind and/or deaf.  Job titles include teachers certified as Teacher of the Blind and Partially Sighted, Teacher of the Visually Impaired, Teacher of the Deaf, Teacher of the Hard of Hearing, or Teacher of the Deaf/Blind.

265

Paraprofessional - Non-Disabled (SED Only)

Self-explanatory.  (For use in Preschool Integrated Programs).  Includes Non-Disabled Teacher Aides and Assistants.

266

Peer Specialist
(OMH Only)

Peer Specialists work with residents to facilitate the individual’s recovery process.

267

Counselor - Alcoholism and Substance Abuse (CASAC)

An individual credentialed by the New York State Office of Alcoholism and Substance Abuse Services.

268

Counseling Aide/Assistant - Alcoholism and Substance Abuse
(Does not apply to SED)

An individual functioning as defined for Alcoholism and Substance Abuse Counselor under supervision but who does not have a credential issued by the Office of Alcoholism and Substance Abuse Services.

269

Teacher - Art

Teacher who is certified to provide art education to meet Part 100 program and units of credit requirements.

270

Teacher - Music

Teacher who is certified to provide music education to meet Part 100 program and units of credit requirements.

271

Teacher - Technology

Teacher who is certified by SED to provide technology studies to meet Part 100 program and units of credit requirements.

272

Teacher - Foreign

Teacher who is certified by SED to provide foreign language to meet Part 100 program and units of credit requirements.

273

Teacher - Resource Room

Certified special education teacher that provides resource room services consistent with a student’s Individual Education Program (IEP).

274

Teacher - Reading

Teacher who is certified in reading by SED to provide reading instruction.

290

Other Direct Care Staff

Anyone not listed in the 200 series engaged in providing direct care services.

CLINICAL STAFF

301

Case Manager
(Does not apply to SED)

Supervises the implementation of each individualized program, monitors services received, records progress and initiates required periodic reviews.  Job title may include:  Client Coordinator.

305

Counselor - Rehabilitation
(Does not apply to SED)

All individuals who have a degree in rehabilitative counseling from a program approved by the State Education Department or with current certification by the Commission on Rehabilitation Counselor Certification.

309

Developmental Disabilities Specialist/Habilitation Specialist
QMRP - Clinical
(OPWDD Only)

All individuals not included in otherwise listed titles with at least a Bachelor's degree in an appropriate field from an accredited program and specialized training or one year experience working with developmentally disabled persons engaged in providing or supervising services to program participants and their families.

312

Emergency Medical Technician
(Does not apply to SED)

An individual certified by the New York State Department of Health for a period of three years as being qualified in all phases of medical emergency technology including, but not limited to communications, first aid, equipment maintenance, emergency room techniques and procedures, patient handling and positioning, and knowledge of procedures and equipment used for obstetrics, respiratory and cardiac emergencies who has passed an examination in the regular and advanced American Red Cross first aid courses and other training as required by the Commissioner of Health.

313

Intensive Case Manager (OMH Only)

An individual who will engage clients through outreach, monitor and coordinate evaluations and assessments to identify client needs, coordinate and participate with clients in the development of a service plan, provide coordination and assistance in crisis intervention and stabilization, assist in achieving service plan objectives, independence and productivity through "on the street" support, training and assistance in use of personal and community resources, assist in developing community supports and networks and advocate for changes in the system.

314

Intensive Case Manager/Coordinator
(OMH Only)

In addition to the duties of the Intensive Case Manager, the Coordinator is responsible for supervising the Intensive Case Manager, monitoring the service dollars plan and expenditures, and negotiating with provider agencies for the care of clients.

315

Nurse Practitioner/Nursing Supervisor

Licensed professional nurse who has advanced certification through the American Nurses Association in a clinical specialty area or who has completed a program registered by SED and received a certification of completion in a clinical specialty area relevant to the treatment of the disability being treated.

316

Nurse - Licensed Practical

Licensed as a practical nurse by SED.  Under the supervision of a supervisory nurse or registered nurse, the LPN administers prescribed medication and treatment to persons and assists in carrying out the planned health care program and maintenance of health records.

317

Nurse - Registered

Licensed as a registered nurse by SED.  Under the supervision of a physician or a supervising nurse, this person provides direct treatment and dispenses prescribed medication.

318

Psychiatrist

Licensed as a physician by SED and certified or eligible to be certified by the American Board of Psychiatry and Neurology.  Responsible for providing psychiatric services, including diagnosis and prognosis for purposes of determining appropriate placement services.  Also counsels other appropriate staff regarding individual therapy.  Use of this title for SED is limited to consulting psychiatric services and not for the direct provision of psychiatric services.

319

Physician's Assistant
(SED - Allowed in 9190 Program Only)

Licensed and registered as such by SED and whose practice is in conformity with Section 3701 of the Public Health Law.

320

Physician - M.D.
(SED – Allowed  in 9190 Program Only)

Licensed by SED as a physician in general practice or specialized medicine.

