Welcome to the STAC Unit (System to Track and Account for Children)
The STAC Unit (System to Track and Account for Children), within the NYS Education Department's STAC and Medicaid Unit, is responsible for processing requests for Commissioner's approval for reimbursement. This includes reimbursement approval for the costs of providing services to preschool and school-age students placed in special education programs. It also includes reimbursement approval for students who have been determined to be homeless or runaway youth and for education services provided to incarcerated youth.
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Gold Star - Online Verification Status Report
(Data Updated October 2, 2023 -- Next Update to be Posted November 1, 2023)
Webinar Open for Registration
Preschool STAC Processing - Introduction
The NYS Education Department, STAC & Medicaid Unit has scheduled a webinar designed as an Introduction to Preschool STAC Processing for counties. This training highlights the STAC process for preschool records along with updates on the various reports that are made available too. It is recommended for all county personnel responsible for entering, amending, and/or verifying their county’s preschool claims. County responsibility for protecting Personally Identifiable Information (PII) of students will also be discussed.
| Date and time: | Wednesday, October 11 2023 10:00 AM Eastern Standard Time (New York, GMT-05:00) |
|---|---|
| Duration: | 1 hour 30 minutes |
| To Register: | Please click here to register |
Participants who require a reasonable accommodation must submit a reasonable accommodation request form to the Office of Diversity at OHRMRA@nysed.gov
Seats Still Available - Downstate Fall 2023 STAC Workshop!
Nassau BOCES still has seats available for all four in-person sessions at the downstate Fall 2023 STAC Workshop. The STAC/Medicaid Unit will be presenting at the Robert E. Lupinskie Technology Center, 1 Merrick Avenue in Westbury, NY on Wednesday October 4 and Thursday October 5. These trainings are a great opportunity to speak with STAC/Medicaid Unit staff face to face.
Those interested must register for the sessions they want to attend. Please see our 09-11-2023 update to view more information on each session including links to register. If you do not have a Professional Growth (MLP) account, email Maureen Pretter @ mpretter@nasboces.org to register.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 18 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 09/26/2023.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
2021-22 CPSE Administrative Cost Claiming
The following information regarding 2021-22 CPSE Administrative Cost Claiming is now posted to the Preschool Correspondence page of the STAC webpage:
- 2021-22 CPSE Administrative Cost
Questions regarding this process should be sent via email to Robert Wojtkiewicz (Robert.Wojtkiewicz@nysed.gov) or Nicholas Thayer (Nicholas.Thayer@nysed.gov).
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2021-22 §4410 Preschool Evaluatations AVL #06
- 2022-23 §4410 Programs & Services AVL #03
Each AVL listed is due back to STAC by October 13, 2023.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations AVL 2122 #06
CCCC_2122_AVL_20230912.txt
§4410 Programs & Services AVL 2223 #03
CCCC_2223_AVL_20230912.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Downstate In-Person Training Opportunity: Fall 2023 STAC Workshop
We are offering two different sessions on different aspects of STAC school age processing. The first is a general overview designed for new users. The second session offers information regarding the verification process and payments for school business officials and more experienced users.
On the first day, the general overview will be presented first, followed by the more advanced presentation for school business officials and experienced users. On the second day, the order of the two presentations will be reversed. The content will be the same on both days. If you are attending a presentation on Day 1, you do not need to attend that presentation on Day 2.
Please click the link for the session to register. If you do not have a Professional Growth (MLP) account, email Maureen Pretter @ mpretter@nasboces.org to register.
Session 1 - Introduction to School Age STAC Processing
Presented in coordination with Nassau BOCES: This first session
will provide an introduction to the STAC online (EFRT) system. The following personnel are
encouraged to attend: New users, existing users who haven't used EFRT in a while, any
users who wish to enhance their understanding of the STAC Online (EFRT) System.
| Day 1: | Wednesday, October 4, 2023 09:00 AM - 11:00 AM (Sign-in begins at 08:30 AM) |
|---|---|
| Day 2: | Thursday, October 5, 2023 01:00 PM - 03:00 PM (Sign-in begins at 12:30 PM) |
| Duration: | 2 hours |
Session 2 - STAC Verification and Payments for School Business Officials
Presented in coordination with Nassau BOCES: This second session will focus on verification claims within the STAC Online (EFRT) System in order to receive reimbursement, as well as more advanced payment topics. The following Personnel are encouraged to attend: District Business Officials, Assistant Superintendents for Business, Directors of Special Education/PPS and STAC Coordinators and other staff using STAC's EFRT Online Screens to claim School Age STAC reimbursement.
| Day 1: | Wednesday, October 4, 2023 01:00 PM - 03:00 PM (Sign-in begins at 12:30 PM) |
|---|---|
| Day 2: | Thursday, October 5, 2023 09:00 AM - 11:00 AM (Sign-in begins at 08:30 AM) |
| Duration: | 2 hours |
Gold Star - Online Verification Status Report
(Data Updated September 6, 2023 -- Next Update to be Posted October 2, 2023)
Online Verification for 2022-23 ten-month High Cost Public In-District placements
The online cost worksheet screen (DCPUB) and online verification screen (DVPUB) are now open for verification for all 2022-23 ten-month High Cost Public In-District placements.
- In-District Claims: Verify Starting September 6, 2023
- Other District Claims: Verify Starting late 2023 or early 2024
- BOCES Claims: Verify Starting 2024
See links below to memo and additional DCPUB/DVPUB information:
- 2022-23 DVPUB In-District Memo (HTML) (PDF)
- DCPUB-Quick Reference Guide (HTML) (PDF)
- DVPUB-Online Instruction Guide (HTML) (PDF)
STAC NOTICE: Preschool Payments
The Division of the Budget (DOB) approved disbursement of the following Preschool payment(s):
- 2021/2022 AVL #06 §4410 Programs & Services
- 2020/2021 AVL #09 §4410 Evaluations
- 2022/2023 AVL #02 §4410 Evaluations
For questions on this notice, please email OMSSTAC@nysed.gov.
2021/22 Private and High Cost Public STAC Approval Student Detail Used to Calculate 2022/23 PUB and PRI Output Reports Available on the SED File Transfer Manager
On August 29, the STAC/Medicaid Unit made 2021/22 student enrollment backup listings (which match against districts' 2022/23 PUB and PRI State Aid Output Reports) exclusively available on the SED File Transfer Manager (FTM). These reports list the 2021/22 enrollment year verified STAC approvals used to generate the 2022/23 PRI Line 13 Private Excess Cost Aid and 2022/23 PUB Line 8 High Cost Apportionment Aid.
The public student enrollment backup listing PDF filename begins with “EFH277_2223_PUB”, while the private student enrollment backup listing PDF filename begins with “EFH277_2223_PRV”.
See links below for more information:
- EFH277 Student Listings for 2122 Verified Approvals Memo (HTML) (PDF)
- Authorization Form for Access to the SED File Transfer Manager (PDF)
STAC NOTICE: New School Age Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has processed 20 Approved Payment Reports (APRs) that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.
The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following dates 08/08/23, 08/14/23, and 08/15/23.
For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:
Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certification posted to the State Aid View Distric Data page.
Payments will be distributed when funding becomes available.
A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool Closed-Year AVL(s) Available for Claiming
The following §4410 Preschool Closed-Year AVL(s) are now available for claiming:
- 2014-15 §4410 Programs & Services AVL #22
- 2015-16 §4410 Programs & Services AVL #21
- 2016-17 §4410 Programs & Services AVL #19
- 2017-18 §4410 Programs & Services AVL #17
- 2018-19 §4410 Programs & Services AVL #15
- 2019-20 §4410 Programs & Services AVL #13
Note: Not every County will receive an AVL for each school year listed.
