Archived News - 2019
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2020-21 Legislative Budget Aid Projections for Excess Cost Aid
To have excess cost aid projection information included in the 2020-21 state fiscal year Legislative Budget, it is necessary for districts to have completed the following:
- All 2017-18 school age 10-month excess cost public and private STAC approval records verified in the STAC Online System by January 10, 2020.
- All 2017-18 school age 10-month excess cost private STAC approval records verified in the STAC Online System by January 10, 2020.
- In-district 2018-19 school age 10-month excess cost public STAC approval records verified in the STAC Online System by January 10, 2020.
- Other district and BOCES 2018-19 school age 10-month excess cost public STAC approvals records entered on the STAC Online System by January 10, 2020.
- All 2018-19 school age 10-month excess cost private STAC approval records entered in the STAC Online System by January 10, 2020.
Please review the following, updated December 18 2019, as a reference:
- Comparison of 1718, 1819, & 1920 School Age
10-month Public Excess Cost STAC Approvals by School District
- Comparison of 1718, 1819, & 1920 School Age
10-month Private Excess Cost STAC Approvals by School District
STAC NOTICE: New Preschool Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed five §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with these Payment Reports, dated 12/04/19.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Procedures for Submitting and Verifying Previously Locked Public High Cost Claims
The STAC and Medicaid Unit will no longer unlock public high cost records that were previously verified and locked.
School districts do not need to contact the STAC and Medicaid Unit to update records that have been verified but not locked. School districts can update these records until the June 30th deadline.
June 30, 2020 Verification Deadline for 2017-18 Ten-Month Public High Cost
The 2017-18 Ten-Month Public High Cost claiming period closes on June 30, 2020. In order to receive prior year aid, school districts must complete the appropriate high cost worksheet (DCPUB or DCPOD) and submit all relevant supporting documentation.
STAC NOTICE: New School Age Payment Reports (APRs) Available for Export to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has processed 22 Approved Payment Reports (APRs) that are now available for export to school district shared folders on the SED File Transfer Manager (FTM) via the DQPAY screen.
The School Age Payments Available for Export to the SED File Transfer Manager (FTM) listing has been updated with these Approved Payment Reports with the following issue dates: 10/16/19, 11/5/19, 11/18/19, 11/19/19, and 11/20/19.
For instructions on sending APRs to the SED File Transfer Manager using the DQPAY screen, please refer to the memo below:
Reimbursement information is also available on the STAC Online System DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
Payments will be distributed when funding becomes available.
A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.
SED File Transfer Manager (FTM) Cleanup of Old Files
The memo below contains information regarding files that will be deleted from the SED File Transfer Manager (FTM) on WEDNESDAY, JANUARY 1 2020. It also contains new procedures for sending new Approved Payment Reports (APRs) to the SED FTM using the DQPAY screen within the STAC Online (EFRT) System.
For questions regarding this memo, please contact Andrew Kitzrow at Andrew.Kitzrow@nysed.gov.
Public High Cost Claiming for the 2018-19 Enrollment Year Webinar and Q&A
On October 3, 2019 at 10:30 am the STAC and Medicaid Unit hosted a webinar to provide districts with an overview of the 2018-19 Public High Cost claiming process. This webinar provided an overview of the changes to Public High Cost submission, calculation, and verification for the 2018-19 enrollment year.
Please see the links below for a PDF version of the presentation and the Q&A:
- 10-Month Public High Cost STAC Claiming for the 2018-19 Enrollment Year (PDF)
- Questions & Answers (HTML)
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed one §4410 Preschool Payment Report in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with this Payment Report, dated 11/04/19.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
New Preschool and School Age 1:1 Aide Forms
The preschool and school age forms to request reimbursement for student-specific support personnel have been revised.
The forms are required for the following:
- In-state education aides (other than full or half time)
- All out of state education aides
- All maintenance aides
- All nurses
- All interpreters
As a reminder, the forms are not required for full time and half time in-state education aides. School districts may claim these aides by checking the "Full" or "Half" aide box on the service approval screen.
The forms are also not required for 10-month high cost public claims. School districts may claim aides, nurses, and interpreters in Section III of the DCPUB or DCPOD high cost worksheet screen.