321

Psychologist (Licensed)

Licensed as a psychologist by SED.  Performs duties associated with the diagnosis and treatment of persons, including administering and interpreting projective and other psychological tests.

322

Psychologist (Master's Level)/
Behavioral Specialist

Individuals who have at least a Master's degree in psychology working in accordance with the exemptions found in Article 153, Title 8 of the Education Law.  

323

Psychology Worker/Other Behavioral Worker

Individuals with less than a Master's degree in psychology working in accordance with the exemptions found in Article 153, Title 8 of the Education Law who assist in the implementation of positive behavioral interventions, supports and services.

324

Social Worker - Licensed (LMSW, LCSW)

Individuals, who are licensed in this discipline by SED.  LCSW must meet the additional educational experience and examination requirements as mandated.

325

Social Worker - Master's Level (MSW)

Individuals with a Master's degree in social work who are not licensed by SED but who are engaged in the provision of routine social work.

330

Therapist - Recreation

Individuals who have a Bachelor’s or Master's degree in therapeutic recreation from a program approved by SED or a registration in this discipline by the National Therapeutic Recreation Society.

332

Therapist - Activity/Creative Arts

Provide, supervise or direct professional activity or creative arts therapy services (music, art, dance, etc.) and hold at least a Bachelor's degree and, where applicable, are certified by SED or a recognized national professional organization.

333

Therapist - Occupational

Individuals licensed in this discipline by SED.

334

Therapist - Physical

Individuals licensed in this discipline by SED.

335

Therapist - Speech

Individuals licensed in this discipline by SED.

336

Dietician/Nutritionist
(Does not apply to SED)

An individual responsible for the planning of nutritionally balanced meals or overseeing special diets as prescribed by a physician.

337

Therapy Assistant/Activity Assistant

An individual performing functions defined as teachers or therapists not otherwise coded.

339

Nurse's Aide/Medical Aide

Under the supervision of the professional staff, assists in performing routine duties.

342

Clinical Coordinator
(Does not apply to OPWDD)

Responsible for overseeing clinical aspects of the program, including staff supervision and case review.

343

Intake/Screening
(Does not apply to SED)

An individual who is responsible for initial assessment, screening and referral of persons presented for admission

344

Marriage and Family Counselor/Therapist
(Does not apply to SED)

An individual responsible for providing assessment or counseling services to more than one member of the family in the same session or where applicable, licensed as a marriage and family therapist.

345

Prevention/Education
(OASAS Only)

An individual providing alcohol information education, training and program technical assistance to the community, schools, parents, young people, special target populations and other health and human service prevention and treatment providers.

346

Identification/
Information Referral (OASAS Only)

An individual who identifies persons with problems that may be associated with alcohol use, provide screening and, when needed, information to accept a referral for assessment of appropriate treatment services.

347

Staff Training (Program/Site)
(OPWDD & SED Only)

An individual responsible for training of program participant care staff in the areas of counseling, record keeping, case management, etc.

349

Utilization Review/ Quality Assurance (Program/Site) (OPWDD Only)

An individual responsible for monitoring adequacy and/or appropriateness of program participant services and for compliance with all applicable federal, state and local laws, regulations and policies.

350

Pharmacist
(Does not apply to SED)

Licensed by SED and responsible for dispensing medications.

351

Service Coordinator Medicaid Service Coordination
(OPWDD Only)

An individual who provides MSC services in accordance with participant’s Service Coordination Agreement and Individualized Service Plan (ISP).  MSC service coordinators must meet the qualifications identified in the Medicaid Service Coordination Vendor Manual.

352

Residential Treatment Facility (RTF) Transition Coordinator
(OMH Only)

An individual responsible for providing case management services for a child within the RTF; linking the child to local treatment and support at the time of discharge from the RTF; and providing time limited support to the child and family following discharge from the RTF to ensure a successful transition to a community setting.

353

MD on call for OMH RTF Restraint Reviews (OMH Only)

OMH Residential Treatment Facilities are required to provide 24 hour coverage of a physician to review the need for Restraint of a child.  This code should only be used after the normal working hours of the RTF’s physician(s), and should only be used on schedule CFR-4A.

354

Crisis Prevention Specialist
(OMH RTF Only)

This individual will be responsible for the coordination of all aspects of training, mentoring and ongoing monitoring of crisis prevention activities.  The Crisis Prevention Specialist, in close collaboration with the RTF Director, will be charged with achieving a significant reduction in the number/duration of physical holds with the ultimate goal of the elimination of the use of restraint.

355

Student
(OMH Only)

Student who is participating in a program approved by the NYS Education Department that leads to a degree or license in one of the professional disciplines.  Students must be supervised and evaluated in accordance with a signed agreement between a provider and a NYS Education Department approved educational program, and pursuant to a provider’s policies and procedures for student placements and clinical supervision. 

390

Other Clinical Staff/Assistants

All individuals engaged in providing, supervising or specifically directing clinical services who are not included in the 300 series. Includes Dentistry, Radiology, Lab, Central Medical Supply.