Welcome to the STAC Unit (System to Track and Account for Children)

The STAC Unit (System to Track and Account for Children), within the NYS Education Department's STAC and Medicaid Unit, is responsible for processing requests for Commissioner's approval for reimbursement. This includes reimbursement approval for the costs of providing services to preschool and school-age students placed in special education programs. It also includes reimbursement approval for students who have been determined to be homeless or runaway youth and for education services provided to incarcerated youth.

Latest News


07-11-2024

STAC NOTICE: Preschool Payments

The Division of the Budget (DOB) approved disbursement of the following Preschool payment(s):

  • 2021/2022 AVL #08 §4410 Programs & Services
  • 2023/2024 AVL #01 §4410 Programs & Services
  • 2020/2021 AVL #11 §4410 Evaluations
  • 2021/2022 AVL #08 §4410 Evaluations
  • 2022/2023 AVL #04 §4410 Evaluations
  • 2022/2023 AVL #01 §4410 County Administration
  • 2020/2021 AVL #07 §4410 CPSE Administration
  • 2021/2022 AVL #03 §4410 CPSE Administration

For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


07-10-2024

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2022-23 §4410 Programs & Services AVL #06
  • 2023-24 §4410 Preschool Evaluations AVL #02
  • 2021-22 §4410 Preschool Evaluations AVL #09

Note: 2023-24 AVL #02 is for claims to expenses paid for §4410 Preschool Evaluations provided through May 31, 2024 only.

Each AVL listed is due back to STAC by August 02, 2024.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Programs & Services AVL 2223 #06
CCCC_2223_AVL_20240709.txt

§4410 Preschool Evaluations AVL 2324 #02
CCCC_2324_EVAL-AVL_20240709.txt

§4410 Preschool Evaluations AVL 2122 #09
CCCC_2122_EVAL-AVL_20240709.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


07-08-2024

Gold Star - Online Verification Status Report

(Data Updated July 1, 2024 -- Next Update to be Posted August 1, 2024)


07-08-2024

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 07/08/2024.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


06-27-2024

EFRT System Upgrade Postponed

The upgrade of the STAC online EFRT system originally scheduled for Monday, July 1, 2024 has been postponed until after the new school year begins in September.

  • Memo to Municipalities, School Districts, and SED-Approved Education Providers (HTML) (PDF)

06-12-2024

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2023-24 §4410 Programs & Services AVL #02
  • 2021-22 §4410 Programs & Services AVL #09

Each AVL listed is due back to STAC by July 05, 2024.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Programs & Services AVL 2324 #02
CCCC_2324_AVL_20240611.txt

§4410 Programs & Services AVL 2122 #09
CCCC_2122_AVL_20240611.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


06-06-2024

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 7 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 5/23/24 and 6/6/24.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


06-05-2024

Gold Star - Online Verification Status Report

(Data Updated June 3, 2024 -- Next Update to be Posted July 2, 2024)


06-03-2024

June 30, 2024 Verification Deadline for 2022-23 10-Month Public Excess Cost and Private Excess Cost

In order to receive current year aid (based on prior year enrollment and education costs), please utilize the DVPUB and DVPRV screens and the Gold Star report to confirm that all 2022-23 10-Month High Cost Public and Private Excess Cost approvals have been verified by June 30, 2024.

June 30, 2024 Verification Deadline for 2021-22 10-Month Public Excess Cost and Private Excess Cost

The 2021-22 10-Month Public Excess Cost and Private Excess Cost claiming period closes on June 30, 2024. In order to receive prior year aid, please utilize the DVPUB and DVPRV screens and the Gold Star report to confirm that all 10-Month High Cost Public and Private Excess Cost approvals have been verified by June 30, 2024.

To assist districts in confirming their verification status, the following reports have been generated:


05-22-2024

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2020-21 §4410 Preschool Evaluations AVL #12
  • 2020-21 §4410 Programs & Services AVL #12

Note: These are the final claiming opportunities for the 2020-21 school year; only tuition rate change AVLs will be created in the future.

Each AVL listed is due back to STAC by June 30, 2024.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2021 #12
CCCC_2021_EVAL-AVL_20240516.txt

§4410 Programs & Services AVL 2021 #12
CCCC_2021_AVL_20240522.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


05-17-2024

Upcoming June 2024 Stac Deadlines

Below are links to the memorandum regarding upcoming June 2024 STAC Deadlines.

  • June 2024 STAC Deadlines Memo (HTML) (PDF)

05-16-2024

EFRT System Upgrade Coming Soon!

The STAC/Medicaid Unit is pleased to announce the upcoming system upgrade of the STAC Online (EFRT) System.

The memo below contains an overview and timeline for the system upgrade. As a result of this upgrade, there will be a blackout period for processing on EFRT and via the SED File Transfer Manager.

For questions regarding this memo, please contact OMSSTAC@nysed.gov.

  • Memo to Municipalities, School Districts, and SED-Approved Education Providers (HTML) (PDF)

05-10-2024

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2022-23 §4410 Preschool Evaluations AVL #05

Each AVL listed is due back to STAC by May 31, 2024.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2223 #05
CCCC_2223_EVAL-AVL_20240506.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


05-08-2024

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 3 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 05/08/2024.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


05-07-2024

Gold Star - Online Verification Status Report

(Data Updated May 6, 2024 -- Next Update to be Posted June 3, 2024)


05-02-2024

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 3 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 05/02/2024.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


04-25-2024

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2022-23 §4410 Programs & Services AVL #05
  • 2023-24 §4410 Preschool Evaluations AVL #01

Each AVL listed is due back to STAC by May 17, 2024.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Programs & Services AVL 2223 #05
CCCC_2223_AVL_20240424.txt

§4410 Preschool Evaluations AVL 2324 #01
CCCC_2324_EVAL-AVL_20240422.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


04-17-2024

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 04/16/2024 & 04/17/2024.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


04-16-2024

STAC NOTICE: Reports for 2022-23 County Administrative Cost Claiming

The Reports for 2022-23 County Administrative Costs Claiming memo and associated Guidebook are available through the STAC webpage, under Preschool Correspondence Detailed information about each of the various reports now accessible to the counties through the SED File Transfer Manager (FTM) begins on page 7 of the Guidebook.

For questions on this notice, please email Nicholas.Thayer@nysed.gov.


04-05-2024

2024-25 Program Dates

Special education providers, school districts (including special act districts), and BOCES providers should use their assigned STAC Usercodes to access their program information online and, if necessary, correct their 2024-25 program dates by June 15, 2024.

Below are links to the memorandum and instruction guide regarding the 2024-25 Program Service Dates.

New! For the July/August 2024 extended school year, providers that operate 9010 less than full day school age summer programs no longer need to get an updated approval letter to adjust the hours per day that the program operates. Instead, providers can update this information themselves by updating the Hrs/Day value within the Program Data section of the program screen. Providers that are unable to update this value online can submit a Notice of Modified Instructional Hours for School Age Approved 9010 Summer 4408 Program.

If you have questions regarding STAC program date changes, contact the STAC/Medicaid Unit by e-mail at OMSSTAC@nysed.gov. Contact the SED Office of Special Education at SPECED@nysed.gov if you have programmatic questions.