Each AVL listed is due back to STAC by September 22, 2023.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Programs & Services AVL 1415 #22
CCCC_1415_AVL_20230823.txt
§4410 Preschool Programs & Services AVL 1516 #21
CCCC_1516_AVL_20230823.txt
§4410 Preschool Programs & Services AVL 1617 #19
CCCC_1617_AVL_20230823.txt
§4410 Preschool Programs & Services AVL 1718 #17
CCCC_1718_AVL_20230823.txt
§4410 Preschool Programs & Services AVL 1819 #15
CCCC_1819_AVL_20230823.txt
§4410 Preschool Programs & Services AVL 1920 #13
CCCC_1920_AVL_20230823.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 7 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 08/17/2023.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: Preschool Payments
The Division of the Budget (DOB) has approved disbursement of the following Preschool payment(s):
- 2019/2020 AVL #12 §4410 Programs & Services
- 2020/2021 AVL #09 §4410 Programs & Services
- 2021/2022 AVL #05 §4410 Programs & Services
- 2022/2023 AVL #01 §4410 Programs & Services
- 2022/2023 AVL #02 §4410 Programs & Services
- 2019/2020 AVL #12 §4410 Evaluations
- 2020/2021 AVL #08 §4410 Evaluations
- 2021/2022 AVL #05 §4410 Evaluations
- 2022/2023 AVL #01 §4410 Evaluations
- 2021/2022 PAY #01 §4410 County Administration
- 2019/2020 PAY #07 §4410 CPSE Administration
- 2019/2020 PAY #08 §4410 CPSE Administration
- 2020/2021 PAY #03 §4410 CPSE Administration
- 2020/2021 PAY #04 §4410 CPSE Administration
For questions on this notice, please email OMSSTAC@nysed.gov.
Gold Star - Online Verification Status Report
(Data Updated August 1, 2023 -- Next Update to be Posted September 1, 2023)
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 9 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 07/17/23 and 07/18/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 07/12/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2020-21 §4410 Preschool Evaluations AVL #09
- 2022-23 §4410 Preschool Evaluations AVL #02
- 2021-22 §4410 Programs and Services AVL #06
Note: 2022-23 AVL #02 is for claims to expenses paid for § 4410 Preschool Evaluations provided through May 31, 2023 only.
Each AVL listed is due back to STAC by August 11, 2023.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations AVL 2021 #09
CCCC_2021_AVL_20230710.txt
§4410 Preschool Evaluations AVL 2223 #02
CCCC_2223_AVL_20230710.txt
§4410 Programs & Services AVL 2122 #06
CCCC_2122_AVL_20230710.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Gold Star - Online Verification Status Report
(Data Updated July 3, 2023 -- Next Update to be Posted August 1, 2023)
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 07/06/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Final Reminder: June 30 2023 STAC Deadlines
This is the final reminder and last chance to complete all verifications for the school years and placement types listed in the memo below:
EFRT will close for verifications Friday at 7:00 PM EDT. No extensions of these deadlines will be granted.
Additional Reminder: Submission of 2019-20 School Year AVL(s)
This is a reminder that the following Preschool AVL(s) are due back to STAC, this coming Friday, June 30, 2023:
- 2019-20 §4410 Preschool Evaluations AVL #12**
- 2019-20 §4410 Programs and Services AVL #12**
**Due to the Statute of Limitations, these 2019-20 AVLs cannot be accepted after June 30, 2023.
June 30, 2023 Verification Deadline for 2021-22 10-Month Public Excess Cost and Private Excess Cost
In order to receive current year aid (based on prior year enrollment and education costs), please utilize the DVPUB and DVPRV screens and the Gold Star report to confirm that all 2021-22 10-Month High Cost Public and Private Excess Cost approvals have been verified by June 30, 2023.
June 30, 2023 Verification Deadline for 2020-21 10-Month Public Excess Cost and Private Excess Cost
The 2020-21 10-Month Public Excess Cost and Private Excess Cost claiming period closes on June 30, 2023. In order to receive prior year aid, please utilize the DVPUB and DVPRV screens and the Gold Star report to confirm that all 10-Month High Cost Public and Private Excess Cost approvals have been verified by June 30, 2023.
To assist districts in confirming their verification status, the following reports have been generated:
- Comparison of 2021 & 2122 School Age
10-month Public Excess Cost STAC Approvals by School District
Updated: June 22, 2023 - Comparison of 2021 & 2122 School Age
10-month Private Excess Cost STAC Approvals by School District
Updated: June 22, 2023
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 06/12/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2020-21 §4410 Programs and Services AVL #09
- 2022-23 §4410 Programs and Services AVL #02
Note: 2022-23 AVL #02 is for claims to expenses paid for § 4410 Preschool Programs & Services provided through May 31, 2023 only.
Each AVL listed is due back to STAC by July 14, 2023.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Programs & Services AVL 2021 #09
CCCC_2021_AVL_20230612.txt
§4410 Programs & Services AVL 2223 #02
CCCC_2223_AVL_20230612.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Gold Star - Online Verification Status Report
(Data Updated June 1, 2023 -- Next Update to be Posted July 3, 2023)
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 3 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 5/23/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 6 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 05/18/23 and 04/17/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Upcoming June 2023 STAC Deadlines
Below are links to the memorandum regarding upcoming June 2023 STAC Deadlines.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2019-20 §4410 Preschool Evaluations AVL #12**
- 2019-20 §4410 Programs and Services AVL #12**
**Due to the Statute of Limitations, these 2019-20 AVLs cannot be accepted after June 30, 2023.
Note: These are the final claiming opportunities for the 2019-20 school year; only tuition rate change AVLs will be created in the future.
Each AVL listed is due back to STAC by June 30, 2023.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations AVL 1920 #12
CCCC_1920_EVAL-AVL_20230516.txt
§4410 Programs & Services AVL 1920 #12
CCCC_1920_AVL_20230516.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Reminder of the Proper Procedure for Requesting Additions to Drop-Down Menus
When submitting forms to request additions to drop-down menus, school districts and counties should first look up the provider on the DQPRG screen within the STAC Online (EFRT) System to ensure that they are requesting the correct SED Code for the school year in question. SED Codes for providers can change over time, and only the active SED Code will have programs listed on the DQPRG screen.
In order for the STAC/Medicaid Unit to process the request, the form must include the correct SED Code for the school district/county requesting the drop-down addition AND the correct SED Code for the agency that is to be added to the drop-down.
The form to request additions to drop-down menus should not be utilized when seeking approval for additional programs. Please contact the Office of Special Education by emailing SPECED@nysed.gov with program approval questions.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2021-22 §4410 Preschool Evaluations AVL #05
Each AVL listed is due back to STAC by June 9, 2023.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations AVL 2122 #05
CCCC_2122_EVAL-AVL_20230508.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Gold Star - Online Verification Status Report
(Data Updated May 1, 2023 -- Next Update to be Posted June 1, 2023)
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 3 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 5/01/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2022-23 §4410 Preschool Evaluations AVL #01
- 2021-22 §4410 Programs and Services AVL #05
Note: 2022-23 AVL #01 is for claims to expenses paid for §4410 Preschool Evaluations provided through February 28, 2023 only.
Each AVL listed is due back to STAC by May 12, 2023.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations AVL 2223 #01
CCCC_2223_EVAL-AVL_20230413.txt
§4410 Programs and Services AVL 2122 #05
CCCC_2122_AVL_20230413.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: Reports for 2021-22 County Administrative Cost Claiming
The Reports for 2021-22 County Administrative Costs Claiming memo and associated Guidebook are available through the STAC webpage, under Preschool Correspondence. Detailed information about each of the various reports now accessible to the counties through the SED File Transfer Manager (FTM) begins on page 7 of the Guidebook.
- 2021-22 County Administrative Costs
- Claiming Memo (HTML) (PDF)
- Reports Memo (HTML) (PDF)
- User Guide
For questions on this notice, please email Nicholas.Thayer@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 4 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 4/13/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Gold Star - Online Verification Status Report
(Data Updated April 3, 2023 -- Next Update to be Posted May 1, 2023)
Webinar Open for Registration
Preschool STAC Processing - Introduction
The NYS Education Department, STAC & Medicaid Unit has scheduled a webinar designed as an Introduction to Preschool STAC Processing for counties. This training highlights the STAC process for preschool records along with updates on the various reports that are made available too. It is recommended for all county personnel responsible for entering, amending, and/or verifying their county’s preschool claims. County responsibility for protecting Personally Identifiable Information (PII) of students will also be discussed.
| Date and time: | Wednesday, May 10 2023 10:00 AM Eastern Standard Time (New York, GMT-05:00) |
|---|---|
| Duration: | 2 hours |
| To Register: | Please click here to register |
Participants who require a reasonable accommodation must submit a reasonable accommodation request form to the Office of Diversity at OHRMRA@nysed.gov
2023/24 REAPPLICATIONS
The following 2023/24 Reapplications are now available on the STAC Online (EFRT) System:
- 2-Month Summer Reapplications: DRSUM screen
- 2-Month Summer Chapter Reapplications: DRCSM screen
- 10-Month Public Reapplications: DRPUB screen
- 10-Month Private Reapplications: DRPRV screen
- 10-Month Chapter Reapplications: DRCHP screen
- 10-Month §4201 Reapplications: DRSSY screen
Reapp Memo (HTML) (PDF) and Reapplication Guides
STAC NOTICE: Annual Submission of County Related Service Rates
The Annual Submission of County Related Service Rates memo and accompanied form are now available through the STAC webpage, under Preschool Correspondence:
For questions on this notice, please email Nicholas.Thayer@nysed.gov.