- Preschool 1:1 Aide
- Preschool Request for Reimbursement for In-State Education
Aides (other than full or half time), All 1:1 Nurses, All 1:1 Interpreters
(See list of excluded preschool providers) - School Age 1:1 Aide
- School Age Request for Reimbursement for In-State
Education Aides (other than full or half time) & All Out-of-State Education Aides, All
Nurses, Interpreters, and 1:1 Maintenance Aides
(See list of excluded school age providers)
2020-21 Executive Budget Aid Projections for Excess Cost Aid
To have excess cost aid projection information included in the 2020-21 state fiscal year Executive Budget, it is necessary for districts to have their 2018-19 school age 10-month high cost public and private STAC approval records entered in the STAC Online System by October 17, 2019.
- Comparison of 1718 & 1819 School Age
10-month Public Excess Cost STAC Approvals by School District
- Comparison of 1718 & 1819 School Age
10-month Private Excess Cost STAC Approvals by School District
Online Verification for 2018-19 ten-month High Cost Public In-District placements
The online cost worksheet screen (DCPUB) and online verification screen (DVPUB) are now open for verification for all 2018-19 ten-month High Cost Public In-District placements.
In-District Claims: Verify Starting October 3, 2019
Other District Claims: Verify Starting Early December 2019
BOCES Claims: Verify Starting February 2020
See links below to memo and additional DCPUB/DVPUB information:
- 2018-19 DVPUB In-District Memo (HTML) (PDF)
- DCPUB-Quick Reference Guide (HTML) (PDF)
- DVPUB-Online Instruction Guide (HTML) (PDF)
Webinar Open for Registration: Public High Cost In-District Claiming for the 2018-19 Enrollment Year
The NYS Education Department, STAC & Medicaid Unit has scheduled a webinar designed to assist districts in verifying their 2018-19 Public High Cost 10-month student data. This webinar will provide an overview of the High Cost Public claiming and verification process for the 1819 enrollment year. Topics covered include: a general overview of High Cost Public 10-month claiming; the new fall verification window for 1819 High Cost Public in-district claims; and upcoming batch submissions of the "High Cost Student Worksheet" Screen (DCPUB) via the SED File Transfer Manager. This training is recommended for all district personnel who are responsible for any of the following: calculating 10-month annualized costs, entering approvals, and verifying public high cost claims. A brief refresher on registering for and using the SED File Transfer Manager will be provided. District responsibility for protecting personally identifiable information (PII) of students will also be discussed.
| Date and time: | Thursday, October 3, 2019 10:30 am Eastern Daylight Time (New York, GMT-04:00) |
|---|---|
| Duration: | 1 hour |
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed thirty-two §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with these Payment Reports, dated 9/23/19 & 9/24/19.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed six §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with these Payment Reports, dated 8/28/19.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
2017-18 Private and High Cost Public STAC Approval Student Detail Used to Calculate 2018-19 PUB and PRI Output Reports Available on the SED File Transfer Manager
On August 15, the STAC and Medicaid Unit made 2017-18 student enrollment backup listings (which match against your 2018-19 PUB and PRI State Aid Output Reports) exclusively available on the SED File Transfer Manager (FTM). These reports list the 2017-18 enrollment year verified STAC approvals used to generate the 2018-19 PRI Line 13 Private Excess Cost Aid and 2018-19 PUB Line 8 High Cost Apportionment Aid.
See links below for more information:
- EFH277 Student Listings for 1718 Verified Approvals Memo (HTML) (PDF)
- Authorization Form for Access to the SED File Transfer Manager (PDF)
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed one Chapter 47, 66, & 721 10-Month Education Approved Payment Report (APR) and in school district folders on the SED File Transfer Manager (FTM).
The School Age Payments Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with this Approved Payment Report (APR), uploaded on 8/08/19.
A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.
Reimbursement information is also available on the STAC online system DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.
EFH670 Summary Reports of §4408/4201 STAC Approval & Verified Costs & State Aid Paid plus §4408/4201 Receivable Estimates Now Available on SED File Transfer Manager (FTM)
On August 1, the EFH670 Section 4408/4201 Student Detail Summary Reports were sent to your File Transfer Manager (FTM) "outbasket" for summers 2010-2018. Look for filenames in the following format: EFH670MY1Y2_20190801MMSS.pdf, where Y1Y2 is the school year of attendance and MMSS is the time the file was generated in minutes and seconds.
Paper EFH670 reports are no longer being mailed to districts, but the 8/1/19 student backup is accessible through these PDF files.
Please share copies of the 8/1/19 EFH670 PDF files (containing the §4408/4201 student-level detail for summers 2015 through 2018) with both the CSE and Business offices.
For more information about the EFH670 summary reports, please click on Understanding the EFH670 Summary Reports section on the 4408 webpage of the STAC website. For reimbursement questions regarding summer §4408/4201 students, contact Edwin Truax or Kelly Mason.