04-03-2024

Gold Star - Online Verification Status Report

(Data Updated April 3, 2024 -- Next Update to be Posted May 3, 2024)


04-03-2024

Webinar Open for Registration

Preschool STAC Processing - Introduction
The NYS Education Department, STAC & Medicaid Unit has scheduled a webinar designed as an Introduction to Preschool STAC Processing for counties. This training highlights the STAC process for preschool records along with updates on the various reports that are made available too. It is recommended for all county personnel responsible for entering, amending, and/or verifying their county’s preschool claims. County responsibility for protecting Personally Identifiable Information (PII) of students will also be discussed.

Date and time: Wednesday, May 22 2024 10:00 AM
Eastern Standard Time (New York, GMT-05:00)
Duration: 1 hour 30 minutes
To Register: Please click here to register

Participants who require a reasonable accommodation must submit a reasonable accommodation request form to the Office of Diversity at OHRMRA@nysed.gov


04-03-2024

STAC NOTICE: Annual Submission of County Related Service Rates

The Annual Submission of County Related Service Rates memo and accompanied form are now available through the STAC webpage, under Preschool Correspondence:

  • Annual Submission of County Related Service Rates

For questions on this notice, please email Nicholas.Thayer@nysed.gov.


04-02-2024

STAC NOTICE: Annual District Signature Authorization for Electronic Transmission of School District Preschool Data

The Annual District Signature Authorization for Electronic Transmission of School District Preschool Data memo and Sample Authorization Letter are now available through the STAC webpage, under Preschool Correspondence:

  • Annual District Signature Authorization

Questions regarding this notice, please email Nicholas.Thayer@nysed.gov.


03-28-2024

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2023-24 §4410 Programs & Services AVL #01

Each AVL listed is due back to STAC by April 26, 2024.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Programs & Services AVL 2324 #01
CCCC_2324_AVL_20240327.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


03-21-2024

STAC NOTICE: 10% County Chargeback – § 4408 of Education Law (2022-23 school year and prior)

The §4408 Summer Chargeback Summary (EFH-415) and the school year specific Verified County Chargeback for Summer Services (EFH-400) reports associated with student records as of March 2024 are now available in your county’s outbasket through the SED File Transfer Manager (FTM).

Please refer to the Verified County Chargeback (March 2024) – Section 4408 of Education Law memo located on the STAC webpage under Preschool Correspondence

For questions regarding this notice, please email Nicholas.Thayer@nysed.gov or Robert.Wojtkiewicz@nysed.gov


03-19-2024

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2021-22 §4410 Preschool Evaluations AVL #08

Each AVL listed is due back to STAC by April 12, 2024.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2122 #08
CCCC_2122_EVAL-AVL_20240318.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


03-18-2024

Additional Reminder: 2022-23 County Administrative Cost Claiming

A review of the 2022-23 County Administrative Cost Claiming submitted through entry into the STAC Online (EFRT) System shows that many counties have yet to submit costs. These costs were due to STAC by March 08, 2024. Counties are advised to login to EFRT and confirm that their costs have been entered on the DCADM screen and that an electronic signature certifying those costs was submitted. For counties that have not submitted 2022-23 County Admin Costs to date, the due date has been extended until Friday, March 29, 2024; however immediate attention is preferred.

The following information was previously provided to counties:

2022-23 County Administrative Cost Claiming is now posted to the Preschool Correspondence page of the STAC webpage:



03-15-2024

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 7 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 03/15/2024.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


03-11-2024

Verification Now Open: 2022-23 10-Month High Cost Public BOCES Placements

Verification is now open for 2022-23 ten-month High Cost Public BOCES placements on the DVPUB online verification screen.

2022-23 DVPUB Online Verification Process Overview:

  • In-District: In-district claims opened for verification on September 6, 2023.
    Complete the DCPUB High Cost Worksheet to calculate the annualized cost and to provide cost breakdowns for any claims flagged as “DCPUB Required” or selected by SED for review.
  • Other District: Other district claims opened for verification on December 8, 2023.
    Complete the DCPOD High Cost Worksheet to provide cost breakdowns for all claims that exceed the district threshold.
  • BOCES: BOCES claims open for verification on March 11, 2024.
    Complete the DCPUB High Cost Worksheet for any BOCES claim records where the claimed cost exceeds the cost listed on the BOCES Year-End Final Cost Report.
    When verifying BOCES placements on DVPUB, you must reference the BOCES Year-End Final Cost Report that matches the exact title and Calculation Date indicated on the 2022-23 BOCES Year-End Report table linked below.

In-district, other district, and BOCES claims must all be verified on the DVPUB screen to be eligible for reimbursement. To receive current year funding, verification for all In-District, Other District, and BOCES placements must be completed by June 30, 2024.

See links below to memo and additional information:

  • 2022-23 DVPUB BOCES Field Memo (HTML) (PDF)
  • Allowable and Non-Allowable Costs for Public High Cost Placements (HTML)
  • DCPUB-Quick Reference Guide (HTML) (PDF)
  • DCPOD-Quick Reference Guide (HTML) (PDF)
  • DVPUB-Online Instruction Guide (HTML) (PDF)
  • 2022-23 BOCES Year-End Report Table (HTML) Revised: March 12, 2024

03-07-2024

2024-25 Reapplication Reminder

The 2024-25 reapplications will be available to the field by early April 2024. In order for districts to fully utilize this reapplication process, the STAC/Medicaid Unit encourages districts to review all 2023-24 service approvals currently on the STAC online system. If necessary, school districts should add any outstanding 2023-24 service approvals no later than March 22, 2024.

For placements at §4201 State-supported schools, districts must use the DRSSY reapplication screen to add missing 10-month 2023-24 approvals. If the §4201 approval is not available for reapplication from the DRSSY screen, please notify Stephen Chodkowski (Stephen.Chodkowski@nysed.gov) of the STAC/Medicaid Unit.


03-01-2024

Gold Star - Online Verification Status Report

(Data Updated March 1, 2024 -- Next Update to be Posted April 1, 2024)


02-29-2024

STAC NOTICE: New School Age Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has processed 17 Approved Payment Reports (APRs) that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.

The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following issue dates: 2/20/24, 2/21/24, and 2/29/24.

For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:

  • Using DQPAY to Look Up APR Information and Export to SED FTM: (HTML) (PDF)

Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certification posted to the State Aid View District Data page.

Payments will be distributed when funding becomes available.

A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.


02-26-2024

STAC NOTICE: Preschool Payments

The Division of the Budget (DOB) approved disbursement of the following Preschool payment(s):

  • 2014/2015 AVL #22 §4410 Programs & Services
  • 2014/2015 AVL #23 §4410 Programs & Services
  • 2015/2016 AVL #21 §4410 Programs & Services
  • 2015/2016 AVL #22 §4410 Programs & Services
  • 2016/2017 AVL #19 §4410 Programs & Services
  • 2016/2017 AVL #20 §4410 Programs & Services
  • 2017/2018 AVL #17 §4410 Programs & Services
  • 2017/2018 AVL #18 §4410 Programs & Services
  • 2018/2019 AVL #15 §4410 Programs & Services
  • 2018/2019 AVL #16 §4410 Programs & Services
  • 2019/2020 AVL #13 §4410 Programs & Services
  • 2019/2020 AVL #14 §4410 Programs & Services
  • 2020/2021 AVL #10 §4410 Programs & Services
  • 2020/2021 AVL #11 §4410 Programs & Services
  • 2021/2022 AVL #07 §4410 Programs & Services
  • 2022/2023 AVL #04 §4410 Programs & Services
  • 2020/2021 AVL #10 §4410 Evaluations
  • 2021/2022 AVL #06 §4410 Evaluations
  • 2021/2022 AVL #07 §4410 Evaluations
  • 2022/2023 AVL #03 §4410 Evaluations
  • 2020/2021 PAY #05 §4410 CPSE Administration
  • 2021/2022 PAY #01 §4410 CPSE Administration
  • 2021/2022 PAY #02 §4410 CPSE Administration

For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


02-22-2024

STAC NOTICE: Children’s Residential Project (CRP) 10-Month Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has processed 3 Approved Payment Reports (APRs) that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.