2023-24 Program Dates
Special education providers, school districts (including special act districts), and BOCES providers should use their assigned STAC Usercodes to access their program information online and, if necessary, correct their 2023-24 program dates by June 15, 2023.
Below are links to the memorandum and instruction guide regarding the 2023-24 Program Service Dates.
If you have questions regarding STAC program date changes, contact the STAC/Medicaid Unit by e-mail at OMSSTAC@nysed.gov. Contact the SED Office of Special Education at SPECED@nysed.gov if you have programmatic questions.
STAC NOTICE: Annual District Signature Authorization for Electronic Transmission of School District Preschool Data
The Annual District Signature Authorization for Electronic Transmission of School District Preschool Data memo and Sample Authorization Letter are now available through the STAC webpage, under Preschool Correspondence:
For questions on this notice, please email Nicholas.Thayer@nysed.gov.
STAC NOTICE: 10% County Chargeback – §4408 of Education Law (2021-22 school year and prior)
The§4408 Summer Chargeback Summary (EFH-415) and the school year specific Verified County Chargeback for Summer Services (EFH-400) reports associated with student records as of March 2023 are now available in your county's outbasket though the SED File Transfer Manager (FTM).
Please refer to the Verified County Chargeback March (2023) - Section 4408 of Education Law memo located on the STAC webpage under Preschool Correspondence.
For questions on this notice, please email Nicholas.Thayer@nysed.gov. or Robert.Wojtkiewicz@nysed.gov.
STAC NOTICE: Preschool Payments
The Division of the Budget (DOB) has approved the following Preschool payment(s):
- 2020/2021 AVL #08 §4410 Programs & Services
- 2021/2022 AVL #04 §4410 Programs & Services*
- 2019/2020 AVL #11 §4410 Evaluations
- 2021/2022 AVL #04 §4410 Evaluations
*Payments not previously dispersed.
For questions on this notice, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2022-23 §4410 Programs and Services AVL #01
Note: 2022-23 AVL #01 is for claims to expenses paid for §4410 Preschool Programs & Services provided through February 28, 2023 only.
Each AVL listed is due back to STAC by April 21, 2023.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Programs and Services AVL 2223 #01
CCCC_2223_AVL_20230322.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 7 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 03/21/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2020-21 §4410 Preschool Evaluations AVL #08
Each AVL listed is due back to STAC by April 07, 2023.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations AVL 2021 #08
CCCC_2021_EVAL-AVL_20230313.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Additional Reminder: 2021-22 County Administrative Cost Claiming
A review of the 2021-22 County Administrative Cost Claiming submitted through entry into the STAC Online (EFRT) System shows that many counties have yet to submit costs. These costs were due to STAC by March 10, 2023. Counties are advised to login to EFRT and confirm that their costs have been entered on the DCADM screen and that an electronic signature certifying those costs was submitted. For counties that have not submitted 2021-22 County Admin Costs to date, the due date has been extended until Friday, March 24, 2023; however immediate attention is preferred
The following information was previously provided to counties:
2021-22 County Administrative Cost Claiming is now posted to the Preschool Correspondence page of the STAC webpage:
- Claiming Memo (HTML) (PDF)
- Guide Book
STAC NOTICE: New School Age Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has processed 19 Approved Payment Reports (APRs) that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.
The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following issue dates: 02/08/23, 02/13/23, 02/14/23, 03/02/23, and 03/06/23.
For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:
Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.
Gold Star - Online Verification Status Report
(Data Updated March 6, 2023 -- Next Update to be Posted April 3, 2023)
2023-24 Reapplication Reminder
The 2023-24 reapplications will be available to the field by early April 2023. In order for districts to fully utilize this reapplication process, the STAC/Medicaid Unit encourages districts to review all 2022-23 service approvals currently on the STAC online system. If necessary, school districts should add any outstanding 2022-23 service approvals no later than March 24, 2023.
For placements at §4201 State-supported schools, districts must use the DRSSY reapplication screen to add missing 10-month 2021-22 approvals. If the §4201 approval is not available for reapplication from the DRSSY screen, please notify Stephen Chodkowski (Stephen.Chodkowski@nysed.gov) of the STAC/Medicaid Unit.
Verification Now Open: 2021-22 10-Month High Cost Public “Other District” & BOCES Placements
Verification is now open for 2021-22 ten-month High Cost Public “Other District” and BOCES placements on the DVPUB online verification screen.
2021-22 DVPUB Online Verification Process Overview:
- In-District: In-district claims opened for verification on September 2, 2022.
Complete the DCPUB High Cost Worksheet to calculate the annualized cost and to provide cost breakdowns for any claims flagged as “DCPUB Required” or selected by SED for review. - BOCES: BOCES claims open for verification on March 2, 2023.
Complete the DCPUB High Cost Worksheet for any BOCES claim records where the claimed cost exceeds the cost listed on the BOCES Year-End Final Cost Report.
Check the 2021-22 BOCES Year-End Report table linked below to confirm that the report being used for verification matches the exact title and Calculation Date listed. - Other District: “Other District” claims open for verification on March 2, 2023.
Complete the DCPOD High Cost Worksheet to provide cost breakdowns for all claims that exceed the district threshold.
In-district, other district, and BOCES claims must all be verified on the DVPUB screen to be eligible for reimbursement. To receive current year funding, verification for all In-District, Other District, and BOCES placements must be completed by June 30, 2023.
See links below to memo and additional information:
- 2021-22 DVPUB BOCES/“Other District” Field Memo (HTML) (PDF)
- Allowable and Non-Allowable Costs for Public High Cost Placements
- DCPUB-Quick Reference Guide (HTML) (PDF)
- DCPOD-Quick Reference Guide (HTML) (PDF)
- DVPUB-Online Instruction Guide (HTML) (PDF)
- 2021-22 BOCES Year-End Report Table Revised: April 12, 2023
Webinar Open for Registration
Requesting reimbursement for child-specific aides, nurses, and interpreters
This training, provided by the STAC/Medicaid Unit of the NYS Education Department, will explain the application and reimbursement process for various child specific aides, nurses, and interpreters. Topics include: preschool and school age request forms, situations where child specific support personnel can be claimed without form submission, calculating Aide Percentages, and impacts of the COVID-19 pandemic to aide claiming and reimbursement.
| Date and time: | Wednesday, March 8 2023 10:00 AM Eastern Standard Time (New York, GMT-05:00) |
|---|---|
| Duration: | 1 hour |
| To Register: | Please click here to register |
Participants who require a reasonable accommodation must submit a reasonable accommodation request form to the Office of Diversity at OHRMRA@nysed.gov
STAC NOTICE: New Incarcerated Youth Output Reports and Approved Payment Reports Posted to the SED File Transfer Manager
The NYSED STAC and Medicaid Unit has placed the Incarcerated Youth Output Reports and Approved Payment Reports for 2021-22 PAY #03 and 2022-23 PAY #01 in the facility district folders on the SED File Transfer Manager (FTM).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, please email Andrew.Kitzrow@nysed.gov.
STAC NOTICE: Preschool Payments
The Division of the Budget (DOB) has approved the following Preschool payment(s):
- 2014/2015 AVL #21 §4410 Programs & Services
- 2015/2016 AVL #20 §4410 Programs & Services
- 2016/2017 AVL #18 §4410 Programs & Services
- 2017/2018 AVL #16 §4410 Programs & Services
- 2018/2019 AVL #14 §4410 Programs & Services
- 2019/2020 AVL #10 §4410 Programs & Services
- 2019/2020 AVL #11 §4410 Programs & Services
- 2020/2021 AVL #07 §4410 Programs & Services
- 2021/2022 AVL #04 §4410 Programs & Services
- 2019/2020 AVL #10 §4410 Evaluations
- 2020/2021 AVL #07 §4410 Evaluations
- 2021/2022 AVL #03 §4410 Evaluations
- 2019/2020 PAY #05 §4410 CPSE Administration
- 2019/2020 PAY #06 §4410 CPSE Administration
- 2020/2021 PAY #01 §4410 CPSE Administration
- 2020/2021 PAY #02 §4410 CPSE Administration
For questions on this notice, please email OMSSTAC@nysed.gov.