District superintendents can authorize new users for the SED File Transfer Manager by completing and signing the authorization form.
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed the following two Approved Payment Reports (APRs) in school district folders on the SED File Transfer Manager (FTM):
| School Year | APR Type | SED FTM File Name | SED FTM File Date |
|---|---|---|---|
| 2017-18 | Homeless 10-Month Education | EFH691_HOML_1718_EDUC_02_201908070831.PDF | 8/7/19 |
| 2016-17 | Homeless 10-Month Education | EFH691_HOML_1617_EDUC_03_201908070828.PDF | 8/7/19 |
The School Age Payments Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with these Payment Reports, dated 8/7/19.
A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.
Reimbursement information is also available on the STAC online system DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed six §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with these Payment Reports, dated 7/24/19.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed six §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with these Payment Reports, dated 7/08/19.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed three §4201 10-Month Education Approved Payment Reports (APRs) and one §4201 4-Month Education APR in school district folders on the SED File Transfer Manager (FTM).
The School Age Payments Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with these Approved Payment Reports (APRs), dated 6/10/19.
A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.
Reimbursement information is also available on the STAC online system DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed four §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with these Payment Reports, dated 6/03/19.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
06-04-2019
DCERT and DSPRV Screens Now Available for 2019-20 School Year
Please note: This memo contains updated DCERT guidance.
The DCERT and DSPRV screens are now available for the 2019-20 enrollment year in the STAC Online (EFRT) System.
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed six §4410 Preschool Payment Reports in county folders on the SED File Transfer Manager (FTM).
The Preschool Payment Reports Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with these Payment Reports, dated 5/13/19 and 5/24/19.
Counties will receive an Approved Payment Listing (APL) for each payment, however the other report types listed will only be available when applicable.
Payments will be distributed when funding becomes available.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the AVLs listed, please email OMSSTAC@nysed.gov.
Webinar Open for Registration: STAC Homeless Processing
The NYS Education Department, STAC & Medicaid Unit has scheduled a webinar designed to assist districts in processing requests for reimbursement approval for homeless placements. Topics covered include: district and STAC & Medicaid Unit responsibilities; a step-by-step guide for submitting eligibility, requests for reimbursement approval and verifications for payment; and an overview of chargebacks. This training is recommended for all district personnel who are responsible for reporting STAC homeless placements.
| Date and time: | Tuesday, May 14, 2019 1:30 pm Eastern Standard Time (New York, GMT-05:00) |
|---|---|
| Duration: | 1 hour |
Please click here to register
2019-20 REAPPLICATIONS
The following 2019-20 Reapplications are now available on the STAC Online System:
- 2-Month Summer Reapplications- DRSUM screen
- 10-Month Public Reapplications-DRPUB screen
- 2-Month Summer Chapter Reapplications- DRCSM screen
- 10-Month Chapter Reapplications- DRCHP screen
- 10-Month §4201 Reapplications- DRSSY screen
Reapp Memo (HTML) (PDF) and Reapplication Guides
NOTE: Private Excess Cost is not currently available for the 2019-20 school year because some enhancements are being made to the Private Placement Certification (DCERT) screen. An update will be sent out in a few weeks once DCERT & DSPRV are open for 2019-20.
2019-20 Program Dates
Beginning April 25, 2019, special education providers, school districts (including special act districts), and BOCES providers should use their assigned STAC Usercodes to access their program information online and, if necessary, correct their 2019-20 program dates by June 15, 2019.
Below are links to the memorandum and instruction guide regarding the 2019-20 Program Service Dates.
June 1st STAC Online Verification Deadline:
§4201 State Supported Schools, Reimbursement of 4 Month 2018-19 Tuition
Online verification for tuition reimbursement is now open for the September 2018 through December 2018 period for students placed by your district at one of the eleven §4201 State Supported Schools (this does not include the NYS School for the Blind at Batavia or the NYS School for the Deaf at Rome).
Online verification of student enrollment, using the DVSSY screen in the STAC Online System (EFRT) must be completed by June 1, 2019 to receive reimbursement in the next payment scheduled for the end of June.
Please contact Paula Cooper or Andrew Kitzrow of the STAC and Medicaid Unit
(Paula.Cooper@nysed.gov or
Andrew.Kitzrow@nysed.gov) with any questions, or to notify
us of any missing record(s) for student(s) enrolled at a State Supported School during the
September - December 2018 period.