The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following issue dates: 2/14/24.

For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:

  • Using DQPAY to Look Up APR Information and Export to SED FTM: (HTML) (PDF)

Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certification posted to the State Aid View District Data page.

Children’s Residential Project (CRP) payment(s) memorandum: (HTML) (PDF)

Approved Payment Reports for enrollment years 2015-16, 2016-17, 2017-18, and 2018-19 will be distributed through a paper mailing. STAC will only mail out reports to school districts that contain a tuition rate change (whether positive or negative). Reimbursement or recoupment for these paper APRs will first be accomplished as an APR Adjustment listed for the online CRP APR process viewable via the DQPAY screen within the STAC Online (EFRT) System. Any remaining adjustment amounts will be made available or recouped against a school district’s Section 4408 Summer Placements APR.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.


02-13-2024

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 3 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 02/13/2024.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


02-07-2024

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2020-21 §4410 Preschool Evaluations AVL #11
  • 2022-23 §4410 Preschool Evaluations AVL #04
  • 2021-22 §4410 Programs & Services AVL #08

Each AVL listed is due back to STAC by March 01, 2024.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2021 #11
CCCC_2021_EVAL-AVL_20240206.txt

§4410 Preschool Evaluations AVL 2223 #04
CCCC_2223_EVAL-AVL_20240206.txt

§4410 Programs & Services AVL 2122 #08
CCCC_2122_AVL_20240206.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


02-06-2024

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 6 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 02/06/2024.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


02-02-2024

Gold Star - Online Verification Status Report

(Data Updated February 1, 2024 -- Next Update to be Posted March 2, 2024)


02-02-2024

2022-23 County Administrative Cost Claiming

The following information regarding 2022-23 County Administrative Cost Claiming is now posted to the Preschool Correspondence page of the STAC webpage:

Questions regarding this process should be sent via email Nicholas Thayer (Nicholas.Thayer@nysed.gov).


02-01-2024

STAC NOTICE: §4410 Preschool AVL Schedule

The §4410 Preschool AVL Schedule for the period beginning April 2024 through March 2025 is now available under Preschool AVL, on the STAC webpage.

For questions on this notice, please email OMSSTAC@nysed.gov.


01-24-2024

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 18 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 01/24/2024.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


01-17-2024

STAC NOTICE: New School Age Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has processed 2 Approved Payment Reports (APRs) that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.

The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following dates: 1/17/24.

For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:

  • Using DQPAY to Look Up APR Information and Export to SED FTM: (HTML) (PDF)

Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certification posted to the State Aid View District Data page.

Payments will be distributed when funding becomes available.

A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


01-17-2024

2022/23 Private and High Cost Public STAC Approval Student Detail Used to Calculate 2023/24 PUB and PRI Output Reports Available on the SED File Transfer Manager

The STAC/Medicaid Unit has made prior year student enrollment backup listings (which match against your current aid year PUB and PRI reports) exclusively available on the SED File Transfer Manager (FTM). These reports list the 2022/23 enrollment year STAC Approvals used to generate the 2023/24 PRI Line 13 Private Excess Cost Aid and 2023/24 PUB Line 8 Public High Cost Apportionment Aid.

See links below for more information:

  • EFH277 Student Listings for 2223 Approvals Memo (HTML) (PDF)
  • Authorization Form for Access to the SED File Transfer Manager (PDF)

01-16-2024

Additional Reminder: CPSE Administrative Cost Claiming

Currently the CPSE Administrative Cost Claiming process is open for both the 2021-22 and 2020-21 school years. A review of the claims verification screen (DDADM), shows that many counties have yet to submit any claims for either school year. Additional information regarding the CPSE Administrative Cost Claiming process is available on the Preschool Correspondence page of the STAC webpage.

Note: While 2021-22 and 2020-21 school years are open for CPSE Administrative Cost Claiming through 6/30/25 and 6/30/24 respectively, per NYS §4410 Law, claims processed during the current state fiscal year (April 1, 2023 – March 31, 2024) will be reimbursed prior to any 2023-24 AVL payments made during the next state fiscal year (April 1, 2024 – March 31, 2025).


01-09-2024

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 1/9/24.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


01-05-2024

Gold Star - Online Verification Status Report

(Data Updated January 4, 2024 -- Next Update to be Posted February 5, 2024)


01-05-2024

STAC Online Verification Deadlines for the 2023/2024 State Fiscal Year

To be included in the February round of Approved Payment Reports, which will be paid prior to the end of March 2024, please verify the education/maintenance and/or transportation for the school years and placement types listed in the table linked below:

These represent the last claiming opportunities for the 2023/2024 state fiscal year, which concludes March 31, 2024.


01-05-2024

Close Out of 2020-21 Preschool Claims per the Statute of Limitations

The Statute of Limitations (HTML) (PDF) memo is now available to view on the STAC webpage under the Preschool Policy section.

For questions on this notice, please email OMSSTAC@nysed.gov.


01-04-2024

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2022-23 §4410 Preschool Programs & Services AVL #04
  • 2020-21 §4410 Preschool Programs & Services AVL #11

Each AVL listed is due back to STAC by February 02, 2024.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Programs & Services AVL 2223 #04
CCCC_2223_AVL_20240103.txt

§4410 Preschool Programs & Services AVL 2021 #11
CCCC_2021_AVL_20240103.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


12-20-2023

STAC NOTICE: §4410 Preschool Closed-Year AVL(s) Available for Claiming

The following §4410 Preschool Closed-Year AVL(s) are now available for claiming:

  • 2014-15 §4410 Programs & Services AVL #23
  • 2015-16 §4410 Programs & Services AVL #22
  • 2016-17 §4410 Programs & Services AVL #20
  • 2017-18 §4410 Programs & Services AVL #18
  • 2018-19 §4410 Programs & Services AVL #16
  • 2019-20 §4410 Programs & Services AVL #14

Note: Not every County will receive an AVL for each school year listed.

Each AVL listed is due back to STAC by January 12, 2024.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Programs & Services AVL 1415 #23
CCCC_1415_AVL_20231220.txt

§4410 Programs & Services AVL 1516 #22
CCCC_1516_AVL_20231220.txt

§4410 Programs & Services AVL 1617 #20
CCCC_1617_AVL_20231220.txt

§4410 Programs & Services AVL 1718 #18
CCCC_1718_AVL_20231220.txt

§4410 Programs & Services AVL 1819 #16
CCCC_1819_AVL_20231220.txt

§4410 Programs & Services AVL 1920 #14
CCCC_1920_AVL_20231220.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


12-13-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 7 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 12/13/2023.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


12-08-2023

Verification Now Open: 2022-23 10-Month High Cost Public “Other District” Placements

The online verification screen (DVPUB) is now open for verification for all 2022-23 ten-month High Cost Public In-District and Other District placements.