STAC NOTICE: Children’s Residential Project (CRP) 10-Month Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has processed 2 Approved Payment Reports that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.
The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following issue dates: 2/10/23.
For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:
Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
Children’s Residential Project (CRP) payment(s) memorandum: (HTML) (PDF)
Districts that do not have any current enrollment year CRP placements (2021-22) and have education rate adjustments for prior enrollment years (2019-20 & 2020-21) and received a February 2023 payment will receive a paper APR for 2019-20 enrollment year adjustments via mail. APRs for 2021-22 and 2020-21 enrollment years are available through the DQPAY screen on the STAC Online (EFRT) System.
Districts that do not have any current enrollment year CRP placements (2021-22) AND have rate adjustments showing an overpayment for a prior enrollment year will receive a separate mailing advising how the funds will be recovered.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 2/16/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: 2021-22 Online Verification for 10-Month Nonresident Homeless Students Now Available
Online verification of 2021-22 DSHOM reimbursement approvals is available via the DVHOM screen on the STAC Online (EFRT) System. To be included in the upcoming payment, school districts should seek to have all 2021-22 claims entered and verified by no later than March 10, 2023. If your district is not ready to verify at this time, the next payment opportunity will come after the final verification deadline of June 30, 2023.
School districts can review the Goldstar Report to inspect their 2021-22 verification progress.
For questions on this notice, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2019-20 §4410 Preschool Evaluations AVL #11
- 2021-22 §4410 Preschool Evaluations AVL #04
- 2020-21 §4410 Programs & Services AVL #08
Each AVL listed is due back to STAC by March 17, 2023.
Informational memo is available: (PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations AVL 1920 #11
CCCC_1920_EVAL-AVL_20230214.txt
§4410 Preschool Evaluations AVL 2122 #04
CCCC_2122_EVAL-AVL_20230214.txt
§4410 Programs & Services AVL 2021 #08
CCCC_2021_AVL_20230214.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 6 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 2/14/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 17 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 2/9/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Gold Star - Online Verification Status Report
(Data Updated February 1, 2023 -- Next Update to be Posted March 3, 2023)
The following information regarding 2021-22 County Administrative Cost Claiming is now posted to the Preschool Correspondence page of the STAC webpage:
Questions regarding this process should be sent via email to Robert Wojtkiewicz (Robert.Wojtkiewicz@nysed.gov) or Nicholas Thayer (Nicholas.Thayer@nysed.gov).
STAC NOTICE: §4410 Preschool AVL Schedule
The §4410 Preschool AVL Schedule for the period beginning April 2023 through March 2024 is now available under Preschool AVL on the STAC Unit webpage.
For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 1/17/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2019-20 §4410 Preschool Programs & Services AVL #11
- 2021-22 §4410 Preschool Programs & Services AVL #04
Each AVL listed is due back to STAC by February 10, 2023.
Informational memo is available: (PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Programs & Services AVL 1920 #11
CCCC_1920_AVL_20230110.txt
§4410 Preschool Programs & Services AVL 2122 #04
CCCC_2122_AVL_20230110.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Incarcerated Youth Output Reports and Approved Payment Reports Posted to the SED File Transfer Manager
The NYSED STAC and Medicaid Unit has placed the Incarcerated Youth Output Report and Approved Payment Report for 2021-22 PAY #02 in the facility district folders on the SED File Transfer Manager (FTM)
This Incarcerated Youth payment covered the time period from 07/01/2021 - 03/31/2022. The Output Report was uploaded on 01/09/2023 and the Approved Payment Report was uploaded on 01/10/2023.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, please email Andrew.Kitzrow@nysed.gov.
STAC NOTICE: §4410 Preschool Closed-Year AVL(s) Available for Claiming
The following §4410 Preschool Closed-Year AVL(s) are now available for claiming:
- 2014-15 §4410 Preschool Programs & Services AVL #21
- 2015-16 §4410 Preschool Programs & Services AVL #20
- 2016-17 §4410 Preschool Programs & Services AVL #18
- 2017-18 §4410 Preschool Programs & Services AVL #16
- 2018-19 §4410 Preschool Programs & Services AVL #14
Note: Not every County will receive an AVL for each school year listed.
Each AVL listed is due back to STAC by February 3, 2023.
Informational memo is available: (PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Programs & Services AVL 1415 #21
CCCC_1415_AVL_20230105.txt
§4410 Preschool Programs & Services AVL 1516 #20
CCCC_1516_AVL_20230105.txt
§4410 Preschool Programs & Services AVL 1617 #18
CCCC_1617_AVL_20230105.txt
§4410 Preschool Programs & Services AVL 1718 #16
CCCC_1718_AVL_20230105.txt
§4410 Preschool Programs & Services AVL 1819 #14
CCCC_1819_AVL_20230105.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC Online Verification Deadlines for the 2022/2023 State Fiscal Year
To be included in the February round of Approved Payment Reports, which will be paid prior to the end of March 2023, please verify the education/maintenance and/or transportation for the school years and placement types listed in the table linked below:
These represent the last claiming opportunities for the 2022/2023 state fiscal year, which concludes March 31, 2023.
Close Out of 2019-20 Preschool Claims per the Statute of Limitations
The Statute of Limitations (HTML) (PDF) memo is now available to view on the STAC webpage under the Preschool Policy section.
For questions on this notice, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 1/3/23.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 12/22/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
2021/22 Private and High Cost Public STAC Approval Student Detail Used to Calculate 2022/23 PUB and PRI Output Reports Available on the SED File Transfer Manager
The STAC/Medicaid Unit has made prior year student enrollment backup listings (which match against your current aid year PUB and PRI reports) exclusively available on the SED File Transfer Manager (FTM). These reports list the 2021/22 enrollment year STAC Approvals used to generate the 2022/23 PRI Line 13 Private Excess Cost Aid and 2022/23 PUB Line 8 Public High Cost Apportionment Aid.
See links below for more information:
- EFH277 Student Listings for 2122 Approvals Memo (HTML) (PDF)
- Authorization Form for Access to the SED File Transfer Manager (PDF)
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2020-21 §4410 Preschool Evaluations AVL #07
Each AVL listed is due back to STAC by January 13, 2023.
Informational memo is available: (PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations AVL 2021 #07
CCCC_2021_EVAL-AVL_20221209.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Webinars Open for Registration: Rescheduled 2022/23 STAC Workshop
We are offering three different sessions on different aspects of STAC school age processing. The first two provide a general overview designed for new users. The third session offers information regarding the verification process and payments for school business officials and more experienced users. You can register for any or all of these session offerings.
Participants who require a reasonable accommodation must submit a reasonable accommodation request form to the Office of Diversity at OHRMRA@nysed.gov by December 26, 2022.
Session 1 - Navigating EFRT & Finding a STAC ID
Presented in coordination with Nassau BOCES: This first session will provide an introduction to
the STAC online (EFRT) system. It will also provide a walkthrough on how to identify a
student’s STAC ID and steps that should be taken to avoid creating duplicate STAC IDs. The
following personnel are encouraged to attend: New users, existing users who haven't used EFRT
in a while, any users who wish to enhance their understanding of the STAC Online (EFRT) System.
| Date and time: | Tuesday, January 31 2023 10:30 AM Eastern Standard Time (New York, GMT-05:00) |
|---|---|
| Duration: | 1 hour, 30 minutes |
| To Register: | Please click here to register for Session 1 |
Session 2 - Fundamentals of School Age STAC Processing
Presented in coordination with Nassau BOCES: This second session will provide an introductory overview of the process for claiming school age reimbursement using the STAC online (EFRT) system. The following personnel are encouraged to attend: New school district users, existing school districts users who haven't used EFRT in a while, any users who wish to enhance their understanding of the STAC Online (EFRT) System.
| Date and time: | Tuesday, January 31 2023 12:30 PM Eastern Standard Time (New York, GMT-05:00) |
|---|---|
| Duration: | 1 hour, 30 minutes |
| To Register: | Please click here to register for Session 2 |
Session 3 - STAC Verification and Payments for School Business Officials
Presented in coordination with Nassau BOCES: This third session will focus on the process by which school district verify school age claims within the STAC Online (EFRT) System in order to receive reimbursement, as well as more advanced payment topics. The following personnel are encouraged to attend: District Business Officials, Assistant Superintendents for Business, Directors of Special Education/PPS and STAC Coordinators and other staff using STAC's EFRT Online Screens to claim School Age STAC reimbursement.
| Date and time: | Wednesday, February 1 2022 10:00 AM Eastern Standard Time (New York, GMT-05:00) |
|---|---|
| Duration: | 3 hours, 0 minutes (including Q&A at the end) |
| To Register: | Please click here to register for Session 3 |
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 12/7/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 11/28/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2019-20 §4410 Preschool Evaluations AVL #10
- 2020-21 §4410 Preschool Programs & Services AVL #07
Each AVL listed is due back to STAC by December 16, 2022.
Informational memo is available: (PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations AVL 1920 #10
CCCC_1920_EVAL-AVL_20221116.txt
§4410 Preschool Programs & Services AVL 2021 #07
CCCC_2021_AVL_20221116.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New School Age Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has processed 14 Approved Payment Reports (APRs) that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.
The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following issue dates: 11/03/22, 11/04/22, and 11/07/22.
For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:
Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: Preschool Payments
The Division of the Budget (DOB) has approved the following Preschool payment(s):
- 2015/2016 AVL #19 §4410 Programs & Services
- 2016/2017 AVL #17 §4410 Programs & Services
- 2017/2018 AVL #15 §4410 Programs & Services
- 2018/2019 AVL #12 §4410 Programs & Services
- 2018/2019 AVL #13 §4410 Programs & Services
- 2019/2020 AVL #08 §4410 Programs & Services
- 2019/2020 AVL #09 §4410 Programs & Services
- 2020/2021 AVL #06 §4410 Programs & Services
- 2021/2022 AVL #02 §4410 Programs & Services
- 2021/2022 AVL #03 §4410 Programs & Services
- 2018/2019 AVL #12 §4410 Evaluations
- 2019/2020 AVL #09 §4410 Evaluations
- 2020/2021 AVL #05 §4410 Evaluations
- 2020/2021 AVL #06 §4410 Evaluations
- 2021/2022 AVL #02 §4410 Evaluations
- 2018/2019 PAY #08 §4410 CPSE Administration
- 2019/2020 PAY #04 §4410 CPSE Administration
For questions on this notice, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 10/25/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 10/20/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Health Care Worker Bonus Program Updated FAQ
Please see the memo below regarding the Health Care Worker Bonus Program:
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2021-22 §4410 Preschool Evaluations AVL #03
- 2019-20 §4410 Preschool Programs & Services AVL #10
Each AVL listed is due back to STAC by November 11, 2022.
Informational memo is available: (PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations AVL 2122 #03
CCCC_2122_EVAL-AVL_20221011.txt
§4410 Preschool Programs & Services AVL 1920 #10
CCCC_1920_AVL_20221011.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Health Care Worker Bonus Program – Portal Open for Educational Employer Submission
Eligible educational employers may now submit claims through the New York State Department of Health’s portal for bonus payments to eligible employees. Please see the memo linked below for more information:
TRAINING POSTPONED: Fall 2022 STAC Workshop
Due to some uncontrollable circumstances and variables, the Fall 2022 Workshop that had been scheduled for next week has been postponed.
The new dates, once confirmed, will be posted on the STAC Unit homepage and sent out via the School Age ListServ. When the workshop is rescheduled, attendees who had registered for the original dates will be required to register again. Additional attendees will also have the opportunity to register to attend.
Thank you for your understanding and the continuing interest in STAC school age claiming and reimbursement!
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 12 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 10/6/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 3 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 9/21/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
2020-21 CPSE Administrative Cost Claiming
The following information regarding 2020-21 CPSE Administrative Cost Claiming is now posted to the Preschool Correspondence page of the STAC webpage:
- 2020-21 CPSE Administrative Cost
Questions regarding this process should be sent via email to Robert Wojtkiewicz (Robert.Wojtkiewicz@nysed.gov) or Nicholas Thayer (Nicholas.Thayer@nysed.gov).
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2020-21 §4410 Preschool Evaluations AVL #06
- 2021-22 §4410 Preschool Programs & Services AVL #03
Each AVL listed is due back to STAC by October14, 2022.
Informational memo is available: (PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations AVL 2021 #06
CCCC_2021_EVAL-AVL_20220912.txt
§4410 Preschool Programs & Services AVL 2122 #03
CCCC_2122_AVL_20220912.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: 2021-22 School Year Proposed County Chargeback – Section 4408 of Education Law
The 2021-22 School Year Proposed County Chargeback - Section 4408 of Education Law memo is posted to the STAC webpage under Preschool Correspondence. and the associated Proposed County Chargeback for Summer Services (July & August) (EFH-400) report is available in your county’s outbasket through the SED File Transfer Manager (FTM). This information is provided for projection purposes only.
For questions regarding this notice, please email Nicholas.Thayer@nysed.gov.
More information on the SED File Transfer Manager (FTM) is available here.
Webinar Open for Registration: Public High Cost In-District Claiming for the 2021-22 Enrollment Year
The NYS Education Department, STAC/Medicaid Unit has scheduled a webinar designed to assist school districts in verifying their 2021-22 Public High Cost 10-month student data. This webinar will provide an overview of the High Cost Public claiming and verification process for the 2021-22 enrollment year. Topics covered include: a general overview of High Cost Public 10-month claiming; the fall verification window for 2021-22 High Cost Public in-district claims; and batch submissions of the “High Cost Student Worksheet” Screen (DCPUB) via the SED File Transfer Manager. This training is recommended for all district personnel who are responsible for any of the following: calculating 10-month annualized costs, entering approvals, and verifying public high cost claims. A brief refresher on registering for and using the SED File Transfer Manager will be provided. District responsibility for protecting personally identifiable information (PII) of students will also be discussed.
| Date and time: | Wednesday, September 21, 2022 10:00 am Eastern Daylight Time (New York, GMT-04:00) |
| Duration: | 1 hour, 30 minutes |
Online Verification for 2021-22 ten-month High Cost Public In-District placements
The online cost worksheet screen (DCPUB) and online verification screen (DVPUB) are now open for verification for all 2021-22 ten-month High Cost Public In-District placements.
- In-District Claims: Verify Starting September 2, 2022
- Other District Claims: Verify Starting late 2022 or early 2023
- BOCES Claims: Verify Starting 2023
See links below to memo and additional DCPUB/DVPUB information:
- 2021-22 DVPUB In-District Memo (HTML) (PDF)
- DCPUB-Quick Reference Guide (HTML) (PDF)
- DVPUB-Online Instruction Guide (HTML) (PDF)
2020/21 Private and High Cost Public STAC Approval Student Detail Used to Calculate 2021/22 PUB and PRI Output Reports Available on the SED File Transfer Manager
On August 30, the STAC/Medicaid Unit made 2020/21 student enrollment backup listings (which match against your 2021/22 PUB and PRI State Aid Output Reports) exclusively available on the SED File Transfer Manager (FTM). These reports list the 2020/21 enrollment year verified STAC approvals used to generate the 2021/22 PRI Line 13 Private Excess Cost Aid and 2021/22 PUB Line 8 High Cost Apportionment Aid.
Click on the filename to download each file. The public student enrollment backup listing PDF filename begins with "EFH277_2122_PUB", while the private student enrollment backup listing PDF filename begins with "EFH277_2122_PRV".
See links below for more information:
- EFH277 Student Listings for 2021 Verified Approvals Memo (HTML) (PDF)
- Authorization Form for Access to the SED File Transfer Manager (PDF)
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 8/30/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Information Needed for Eligible Educational Entities to Submit Claims for Employee Health Care Worker Bonus Payments – Survey due by September 1, 2022
Please see the memo linked below regarding Information Needed for Eligible Educational Entities to Submit Claims for Employee Health Care Worker Bonus Payments.
- Information Needed for Eligible Educational Entities to Submit Claims for
Employee Health Care Worker Bonus Payments Memo (HTML) (PDF)
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 7 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 8/24/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool Closed-Year AVL(s) Available for Claiming
The following §4410 Preschool Closed-Year AVL(s) are now available for claiming:
- 2015-16 §4410 Preschool Programs & Services AVL #19
- 2016-17 §4410 Preschool Programs & Services AVL #17
- 2017-18 §4410 Preschool Programs & Services AVL #15
- 2018-19 §4410 Preschool Programs & Services AVL #13
Note: Not every County will receive an AVL for each school year listed.