In-District Claims: Verification opened September 6, 2023
Other District Claims: Verification opened December 8, 2023
BOCES Claims: Verification will open in 2024

See links below to memo and additional DCPOD & DVPUB information:

  • 2022-23 DVPUB "Other District" Memo (HTML) (PDF)
  • DCPOD-Quick Reference Guide (HTML) (PDF)
  • DVPUB-Online Instruction Guide (HTML) (PDF)

12-07-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2021-22 §4410 Preschool Evaluations AVL #07

Each AVL listed is due back to STAC by January 05, 2024.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2122 #07
CCCC_2122_EVAL-AVL_20231206.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


12-05-2023

Verification for 2022-23 Non-Resident Homeless (DSHOM) Placements now Open

Verification is now open for 2022-23 non-resident homeless students on the DVHOM online verification screen on the STAC Online (EFRT) System.

To be included in the first payment for 2022-23 homeless tuition reimbursement, school districts should seek to have all their DSHOM reimbursement approvals verified by no later than January 15, 2024. If your district is not ready to verify at this time, the final verification deadline to be included in the second payment will be June 30, 2024.

If tuition rates are not displayed on the DVHOM online verification screen, school districts should still proceed to verify—these NRT rates should populate once verification has been completed.

Any questions about this process should be directed to OMSSTAC@nysed.gov.


12-04-2023

Gold Star - Online Verification Status Report

(Data Updated December 1, 2023 -- Next Update to be Posted January 5, 2024)


11-14-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 11/14/2023.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


11-14-2023

STAC NOTICE: Preschool Payments

The Division of the Budget (DOB) approved disbursement of the following Preschool payment(s):

  • 2022/2023 AVL #03   §4410 Programs & Services

For questions on this notice, please email OMSSTAC@nysed.gov.


11-08-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2020-21 §4410 Preschool Evaluations AVL #10
  • 2021-22 §4410 Programs & Services AVL #07

Each AVL listed is due back to STAC by December 08, 2023.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2021 #10
CCCC_2021_EVAL-AVL_20231106.txt

§4410 Programs & Services AVL 2122 #07
CCCC_2122_AVL_20231106.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


11-02-2023

Gold Star - Online Verification Status Report

(Data Updated November 1, 2023 -- Next Update to be Posted December 4, 2023)


10-31-2023

New Process for Modifying Operating Hours for Approved 9010 Less than Full Day School Age Summer 4408 Program

A new form has been introduced to track changes to operating hours for extended school year Less Than Full Day (9010) Special Class program(s). The new form can be filled out digitally and then emailed to the STAC/Medicaid Unit at OMSSTAC@nysed.gov for processing, generally within one business day.


10-24-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 10/24/2023.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


10-18-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 10/18/2023.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


10-13-2023

STAC NOTICE: 2022-23 School Year Proposed County Chargeback – Section 4408 of Education Law

The 2022-23 School Year Proposed County Chargeback - Section 4408 of Education Law memo is posted to the STAC webpage under Preschool Correspondence and the associated Proposed County Chargeback for Summer Services (July & August) (EFH-400) report is available in your county’s outbasket through the SED File Transfer Manager (FTM). This information is provided for projection purposes only.

For questions regarding this notice, please email Nicholas.Thayer@nysed.gov.

More information on the SED File Transfer Manager (FTM) is available here.


10-12-2023

2024-25 Executive Budget Aid Projections for Excess Cost Aid

To have excess cost aid projection information included in the 2024-25 state fiscal year Executive Budget, it is necessary for districts to have their 2022-23 school age 10-month high cost public and private STAC approval records entered in the STAC Online System by October 19, 2023.


10-11-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2022-23 §4410 Preschool Evaluations AVL #03
  • 2020-21 §4410 Programs & Services AVL #10

Each AVL listed is due back to STAC by November 10, 2023.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2223 #03
CCCC_2223_EVAL-AVL_20231010.txt

§4410 Programs & Services AVL 2021 #10
CCCC_2021_AVL_20231010.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


10-03-2023

Gold Star - Online Verification Status Report

(Data Updated October 2, 2023 -- Next Update to be Posted November 1, 2023)


09-28-2023

Webinar Open for Registration

Preschool STAC Processing - Introduction
The NYS Education Department, STAC & Medicaid Unit has scheduled a webinar designed as an Introduction to Preschool STAC Processing for counties. This training highlights the STAC process for preschool records along with updates on the various reports that are made available too. It is recommended for all county personnel responsible for entering, amending, and/or verifying their county’s preschool claims. County responsibility for protecting Personally Identifiable Information (PII) of students will also be discussed.

Date and time: Wednesday, October 11 2023 10:00 AM
Eastern Standard Time (New York, GMT-05:00)
Duration: 1 hour 30 minutes
To Register: Please click here to register

Participants who require a reasonable accommodation must submit a reasonable accommodation request form to the Office of Diversity at OHRMRA@nysed.gov


09-28-2023

Seats Still Available - Downstate Fall 2023 STAC Workshop!

Nassau BOCES still has seats available for all four in-person sessions at the downstate Fall 2023 STAC Workshop. The STAC/Medicaid Unit will be presenting at the Robert E. Lupinskie Technology Center, 1 Merrick Avenue in Westbury, NY on Wednesday October 4 and Thursday October 5. These trainings are a great opportunity to speak with STAC/Medicaid Unit staff face to face.

NOTE: While these training sessions are hosted by Nassau BOCES, STAC users from across the downstate area are encouraged to register.

Those interested must register for the sessions they want to attend. Please see our 09-11-2023 update to view more information on each session including links to register. If you do not have a Professional Growth (MLP) account, email Maureen Pretter @ mpretter@nasboces.org to register.


09-27-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 18 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 09/26/2023.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


09-22-2023

2021-22 CPSE Administrative Cost Claiming

The following information regarding 2021-22 CPSE Administrative Cost Claiming is now posted to the Preschool Correspondence page of the STAC webpage:

  • 2021-22 CPSE Administrative Cost

Questions regarding this process should be sent via email to Robert Wojtkiewicz (Robert.Wojtkiewicz@nysed.gov) or Nicholas Thayer (Nicholas.Thayer@nysed.gov).


09-13-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2021-22 §4410 Preschool Evaluations AVL #06
  • 2022-23 §4410 Programs & Services AVL #03

Each AVL listed is due back to STAC by October 13, 2023.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2122 #06
CCCC_2122_AVL_20230912.txt

§4410 Programs & Services AVL 2223 #03
CCCC_2223_AVL_20230912.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


09-11-2023

Downstate In-Person Training Opportunity: Fall 2023 STAC Workshop

NOTE: While these training sessions are hosted by Nassau BOCES, STAC users from across the downstate area are encouraged to register.

We are offering two different sessions on different aspects of STAC school age processing. The first is a general overview designed for new users. The second session offers information regarding the verification process and payments for school business officials and more experienced users.

On the first day, the general overview will be presented first, followed by the more advanced presentation for school business officials and experienced users. On the second day, the order of the two presentations will be reversed. The content will be the same on both days. If you are attending a presentation on Day 1, you do not need to attend that presentation on Day 2.