Each AVL listed is due back to STAC by September 23, 2022.
Informational memo is available: (PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Programs & Services AVL 1516 #19
CCCC_1516_AVL_20220822.txt
§4410 Preschool Programs & Services AVL 1617 #17
CCCC_1617_AVL_20220822.txt
§4410 Preschool Programs & Services AVL 1718 #15
CCCC_1718_AVL_20220822.txt
§4410 Preschool Programs & Services AVL 1819 #13
CCCC_1819_AVL_20220822.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2019-20 §4410 Preschool Programs & Services AVL #09
Each AVL listed is due back to STAC by September 16, 2022.
Informational memo is available: (PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Programs & Services AVL 1920 #09
CCCC_1920_AVL_20220815.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Webinars Open for Registration: Fall 2022 STAC Workshop
We are offering two different sessions on different aspects of STAC school age processing. The first is a general overview designed for new users. The second session offers information regarding the verification process and payments for school business officials and more experienced users. You can register for one or both of these session offerings.
Session 1 - Introduction to School Age STAC Processing
Presented in coordination with Nassau BOCES: This first session
will provide an introduction to the STAC online (EFRT) system. The following personnel are
encouraged to attend: New users, existing users who haven't used EFRT in a while, any
users who wish to enhance their understanding of the STAC Online (EFRT) System.
| Date and time: | Wednesday, October 12 2022 10:00 AM Eastern Daylight Time (New York, GMT-04:00) |
|---|---|
| Duration: | 2 hours, 30 minutes (including Q&A at the end) |
| To Register: | Please click here to register for Session 1 |
Session 2 - STAC Verification and Payments for School Business Officials
Presented in coordination with Nassau BOCES: This second session will focus on verification claims within the STAC Online (EFRT) System in order to receive reimbursement, as well as more advanced payment topics. The following Personnel are encouraged to attend: District Business Officials, Assistant Superintendents for Business, Directors of Special Education/PPS and STAC Coordinators and other staff using STAC's EFRT Online Screens to claim School Age STAC reimbursement.
| Date and time: | Thursday, October 13 2022 10:00 AM Eastern Daylight Time (New York, GMT-04:00) |
|---|---|
| Duration: | 2 hours, 30 minutes (including Q&A at the end) |
| To Register: | Please click here to register for Session 2 |
STAC NOTICE: New School Age Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has processed 21 Approved Payment Reports (APRs) that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.
The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following issue dates: 6/17/22, 7/13/22, 7/20/22, 7/22/22, and 7/25/22.
For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:
Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 8 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 7/22/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2019-20 §4410 Preschool Evaluations AVL #09
- 2021-22 §4410 Preschool Evaluations AVL #02
- 2020-21 §4410 Programs & Services AVL #06
Note: 2021-22 EVAL-AVL #02 is for claims to expenses paid for §4410 Preschool Evaluations provided through May 31, 2022 only.
Each AVL listed is due back to STAC by August 19, 2022.
Informational memo is available: (PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations EVAL-AVL 1920 #09
CCCC_1920_EVAL-AVL_20220718.txt
§4410 Preschool Evaluations EVAL-AVL 2122 #02
CCCC_2122_EVAL-AVL_20220718.txt
§4410 Programs & Services AVL 2021 #06
CCCC_2021_AVL_20220719.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 7 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 7/8/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Final Reminder: June 30 2022 STAC Deadlines
This is the final reminder and last chance to complete all verifications for the school years and placement types listed in the memo below:
EFRT will close for verifications today at 7:00 PM EDT. No extensions of these deadlines will be granted.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 3 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 6/30/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Aid for Services Provided to Students With Disabilities Over 21
Chapter 223 of the Laws of 2022 provides that a school district may provide educational services in the 2022-23 and 2023-24 school years to a student who turned 21 years old during the 2021-22 school year and was enrolled in the school district and receiving special education services pursuant to an individualized education program. This law does not amend the statute governing state aid eligibility for students with disabilities over the age of 21. Services for students with disabilities over the age of 21 continue to be ineligible for state aid.
The Department previously issued a memorandum on the use of certain federal funds for this purpose. This memorandum clarifies that a Local Educational Agency (LEA) may, in its discretion, use a portion of its federal ESSER or GEER allocations to provide recovery services to support students over the age of 21 who have lost instructional time due to the COVID-19 pandemic.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2019-20 §4410 Preschool Programs & Services AVL #08
- 2021-22 §4410 Preschool Programs & Services AVL #02
Note: 2021-22 AVL #02 is for claims to expenses paid for §4410 Preschool Programs & Services provided through May 31, 2022 only.
Each AVL listed is due back to STAC by July 15, 2022.
Informational memo is available: (PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Programs & Services AVL 1920 #08
CCCC_1920_AVL_20220613.txt
§4410 Preschool Programs & Services AVL 2122 #02
CCCC_2122_AVL_20220613.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
SED File Transfer Manager Downtime
The SED File Manager (FTM) will be taken down on June 15th at 4PM for maintenance. The estimated downtime will be 2-3 hours. Please plan your uploads and downloads accordingly. Do not submit any batch files for processing on June 15th. Any files that are submitted on June 15th may not processed, and may need to be resubmitted manually at a later date.
June 30, 2022 Verification Deadline for 2020-21 10-Month Public Excess Cost and Private Excess Cost
In order to receive current year aid (based on prior year enrollment and education costs), please utilize the DVPUB and DVPRV screens and the Gold Star report to confirm that all 2020-21 10-Month High Cost Public and Private Excess Cost approvals have been verified by June 30, 2022.
June 30, 2022 Verification Deadline for 2019-20 10-Month Public Excess Cost and Private Excess Cost
The 2019-20 10-Month Public Excess Cost and Private Excess Cost claiming period closes on June 30, 2022. In order to receive prior year aid, please utilize the DVPUB and DVPRV screens and the Gold Star report to confirm that all 10-Month High Cost Public and Private Excess Cost approvals have been verified by June 30, 2022.
These excess cost verification deadlines have NOT been extended despite the impacts of the COVID-19 pandemic.
To assist districts in confirming their verification status, the following reports have been generated:
- Comparison of 1920 & 2021 School Age
10-month Public Excess Cost STAC Approvals by School District
Updated: June 13, 2022
- Comparison of 1920 & 2021 School Age
10-month Private Excess Cost STAC Approvals by School District
Updated: June 13, 2022
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 8 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 5/25/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Upcoming June 2022 STAC Deadlines
Below are links to the memorandum regarding upcoming June 2022 STAC Deadlines.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2018-19 §4410 Preschool Evaluations EVAL-AVL #12*
- 2020-21 §4410 Preschool Evaluations EVAL-AVL #05
- 2018-19 §4410 Programs & Services AVL #12*
*Due to the Statute of Limitations, these 2018-19 AVLs cannot be accepted after June 30, 2022.
Note: These are the final claiming opportunities for the 2018-19 school year, only program rate change AVLs will be created in the future.
Each AVL listed is due back to STAC by June 30, 2022.
Informational memo is available:(PDF)(HTML )
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations EVAL-AVL 1819 #12
CCCC_1819_EVAL-AVL_20220517.txt
§4410 Preschool Evaluations EVAL-AVL 2021 #05
CCCC_2021_EVAL-AVL_20220517.txt
§4410 Programs & Services AVL 1819 #12
CCCC_1819_AVL_20220518.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 4 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 4/20/22 and 4/26/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: Reports for 2020-21 County Administrative Cost Claiming
The Reports for 2020-21 County Administrative Costs Claiming memo and associated Guidebook are available through the STAC webpage, under Preschool Correspondence. Detailed information about each of the various reports now accessible to the counties through the SED File Transfer Manager (FTM) begins on page 7 of the Guidebook.
- 2020-21 County Administrative Costs
For questions regarding this notice, please email Nicholas.Thayer@nysed.gov or Robert.Wojtkiewicz@nysed.gov.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2021-22 §4410 Preschool Evaluations EVAL-AVL #01
- 2019-20 §4410 Programs & Services AVL #07
- 2020-21 §4410 Programs & Services AVL #05
Note: 2021-22 EVAL-AVL #01 is for claims to expenses paid for §4410 Preschool Evaluations provided through February 28, 2022 only.