Nassau BOCES Robert E. Lupinskie Technology Center
1 Merrick Avenue, (Conference Rooms 1, 2, and 3), Westbury, NY 11590

Please click the link for the session to register. If you do not have a Professional Growth (MLP) account, email Maureen Pretter @ mpretter@nasboces.org to register.

Session 1 - Introduction to School Age STAC Processing
Presented in coordination with Nassau BOCES: This first session will provide an introduction to the STAC online (EFRT) system. The following personnel are encouraged to attend: New users, existing users who haven't used EFRT in a while, any users who wish to enhance their understanding of the STAC Online (EFRT) System.

Day 1: Wednesday, October 4, 2023 09:00 AM - 11:00 AM
(Sign-in begins at 08:30 AM)
Day 2: Thursday, October 5, 2023 01:00 PM - 03:00 PM
(Sign-in begins at 12:30 PM)
Duration: 2 hours

Session 2 - STAC Verification and Payments for School Business Officials
Presented in coordination with Nassau BOCES: This second session will focus on verification claims within the STAC Online (EFRT) System in order to receive reimbursement, as well as more advanced payment topics. The following Personnel are encouraged to attend: District Business Officials, Assistant Superintendents for Business, Directors of Special Education/PPS and STAC Coordinators and other staff using STAC's EFRT Online Screens to claim School Age STAC reimbursement.

Day 1: Wednesday, October 4, 2023 01:00 PM - 03:00 PM
(Sign-in begins at 12:30 PM)
Day 2: Thursday, October 5, 2023 09:00 AM - 11:00 AM
(Sign-in begins at 08:30 AM)
Duration: 2 hours

09-08-2023

Gold Star - Online Verification Status Report

(Data Updated September 6, 2023 -- Next Update to be Posted October 2, 2023)


09-06-2023

Online Verification for 2022-23 ten-month High Cost Public In-District placements

The online cost worksheet screen (DCPUB) and online verification screen (DVPUB) are now open for verification for all 2022-23 ten-month High Cost Public In-District placements.

  • In-District Claims: Verify Starting September 6, 2023
  • Other District Claims: Verify Starting late 2023 or early 2024
  • BOCES Claims: Verify Starting 2024

See links below to memo and additional DCPUB/DVPUB information:

  • 2022-23 DVPUB In-District Memo (HTML) (PDF)
  • DCPUB-Quick Reference Guide (HTML) (PDF)
  • DVPUB-Online Instruction Guide (HTML) (PDF)

08-31-2023

STAC NOTICE: Preschool Payments

The Division of the Budget (DOB) approved disbursement of the following Preschool payment(s):

  • 2021/2022 AVL #06   §4410 Programs & Services
  • 2020/2021 AVL #09   §4410 Evaluations
  • 2022/2023 AVL #02   §4410 Evaluations

For questions on this notice, please email OMSSTAC@nysed.gov.


08-29-2023

2021/22 Private and High Cost Public STAC Approval Student Detail Used to Calculate 2022/23 PUB and PRI Output Reports Available on the SED File Transfer Manager

On August 29, the STAC/Medicaid Unit made 2021/22 student enrollment backup listings (which match against districts' 2022/23 PUB and PRI State Aid Output Reports) exclusively available on the SED File Transfer Manager (FTM). These reports list the 2021/22 enrollment year verified STAC approvals used to generate the 2022/23 PRI Line 13 Private Excess Cost Aid and 2022/23 PUB Line 8 High Cost Apportionment Aid.

The public student enrollment backup listing PDF filename begins with “EFH277_2223_PUB”, while the private student enrollment backup listing PDF filename begins with “EFH277_2223_PRV”.

See links below for more information:

  • EFH277 Student Listings for 2122 Verified Approvals Memo (HTML) (PDF)
  • Authorization Form for Access to the SED File Transfer Manager (PDF)

08-25-2023

STAC NOTICE: New School Age Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has processed 20 Approved Payment Reports (APRs) that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.

The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following dates 08/08/23, 08/14/23, and 08/15/23.

For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:

  • Using DQPAY to Look Up APR Information and Export to SED FTM: (HTML) (PDF)

Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certification posted to the State Aid View District Data page.

Payments will be distributed when funding becomes available.

A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


08-24-2023

STAC NOTICE: §4410 Preschool Closed-Year AVL(s) Available for Claiming

The following §4410 Preschool Closed-Year AVL(s) are now available for claiming:

  • 2014-15 §4410 Programs & Services AVL #22
  • 2015-16 §4410 Programs & Services AVL #21
  • 2016-17 §4410 Programs & Services AVL #19
  • 2017-18 §4410 Programs & Services AVL #17
  • 2018-19 §4410 Programs & Services AVL #15
  • 2019-20 §4410 Programs & Services AVL #13

Note: Not every County will receive an AVL for each school year listed.

Each AVL listed is due back to STAC by September 22, 2023.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Programs & Services AVL 1415 #22
CCCC_1415_AVL_20230823.txt

§4410 Preschool Programs & Services AVL 1516 #21
CCCC_1516_AVL_20230823.txt

§4410 Preschool Programs & Services AVL 1617 #19
CCCC_1617_AVL_20230823.txt

§4410 Preschool Programs & Services AVL 1718 #17
CCCC_1718_AVL_20230823.txt

§4410 Preschool Programs & Services AVL 1819 #15
CCCC_1819_AVL_20230823.txt

§4410 Preschool Programs & Services AVL 1920 #13
CCCC_1920_AVL_20230823.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


08-17-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 7 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 08/17/2023.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


08-09-2023

STAC NOTICE: Preschool Payments

The Division of the Budget (DOB) has approved disbursement of the following Preschool payment(s):

  • 2019/2020 AVL #12 §4410 Programs & Services
  • 2020/2021 AVL #09 §4410 Programs & Services
  • 2021/2022 AVL #05 §4410 Programs & Services
  • 2022/2023 AVL #01 §4410 Programs & Services
  • 2022/2023 AVL #02 §4410 Programs & Services
  • 2019/2020 AVL #12 §4410 Evaluations
  • 2020/2021 AVL #08 §4410 Evaluations
  • 2021/2022 AVL #05 §4410 Evaluations
  • 2022/2023 AVL #01 §4410 Evaluations
  • 2021/2022 PAY #01 §4410 County Administration
  • 2019/2020 PAY #07 §4410 CPSE Administration
  • 2019/2020 PAY #08 §4410 CPSE Administration
  • 2020/2021 PAY #03 §4410 CPSE Administration
  • 2020/2021 PAY #04 §4410 CPSE Administration

For questions on this notice, please email OMSSTAC@nysed.gov.


08-03-2023

Gold Star - Online Verification Status Report

(Data Updated August 1, 2023 -- Next Update to be Posted September 1, 2023)


07-18-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 9 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 07/17/23 and 07/18/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


07-12-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 07/12/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


07-11-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2020-21 §4410 Preschool Evaluations AVL #09
  • 2022-23 §4410 Preschool Evaluations AVL #02
  • 2021-22 §4410 Programs and Services AVL #06

Note: 2022-23 AVL #02 is for claims to expenses paid for § 4410 Preschool Evaluations provided through May 31, 2023 only.

Each AVL listed is due back to STAC by August 11, 2023.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2021 #09
CCCC_2021_AVL_20230710.txt

§4410 Preschool Evaluations AVL 2223 #02
CCCC_2223_AVL_20230710.txt

§4410 Programs & Services AVL 2122 #06
CCCC_2122_AVL_20230710.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


07-06-2023

Gold Star - Online Verification Status Report

(Data Updated July 3, 2023 -- Next Update to be Posted August 1, 2023)


07-06-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 07/06/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


06-26-2023

Final Reminder: June 30 2023 STAC Deadlines

This is the final reminder and last chance to complete all verifications for the school years and placement types listed in the memo below:

  • June 2023 STAC Deadlines Memo (HTML) (PDF)

EFRT will close for verifications Friday at 7:00 PM EDT. No extensions of these deadlines will be granted.


06-26-2023

Additional Reminder: Submission of 2019-20 School Year AVL(s)

This is a reminder that the following Preschool AVL(s) are due back to STAC, this coming Friday, June 30, 2023:

  • 2019-20 §4410 Preschool Evaluations AVL #12**
  • 2019-20 §4410 Programs and Services AVL #12**

**Due to the Statute of Limitations, these 2019-20 AVLs cannot be accepted after June 30, 2023.


06-22-2023

June 30, 2023 Verification Deadline for 2021-22 10-Month Public Excess Cost and Private Excess Cost

In order to receive current year aid (based on prior year enrollment and education costs), please utilize the DVPUB and DVPRV screens and the Gold Star report to confirm that all 2021-22 10-Month High Cost Public and Private Excess Cost approvals have been verified by June 30, 2023.

June 30, 2023 Verification Deadline for 2020-21 10-Month Public Excess Cost and Private Excess Cost

The 2020-21 10-Month Public Excess Cost and Private Excess Cost claiming period closes on June 30, 2023. In order to receive prior year aid, please utilize the DVPUB and DVPRV screens and the Gold Star report to confirm that all 10-Month High Cost Public and Private Excess Cost approvals have been verified by June 30, 2023.

To assist districts in confirming their verification status, the following reports have been generated:


06-14-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 06/12/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


06-13-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2020-21 §4410 Programs and Services AVL #09
  • 2022-23 §4410 Programs and Services AVL #02

Note: 2022-23 AVL #02 is for claims to expenses paid for § 4410 Preschool Programs & Services provided through May 31, 2023 only.

Each AVL listed is due back to STAC by July 14, 2023.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Programs & Services AVL 2021 #09
CCCC_2021_AVL_20230612.txt

§4410 Programs & Services AVL 2223 #02
CCCC_2223_AVL_20230612.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


06-01-2023

Gold Star - Online Verification Status Report

(Data Updated June 1, 2023 -- Next Update to be Posted July 3, 2023)


05-23-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 3 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 5/23/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


05-18-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 6 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 05/18/23 and 04/17/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


05-17-2023

Upcoming June 2023 STAC Deadlines

Below are links to the memorandum regarding upcoming June 2023 STAC Deadlines.

  • June 2023 STAC Deadlines Memo (HTML) (PDF)

05-17-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2019-20 §4410 Preschool Evaluations AVL #12**
  • 2019-20 §4410 Programs and Services AVL #12**

**Due to the Statute of Limitations, these 2019-20 AVLs cannot be accepted after June 30, 2023.

Note: These are the final claiming opportunities for the 2019-20 school year; only tuition rate change AVLs will be created in the future.

Each AVL listed is due back to STAC by June 30, 2023.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 1920 #12
CCCC_1920_EVAL-AVL_20230516.txt

§4410 Programs & Services AVL 1920 #12
CCCC_1920_AVL_20230516.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


05-12-2023

Reminder of the Proper Procedure for Requesting Additions to Drop-Down Menus

When submitting forms to request additions to drop-down menus, school districts and counties should first look up the provider on the DQPRG screen within the STAC Online (EFRT) System to ensure that they are requesting the correct SED Code for the school year in question. SED Codes for providers can change over time, and only the active SED Code will have programs listed on the DQPRG screen.

In order for the STAC/Medicaid Unit to process the request, the form must include the correct SED Code for the school district/county requesting the drop-down addition AND the correct SED Code for the agency that is to be added to the drop-down.

The form to request additions to drop-down menus should not be utilized when seeking approval for additional programs. Please contact the Office of Special Education by emailing SPECED@nysed.gov with program approval questions.


05-09-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2021-22 §4410 Preschool Evaluations AVL #05

Each AVL listed is due back to STAC by June 9, 2023.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2122 #05
CCCC_2122_EVAL-AVL_20230508.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


05-01-2023

Gold Star - Online Verification Status Report

(Data Updated May 1, 2023 -- Next Update to be Posted June 1, 2023)


05-01-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 3 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 5/01/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


04-18-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2022-23 §4410 Preschool Evaluations AVL #01
  • 2021-22 §4410 Programs and Services AVL #05

Note: 2022-23 AVL #01 is for claims to expenses paid for §4410 Preschool Evaluations provided through February 28, 2023 only.

Each AVL listed is due back to STAC by May 12, 2023.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2223 #01
CCCC_2223_EVAL-AVL_20230413.txt

§4410 Programs and Services AVL 2122 #05
CCCC_2122_AVL_20230413.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


04-17-2023

STAC NOTICE: Reports for 2021-22 County Administrative Cost Claiming

The Reports for 2021-22 County Administrative Costs Claiming memo and associated Guidebook are available through the STAC webpage, under Preschool Correspondence. Detailed information about each of the various reports now accessible to the counties through the SED File Transfer Manager (FTM) begins on page 7 of the Guidebook.

For questions on this notice, please email Nicholas.Thayer@nysed.gov.


04-13-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 4 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 4/13/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


04-07-2023

Gold Star - Online Verification Status Report

(Data Updated April 3, 2023 -- Next Update to be Posted May 1, 2023)


04-06-2023

Webinar Open for Registration

Preschool STAC Processing - Introduction
The NYS Education Department, STAC & Medicaid Unit has scheduled a webinar designed as an Introduction to Preschool STAC Processing for counties. This training highlights the STAC process for preschool records along with updates on the various reports that are made available too. It is recommended for all county personnel responsible for entering, amending, and/or verifying their county’s preschool claims. County responsibility for protecting Personally Identifiable Information (PII) of students will also be discussed.

Date and time: Wednesday, May 10 2023 10:00 AM
Eastern Standard Time (New York, GMT-05:00)
Duration: 2 hours
To Register: Please click here to register

Participants who require a reasonable accommodation must submit a reasonable accommodation request form to the Office of Diversity at OHRMRA@nysed.gov


04-04-2023

2023/24 REAPPLICATIONS

The following 2023/24 Reapplications are now available on the STAC Online (EFRT) System:

  • 2-Month Summer Reapplications: DRSUM screen
  • 2-Month Summer Chapter Reapplications: DRCSM screen
  • 10-Month Public Reapplications: DRPUB screen
  • 10-Month Private Reapplications: DRPRV screen
  • 10-Month Chapter Reapplications: DRCHP screen
  • 10-Month §4201 Reapplications: DRSSY screen

Reapp Memo (HTML) (PDF) and Reapplication Guides


04-04-2023

STAC NOTICE: Annual Submission of County Related Service Rates

The Annual Submission of County Related Service Rates memo and accompanied form are now available through the STAC webpage, under Preschool Correspondence:

  • Annual Submission of County Related Service Rates

For questions on this notice, please email Nicholas.Thayer@nysed.gov.