Each AVL listed is due back to STAC by May 20, 2022.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Programs Evaluations EVAL-AVL 2122 #01
CCCC_2122_AVL_20220419.txt
§4410 Programs & Services AVL 1920 #07
CCCC_1920_AVL_20220418.txt
§4410 Programs & Services AVL 2021 #05
CCCC_2021_AVL_20220418.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: 10% County Chargeback – §4408 of Education Law (2020-21 school year and prior)
The §4408 Summer Chargeback Summary (EFH-415) and the school year specific Verified County Chargeback for Summer Services (EFH-400) reports associated with student records as of March 2022 are now available in your county’s outbasket through the SED File Transfer Manager (FTM).
Please refer to the Verified County Chargeback (March 2022) – Section 4408 of Education Law memo located on the STAC webpage under Preschool Correspondence
For questions regarding this notice, please email Nicholas.Thayer@nysed.gov or Robert.Wojtkiewicz@nysed.gov.
2022/23 REAPPLICATIONS
The following 2022/23 Reapplications are now available on the STAC Online (EFRT) System:- 2-Month Summer Reapplications: DRSUM screen
- 2-Month Summer Chapter Reapplications: DRCSM screen
- 10-Month Public Reapplications: DRPUB screen
- 10-Month Private Reapplications: DRPRV screen
- 10-Month Chapter Reapplications: DRCHP screen
- 10-Month §4201 Reapplications: DRSSY screen
Reapp Memo (HTML) (PDF) and Reapplication Guides
2022-23 Program Dates
Special education providers, school districts (including special act districts), and BOCES providers should use their assigned STAC Usercodes to access their program information online and, if necessary, correct their 2022-23 program dates by June 15, 2022.
Below are links to the memorandum and instruction guide regarding the 2022-23 Program Service Dates.
If you have questions regarding STAC program date changes, contact the STAC/Medicaid Unit by e-mail at OMSSTAC@nysed.gov. Contact the SED Office of Special Education at SPECED@nysed.gov if you have programmatic questions.
STAC NOTICE: Annual District Signature Authorization for Electronic Transmission of School District Preschool Data
The Annual District Signature Authorization for Electronic Transmission of School District Preschool Data memo and Sample Authorization Letter are now available through the STAC webpage, under Preschool Correspondence:
For questions regarding this notice, please email Nicholas.Thayer@nysed.gov or Robert.Wojtkiewicz@nysed.gov.
STAC NOTICE: Annual Submission of County Related Service Rates
The Annual Submission of County Related Service Rates memo and accompanied form are now available through the STAC webpage, under Preschool Correspondence:
For questions regarding this notice, please email Nicholas.Thayer@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 2 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 4/6/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: Children’s Residential Project (CRP) 10-Month Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has processed 1 Approved Payment Report (APR) that is now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.
The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with this Approved Payment Report with the following issue date: 3/21/22
For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:
Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
If a district received a March CRP 10-Month payment and cannot locate a 2020-21 APR #1 payment via the DQPAY screen, your district did not have any 2020-21 enrollment year CRP students. The March payment received by your district is for reimbursement of CRP education rate adjustments recently processed for the 2017-18, 2018-19, and/or 2019-20 enrollment years. All Districts with prior year rate adjustments will receive a separate report(s) via mail detailing the changes. Districts that did not have any 2020-21 enrollment year CRP students AND have rate adjustments showing an overpayment will receive a separate mailing advising how the funds will be recovered.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.
All BOCES Now Available for 2020-21 High Cost Public Verification on DVPUB Screen
Verification is now open for all 2020-21 ten-month High Cost Public BOCES placements on the DVPUB online verification screen. Please review the updated BOCES Year-End Report Table to ensure you are referencing the correct BOCES year-end final cost report to verify your school district's BOCES placements.
- 2020-21 BOCES Year-End Report Table (HTML) Revised: March 25, 2022
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2021-22 §4410 Programs & Services AVL #01*
Note: 2021-22 AVL #01 is for claims to expenses paid for §4410 Preschool Programs & Services provided through February 28, 2022 only.
Each AVL listed is due back to STAC by April 22, 2022.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Programs & Services AVL 2122 #01
CCCC_2122_AVL_20220323.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Additional Reminder: 2020-21 County Administrative Cost Claiming
A review of the 2020-21 County Administrative Cost Claiming submitted through entry into the STAC Online (EFRT) System shows that many counties have yet to submit costs. These costs were due to STAC by March 11, 2022. Counties are advised to login to EFRT and confirm that their costs have been entered on the DCADM screen and that an electronic signature certifying those costs was submitted. For counties that have not submitted these costs to date, the due date has been extended until Friday, March 25, 2022; however immediate attention is preferred.
The following information was previously provided to counties:
2020-21 County Administrative Cost Claiming
is now posted to the Preschool Correspondence page
of the STAC webpage:
STAC NOTICE: Preschool Payments
The Division of the Budget (DOB) has approved the following Preschool payment(s):
- 2013/2014 AVL #22 §4410 Programs & Services
- 2015/2016 AVL #18 §4410 Programs & Services
- 2016/2017 AVL #16 §4410 Programs & Services
- 2017/2018 AVL #14 §4410 Programs & Services
- 2018/2019 AVL #11 §4410 Programs & Services
- 2019/2020 AVL #05 §4410 Programs & Services
- 2020/2021 AVL #04 §4410 Programs & Services
- 2018/2019 AVL #10 §4410 Evaluations
- 2019/2020 AVL #07 §4410 Evaluations
- 2018/2019 PAY #05 §4410 CPSE Administration
- 2018/2019 PAY #06 §4410 CPSE Administration
- 2019/2020 PAY #01 §4410 CPSE Administration
- 2019/2020 PAY #02 §4410 CPSE Administration
For questions on this notice, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 5 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 3/8/22 and 3/9/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New School Age Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has processed 16 Approved Payment Reports (APRs) that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.
The School Age Payment Reports Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following issue dates: 2/25/22, 3/5/22, and 3/7/22.
For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:
Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.
2022-23 Reapplication Reminder
The 2022-23 reapplications will be available to the field by early April 2022. In order for districts to fully utilize this reapplication process, the STAC/Medicaid Unit encourages districts to review all 2021-22 service approvals currently on the STAC online system. If necessary, school districts should add any outstanding 2021-22 service approvals no later than March 25, 2022.
For placements at §4201 State-supported schools, districts must use the DRSSY reapplication screen to add missing 10-month 2021-22 approvals. If the §4201 approval is not available for reapplication from the DRSSY screen, please notify Andrew Kitzrow (Andrew.Kitzrow@nysed.gov) of the STAC/Medicaid Unit.
STAC NOTICE: §4410 Preschool AVL(s) Available for Claiming
The following §4410 Preschool AVL(s) are now available for claiming:
- 2018-19 §4410 Preschool Evaluations EVAL-AVL #11
- 2019-20 §4410 Preschool Evaluations EVAL-AVL #08
- 2020-21 §4410 Preschool Evaluations EVAL-AVL #04
- 2019-20 §4410 Programs & Services AVL #06
Each AVL listed is due back to STAC by March 18, 2022.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Evaluations EVAL-AVL 1819 #11
CCCC_1819_EVAL-AVL_20220301.txt
§4410 Preschool Evaluations EVAL-AVL 1920 #08
CCCC_1920_EVAL-AVL_20220301.txt
§4410 Preschool Evaluations EVAL-AVL 2021 #04
CCCC_2021_EVAL-AVL_20220301.txt
§4410 Programs & Services AVL 1920 #06
CCCC_1920_AVL_20220228.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 6 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 2/23/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 21 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 2/16/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Webinar Open for Registration: Public High Cost "Other District" and BOCES Claiming for the 20/21 Enrollment Year
The STAC/Medicaid unit within the NYS Education Department has scheduled a webinar designed to assist districts in verifying their 20/21 Public High Cost 10-month student data. This webinar will provide an overview of the High Cost Public claiming and verification process for the 20/21 enrollment year. Topics covered include:
- A general overview of High Cost Public 10-month claiming
- A brief refresher on in-district claiming
- More intensive training on “other district” claiming
- More intensive training on BOCES claiming
- A brief refresher on registering for and using the SED File Transfer Manager
- District responsibility for protecting personally identifiable information (PII) of students
This training is recommended for all school district personnel who are responsible for any of the following: calculating 10-month annualized costs, entering approvals, and verifying public high cost claims.
| Date and time: | Thursday, March 3 2022 10:00 AM Eastern Standard Time (New York, GMT-05:00) |
| Duration: | 1 hour, 30 minutes |
Verification Now Open: 2020-21 10-Month High Cost Public “Other District” & BOCES Placements
Verification is now open for 2020-21 ten-month High Cost Public “Other District” and BOCES placements on the DVPUB online verification screen.