04-03-2023

2023-24 Program Dates

Special education providers, school districts (including special act districts), and BOCES providers should use their assigned STAC Usercodes to access their program information online and, if necessary, correct their 2023-24 program dates by June 15, 2023.

Below are links to the memorandum and instruction guide regarding the 2023-24 Program Service Dates.

If you have questions regarding STAC program date changes, contact the STAC/Medicaid Unit by e-mail at OMSSTAC@nysed.gov. Contact the SED Office of Special Education at SPECED@nysed.gov if you have programmatic questions.


04-03-2023

STAC NOTICE: Annual District Signature Authorization for Electronic Transmission of School District Preschool Data

The Annual District Signature Authorization for Electronic Transmission of School District Preschool Data memo and Sample Authorization Letter are now available through the STAC webpage, under Preschool Correspondence:

  • Annual District Signature Authorization

For questions on this notice, please email Nicholas.Thayer@nysed.gov.


03-24-2023

STAC NOTICE: 10% County Chargeback – §4408 of Education Law (2021-22 school year and prior)

The§4408 Summer Chargeback Summary (EFH-415) and the school year specific Verified County Chargeback for Summer Services (EFH-400) reports associated with student records as of March 2023 are now available in your county's outbasket though the SED File Transfer Manager (FTM).

Please refer to the Verified County Chargeback March (2023) - Section 4408 of Education Law memo located on the STAC webpage under Preschool Correspondence.

For questions on this notice, please email Nicholas.Thayer@nysed.gov. or Robert.Wojtkiewicz@nysed.gov.


03-24-2023

STAC NOTICE: Preschool Payments

The Division of the Budget (DOB) has approved the following Preschool payment(s):

  • 2020/2021 AVL #08 §4410 Programs & Services
  • 2021/2022 AVL #04 §4410 Programs & Services*
  • 2019/2020 AVL #11 §4410 Evaluations
  • 2021/2022 AVL #04 §4410 Evaluations

*Payments not previously dispersed.

For questions on this notice, please email OMSSTAC@nysed.gov.


03-23-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2022-23 §4410 Programs and Services AVL #01

Note: 2022-23 AVL #01 is for claims to expenses paid for §4410 Preschool Programs & Services provided through February 28, 2023 only.

Each AVL listed is due back to STAC by April 21, 2023.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Programs and Services AVL 2223 #01
CCCC_2223_AVL_20230322.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


03-23-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 7 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 03/21/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


03-15-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2020-21 §4410 Preschool Evaluations AVL #08

Each AVL listed is due back to STAC by April 07, 2023.

Informational memo is available:(PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 2021 #08
CCCC_2021_EVAL-AVL_20230313.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


03-13-2023

Additional Reminder: 2021-22 County Administrative Cost Claiming

A review of the 2021-22 County Administrative Cost Claiming submitted through entry into the STAC Online (EFRT) System shows that many counties have yet to submit costs. These costs were due to STAC by March 10, 2023. Counties are advised to login to EFRT and confirm that their costs have been entered on the DCADM screen and that an electronic signature certifying those costs was submitted. For counties that have not submitted 2021-22 County Admin Costs to date, the due date has been extended until Friday, March 24, 2023; however immediate attention is preferred

The following information was previously provided to counties:
2021-22 County Administrative Cost Claiming is now posted to the Preschool Correspondence page of the STAC webpage:


03-06-2023

STAC NOTICE: New School Age Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has processed 19 Approved Payment Reports (APRs) that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.

The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following issue dates: 02/08/23, 02/13/23, 02/14/23, 03/02/23, and 03/06/23.

For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:

  • Using DQPAY to Look Up APR Information and Export to SED FTM: (HTML) ( PDF)

Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.

A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.


03-06-2023

Gold Star - Online Verification Status Report

(Data Updated March 6, 2023 -- Next Update to be Posted April 3, 2023)


03-03-2023

2023-24 Reapplication Reminder

The 2023-24 reapplications will be available to the field by early April 2023. In order for districts to fully utilize this reapplication process, the STAC/Medicaid Unit encourages districts to review all 2022-23 service approvals currently on the STAC online system. If necessary, school districts should add any outstanding 2022-23 service approvals no later than March 24, 2023.

For placements at §4201 State-supported schools, districts must use the DRSSY reapplication screen to add missing 10-month 2021-22 approvals. If the §4201 approval is not available for reapplication from the DRSSY screen, please notify Stephen Chodkowski (Stephen.Chodkowski@nysed.gov) of the STAC/Medicaid Unit.


03-02-2023

Verification Now Open: 2021-22 10-Month High Cost Public “Other District” & BOCES Placements

Verification is now open for 2021-22 ten-month High Cost Public “Other District” and BOCES placements on the DVPUB online verification screen.

2021-22 DVPUB Online Verification Process Overview:

  • In-District: In-district claims opened for verification on September 2, 2022.
    Complete the DCPUB High Cost Worksheet to calculate the annualized cost and to provide cost breakdowns for any claims flagged as “DCPUB Required” or selected by SED for review.
  • BOCES: BOCES claims open for verification on March 2, 2023.
    Complete the DCPUB High Cost Worksheet for any BOCES claim records where the claimed cost exceeds the cost listed on the BOCES Year-End Final Cost Report.
    Check the 2021-22 BOCES Year-End Report table linked below to confirm that the report being used for verification matches the exact title and Calculation Date listed.
  • Other District: “Other District” claims open for verification on March 2, 2023.
    Complete the DCPOD High Cost Worksheet to provide cost breakdowns for all claims that exceed the district threshold.

In-district, other district, and BOCES claims must all be verified on the DVPUB screen to be eligible for reimbursement. To receive current year funding, verification for all In-District, Other District, and BOCES placements must be completed by June 30, 2023.

See links below to memo and additional information:


03-02-2023

Webinar Open for Registration

Requesting reimbursement for child-specific aides, nurses, and interpreters
This training, provided by the STAC/Medicaid Unit of the NYS Education Department, will explain the application and reimbursement process for various child specific aides, nurses, and interpreters. Topics include: preschool and school age request forms, situations where child specific support personnel can be claimed without form submission, calculating Aide Percentages, and impacts of the COVID-19 pandemic to aide claiming and reimbursement.

Date and time: Wednesday, March 8 2023 10:00 AM
Eastern Standard Time (New York, GMT-05:00)
Duration: 1 hour
To Register: Please click here to register

Participants who require a reasonable accommodation must submit a reasonable accommodation request form to the Office of Diversity at OHRMRA@nysed.gov


03-02-2023

STAC NOTICE: New Incarcerated Youth Output Reports and Approved Payment Reports Posted to the SED File Transfer Manager

The NYSED STAC and Medicaid Unit has placed the Incarcerated Youth Output Reports and Approved Payment Reports for 2021-22 PAY #03 and 2022-23 PAY #01 in the facility district folders on the SED File Transfer Manager (FTM).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, please email Andrew.Kitzrow@nysed.gov.


02-28-2023

STAC NOTICE: Preschool Payments

The Division of the Budget (DOB) has approved the following Preschool payment(s):

  • 2014/2015    AVL #21   §4410 Programs & Services
  • 2015/2016    AVL #20   §4410 Programs & Services
  • 2016/2017    AVL #18   §4410 Programs & Services
  • 2017/2018    AVL #16   §4410 Programs & Services
  • 2018/2019    AVL #14   §4410 Programs & Services
  • 2019/2020    AVL #10   §4410 Programs & Services
  • 2019/2020    AVL #11   §4410 Programs & Services
  • 2020/2021    AVL #07   §4410 Programs & Services
  • 2021/2022    AVL #04   §4410 Programs & Services
  • 2019/2020    AVL #10   §4410 Evaluations
  • 2020/2021    AVL #07   §4410 Evaluations
  • 2021/2022    AVL #03   §4410 Evaluations
  • 2019/2020    PAY #05   §4410 CPSE Administration
  • 2019/2020    PAY #06   §4410 CPSE Administration
  • 2020/2021    PAY #01   §4410 CPSE Administration
  • 2020/2021    PAY #02   §4410 CPSE Administration

For questions on this notice, please email OMSSTAC@nysed.gov.


02-27-2023

STAC NOTICE: Children’s Residential Project (CRP) 10-Month Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has processed 2 Approved Payment Reports that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.

The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following issue dates: 2/10/23.

For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:

  • Using DQPAY to Look Up APR Information and Export to SED FTM: (HTML) ( PDF)

Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.

Children’s Residential Project (CRP) payment(s) memorandum: (HTML) (PDF)

Districts that do not have any current enrollment year CRP placements (2021-22) and have education rate adjustments for prior enrollment years (2019-20 & 2020-21) and received a February 2023 payment will receive a paper APR for 2019-20 enrollment year adjustments via mail. APRs for 2021-22 and 2020-21 enrollment years are available through the DQPAY screen on the STAC Online (EFRT) System.

Districts that do not have any current enrollment year CRP placements (2021-22) AND have rate adjustments showing an overpayment for a prior enrollment year will receive a separate mailing advising how the funds will be recovered.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


02-16-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 2/16/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


02-15-2023

STAC NOTICE: 2021-22 Online Verification for 10-Month Nonresident Homeless Students Now Available

Online verification of 2021-22 DSHOM reimbursement approvals is available via the DVHOM screen on the STAC Online (EFRT) System. To be included in the upcoming payment, school districts should seek to have all 2021-22 claims entered and verified by no later than March 10, 2023. If your district is not ready to verify at this time, the next payment opportunity will come after the final verification deadline of June 30, 2023.

School districts can review the Goldstar Report to inspect their 2021-22 verification progress.

For questions on this notice, please email OMSSTAC@nysed.gov.


02-15-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2019-20 §4410 Preschool Evaluations AVL #11
  • 2021-22 §4410 Preschool Evaluations AVL #04
  • 2020-21 §4410 Programs & Services AVL #08

Each AVL listed is due back to STAC by March 17, 2023.

Informational memo is available: (PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Evaluations AVL 1920 #11
CCCC_1920_EVAL-AVL_20230214.txt

§4410 Preschool Evaluations AVL 2122 #04
CCCC_2122_EVAL-AVL_20230214.txt

§4410 Programs & Services AVL 2021 #08
CCCC_2021_AVL_20230214.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


02-14-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 6 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 2/14/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


02-09-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 17 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 2/9/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


02-02-2023

Gold Star - Online Verification Status Report

(Data Updated February 1, 2023 -- Next Update to be Posted March 3, 2023)


02-02-2023
2021-22 County Administrative Cost Claiming

The following information regarding 2021-22 County Administrative Cost Claiming is now posted to the Preschool Correspondence page of the STAC webpage:

  • 2021-22 County Administrative Costs

Questions regarding this process should be sent via email to Robert Wojtkiewicz (Robert.Wojtkiewicz@nysed.gov) or Nicholas Thayer (Nicholas.Thayer@nysed.gov).


02-01-2023

STAC NOTICE: §4410 Preschool AVL Schedule

The §4410 Preschool AVL Schedule for the period beginning April 2023 through March 2024 is now available under Preschool AVL on the STAC Unit webpage.

For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


01-17-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 1/17/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


01-11-2023

STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming

The following §4410 Preschool AVL(s) are now available for claiming:

  • 2019-20 §4410 Preschool Programs & Services AVL #11
  • 2021-22 §4410 Preschool Programs & Services AVL #04

Each AVL listed is due back to STAC by February 10, 2023.

Informational memo is available: (PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Programs & Services AVL 1920 #11
CCCC_1920_AVL_20230110.txt

§4410 Preschool Programs & Services AVL 2122 #04
CCCC_2122_AVL_20230110.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


01-10-2023

STAC NOTICE: New Incarcerated Youth Output Reports and Approved Payment Reports Posted to the SED File Transfer Manager

The NYSED STAC and Medicaid Unit has placed the Incarcerated Youth Output Report and Approved Payment Report for 2021-22 PAY #02 in the facility district folders on the SED File Transfer Manager (FTM)

This Incarcerated Youth payment covered the time period from 07/01/2021 - 03/31/2022. The Output Report was uploaded on 01/09/2023 and the Approved Payment Report was uploaded on 01/10/2023.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, please email Andrew.Kitzrow@nysed.gov.


01-06-2023

STAC NOTICE: §4410 Preschool Closed-Year AVL(s) Available for Claiming

The following §4410 Preschool Closed-Year AVL(s) are now available for claiming:

  • 2014-15 §4410 Preschool Programs & Services AVL #21
  • 2015-16 §4410 Preschool Programs & Services AVL #20
  • 2016-17 §4410 Preschool Programs & Services AVL #18
  • 2017-18 §4410 Preschool Programs & Services AVL #16
  • 2018-19 §4410 Preschool Programs & Services AVL #14

Note: Not every County will receive an AVL for each school year listed.

Each AVL listed is due back to STAC by February 3, 2023.

Informational memo is available: (PDF)(HTML)


For Online Verification:

For FTP Verification:

§4410 Preschool Programs & Services AVL 1415 #21
CCCC_1415_AVL_20230105.txt

§4410 Preschool Programs & Services AVL 1516 #20
CCCC_1516_AVL_20230105.txt

§4410 Preschool Programs & Services AVL 1617 #18
CCCC_1617_AVL_20230105.txt

§4410 Preschool Programs & Services AVL 1718 #16
CCCC_1718_AVL_20230105.txt

§4410 Preschool Programs & Services AVL 1819 #14
CCCC_1819_AVL_20230105.txt

*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


01-04-2023

STAC Online Verification Deadlines for the 2022/2023 State Fiscal Year

To be included in the February round of Approved Payment Reports, which will be paid prior to the end of March 2023, please verify the education/maintenance and/or transportation for the school years and placement types listed in the table linked below:

These represent the last claiming opportunities for the 2022/2023 state fiscal year, which concludes March 31, 2023.


01-04-2022

Close Out of 2019-20 Preschool Claims per the Statute of Limitations

The Statute of Limitations (HTML) (PDF) memo is now available to view on the STAC webpage under the Preschool Policy section.

For questions on this notice, please email OMSSTAC@nysed.gov.


01-03-2023

STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)

The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).

The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 1/3/23.

Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.

Payments will be distributed when funding becomes available.

More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.


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Last Updated: July 11, 2024