2020-21 DVPUB Online Verification Process Overview:
- In-District: In-district claims opened for verification on September 22, 2021.
Complete the DCPUB High Cost Worksheet to calculate the annualized cost and to provide cost breakdowns for any claims flagged as “DCPUB Required” or selected by SED for review. - BOCES: BOCES claims open for verification on February 14, 2022.
Complete the DCPUB High Cost Worksheet for any BOCES claim records where the claimed cost exceeds the cost listed on the BOCES Year-End Final Cost Report.
Only BOCES with approved Year-End Final Cost Reports are available for verification. Check the 2020-21 BOCES Year-End Report table linked below to see whether a BOCES has been approved for verification, and to confirm that the report being used for verification matches the exact title and Calculation Date listed. - Other District: “Other District” claims open for verification on February 14, 2022.
Complete the DCPOD High Cost Worksheet to provide cost breakdowns for all claims that exceed the district threshold.
In-district, other district, and BOCES claims must all be verified on the DVPUB screen to be eligible for reimbursement. To receive current year funding, verification for all In-District, Other District, and BOCES placements must be completed by June 30, 2022.
See links below to memo and additional information:
- 2020-21 DVPUB BOCES/“Other District” Field Memo (HTML) (PDF)
- Allowable and Non-Allowable Costs for Public High Cost Placements (HTML)
- DCPUB-Quick Reference Guide (HTML) (PDF)
- DCPOD-Quick Reference Guide (HTML) (PDF)
- DVPUB-Online Instruction Guide (HTML) (PDF)
- 2020-21 BOCES Year-End Report Table (HTML) Revised: March 25, 2022
Additional Reminder: CPSE Administrative Cost Claiming
Currently the CPSE Administrative Cost Claiming process is open for both the 2019-20 and 2018-19 school years. A review of the claims verification screen (DDADM), shows that many counties have yet to submit any claims for either school year. Additional information regarding the CPSE Administrative Cost Claiming process is available on the Preschool Correspondence page of the STAC webpage.
Note: While 2019-20 and 2018-19 school years are open for CPSE Administrative Cost Claiming through 6/30/23 and 6/30/22 respectively, per NYS §4410 Law, claims processed during the current state fiscal year (April 1, 2021 – March 31, 2022) will be reimbursed prior to any 2021-22 AVL payments made during the next state fiscal year (April 1, 2022 – March 31, 2023).
§4410 Preschool AVL Schedule
The §4410 AVL Schedule for the period beginning April 2022 through March 2023 is now available under Preschool AVL, on the STAC webpage.
For questions on this notice, please email OMSSTAC@nysed.gov.
ADDITIONAL REMINDER: Verification Deadline for:
- 10-Mo. Chapter 47, 66, and 721
- Summer Chapter 47, 66, and 721
- §4408 Summer Education
- §4408 Summer Transportation Costs
- §4408 Related Services Summer Transportation Costs
- §4201 Summer Transportation Costs
To be included in the upcoming Approved Payment Reports, please verify your education and transportation costs on or before the deadlines listed in the table linked below:
For 10-month chapter placements, all costs (education, transportation, administrative, CSE) are verified on the DVCHP screen.
For summer transportation, it is important to note that these costs need to be:
- Entered on respective service approval on EFRT or claimed directly on the transportation verification screen.
- Verified on the appropriate transportation verification after the
education/maintenance has been verified. (Note: education/maintenance costs must
be claimed/verified in order for transportation to be claimed/verified).
- Summer §4408: verify Education/Maintenance on DVSUM, Transportation on DVSTR
- Summer §4408 Related Services: verify Educ./Main. on DVSRL, Tran. on DVST2
- Summer §4201 State-supported Schools & State Operated Schools: verify Tran. on DVST3
- Summer Chapter 47, 66, and 721: verify Educ. On DVCSM, Tran. On DVSTC
- Upload/Submit summer transportation cost explanation form and back-up documentation to the NYSED File Transfer Manager (FTM) for verified transportation costs exceeding $6,500. Please send an e-mail to OMSSTAC@nysed.gov to notify the STAC/Medicaid Unit of your upload/submission. Make sure to include the filename of the transportation cost explanation form and back-up submission in your e-mail.
School districts are encouraged to take advantage of these claiming opportunities.
“Other District” and BOCES verification for 10-month High Cost Public placements for the 2020-21 enrollment year will be opening in the coming weeks. A separate announcement will be made once those placements are available for verification.
If you have any questions about this verification process or the submission of required forms and back-up documentation, please send an e-mail to OMSSTAC@nysed.gov.
The following information regarding 2020-21 County Administrative Cost Claiming is now posted to the Preschool Correspondence page of the STAC webpage:
Questions regarding this process should be sent via email to Robert Wojtkiewicz (Robert.Wojtkiewicz@nysed.gov) or Nicholas Thayer (Nicholas.Thayer@nysed.gov).
The following §4410 Preschool AVL(s) are now available for claiming:
- 2018-19 §4410 Preschool Programs & Services AVL #11
- 2020-21 §4410 Preschool Programs & Services AVL #04
Each AVL listed is due back to STAC by February 18, 2022.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Preschool Programs & Services AVL 1819 #11
CCCC_1819_AVL_20220125.txt
§4410 Preschool Programs & Services AVL 2021 #04
CCCC_2021_AVL_20220125.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 4 §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) listing has been updated with these Payment Reports, dated 1/14/22 and 1/19/22.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: §4410 Preschool Closed-Year AVL(s) Available for Claiming
The following §4410 Preschool Closed-Year AVL(s) are now available for claiming:
- 2010-11 §4410 Programs & Services AVL #25
- 2011-12 §4410 Programs & Services AVL #25
- 2013-14 §4410 Programs & Services AVL #22
- 2014-15 §4410 Programs & Services AVL #20
- 2015-16 §4410 Programs & Services AVL #18
- 2016-17 §4410 Programs & Services AVL #16
- 2017-18 §4410 Programs & Services AVL #14
Note: Not every County will receive an AVL for each school year listed.
Each AVL listed is due back to STAC by February 11, 2022.
Informational memo is available:(PDF)(HTML)
For Online Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM), as well as how to submit a claim online, are available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
For FTP Verification:
- Instructions to access a printable version of each AVL via SED File Transfer Manager (FTM) is available under “Pre-School” through the following link: Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.
- The following text files are available in your county’s SED FTM outbasket*:
§4410 Programs & Services AVL 1011 #25
CCCC_1011_AVL_20220111.txt
§4410 Programs & Services AVL 1112 #25
CCCC_1112_AVL_20220111.txt
§4410 Programs & Services AVL 1314 #22
CCCC_1314_AVL_20220111.txt
§4410 Programs & Services AVL 1415 #20
CCCC_1415_AVL_20220111.txt
§4410 Programs & Services AVL 1516 #18
CCCC_1516_AVL_20220111.txt
§4410 Programs & Services AVL 1617 #16
CCCC_1617_AVL_20220111.txt
§4410 Programs & Services AVL 1718 #14
CCCC_1718_AVL_20220111.txt
*Note - "CCCC" represents the first four letters of a county’s name, except for New York City (NEWY) and Saint Lawrence (STLA).
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Webinar Open for Registration: Homeless Training
The NYSED STAC/Medicaid Unit has scheduled a webinar designed to assist districts in processing requests for reimbursement for homeless placements. Topics covered include:
- school district and STAC/Medicaid Unit responsibilities
- a step-by-step guide for submitting eligibility forms, entering requests for reimbursement approval, and verifying submitted claims for payment
- an overview of chargebacks
This training is recommended for all district personnel who are responsible for reporting STAC homeless placements.
| Date and time: | Tuesday, March 8 2022 1:30 PM Eastern Standard Time (New York, GMT-05:00) |
| Duration: | 1 hour |
Close Out of 2018-19 Preschool Claims per the Statute of Limitations
The Statute of Limitations (HTML) (PDF) memo is now available to view on the STAC webpage under the Preschool Policy section.
For questions on this notice, please email OMSSTAC@nysed.gov.
STAC Online Verification Deadlines for the 2021/2022 State Fiscal Year
To be included in the February round of Approved Payment Reports, which will be paid prior to the end of March 2022, please verify the education/maintenance and/or transportation for the school years and placement types listed in the table linked below:
These represent the last claiming opportunities for the 2021/2021 state fiscal year, which concludes March 31, 2022.