2019-20 Reapplication Reminder
The 2019-20 reapplications will be available to the field by mid-April. In order for districts to fully utilize this reapplication process, the STAC Unit encourages districts to review all 2018-19 service approvals currently on the STAC online system. If necessary, districts should add any outstanding 2018-19 service approvals by close of business Wednesday, April 10th.
For placements at §4201 State-supported schools, districts must use the DRSSY reapplication screen to add missing 10-month 2018-19 approvals. If the §4201 approval is not available for reapplication from the DRSSY screen, please notify the STAC and Medicaid Unit.
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed 14 Approved Payment Reports (APRs) in school district folders on the SED File Transfer Manager (FTM).
The School Age Payments Released to the SED File Transfer Manager (FTM) in Calendar Year 2019 listing has been updated with these Approved Payment Reports (APRs), dated 3/25/19.
A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.
Reimbursement information is also available on the STAC online system DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.
STAC Unit Reminder: STAC IDs Beginning with the Letter "I"
Please note that all new STAC IDs assigned since January 18, 2019 have the letter "I" as the first character. This should not be confused with the number "1". If you’re having trouble with a recent STAC ID, make sure you’re using the letter "I" at the beginning instead of the number "1".
STAC NOTICE: New Payment Reports Posted to SED File Transfer Manager (FTM)
The NYSED STAC and Medicaid Unit has placed the following Approved Payment Reports (APRs) in school district folders on the SED File Transfer Manager (FTM):
| School Year | APR Type | SED FTM File Name | SED FTM File Date |
|---|---|---|---|
| 2017-18 | 4201 10-Month Education | EFH691_4201_1718_EDUC_02_201902200957.PDF | 2/20/19 |
| 2016-17 | 4201 10-Month Education | EFH691_4201_1617_EDUC_04_201902200955.PDF | 2/20/19 |
| 2017-18 | Homeless 10-Month Education | EFH691_HOML_1718_EDUC_01_201902280338.PDF | 2/28/19 |
A district will not receive an APR for a school year where no payment, or payment adjustment, is currently due. Please review your district folder for APRs even when no payment has been generated, as important rate changes or record updates may be detailed in a payment adjustment.
Reimbursement information is also available on the STAC online system DQPAY screen. Notice of total payment amount and check date may also be reviewed on the Payment Certificates posted to the State Aid View District Data page.
More information on the SED File Transfer Manager (FTM) is available here. For questions on this notice, or the APRs listed, please email OMSSTAC@nysed.gov.
2018-19 Reapplication Reminder
The 2018-19 reapplications will be available to the field by late March/early April 2019. In order for districts to fully utilize this reapplication process, the STAC Unit encourages districts to review all 2018-19 service approvals currently on the STAC online system. If necessary, districts should add any outstanding 2018-19 service approvals as soon as possible.
For placements at §4201 State-supported schools, districts must use the DRSSY reapplication screen to add missing 10-month 2018-19 approvals. If the §4201 approval is not available for reapplication from the DRSSY screen, please notify Paula Cooper (paula.cooper@nysed.gov) of the STAC and Medicaid Unit.
STAC Online Verification Deadlines for February Payments
For summers 2015-2018, please complete your STAC verification on the following screens:
| Placement Type | Educ./Main. | Transportation |
|---|---|---|
| Regular 4408 Full/Half-Day Programs* | DVSUM | DVSTR |
| 4408 Related Service ½ hr Unit Programs | DVSRL | DVST2 |
| 4201 Commissioners Appt TRANS Only | DVST3 | |
| Summer OPWDD Chapter 721 Students | DVCSM | DVSTC |
Focus on summers of 2017 and 2018. Summer 2017 Approved Payment Reports (APRs) to be run on Monday 2/25 or Tuesday 2/26. Summer 2018 APRs to be run in early March.
Registering For, Accessing, and Utilizing the GoAnywhere Secure File Transfer Manager Webinar and Q & A
On January 29, 2019 at 10:00 am the STAC and Medicaid Unit hosted a webinar to provide districts with an overview of the new GoAnywhere Secure File Transfer Manager. This webinar detailed the registration process, as well how to navigate through the site and upload/download files.
Please see the links below for the STAC-603 Authorization Form, a PDF version of the GoAnywhere presentation, and the Q&A.
- Registering For, Accessing, and Utilizing the GoAnywhere
Secure File Transfer Manager
- Authorization Form for GoAnywhere Access (STAC-603)
- Q & A from GoAnywhere Webinar
Online Verification for 2017-18 ten-month High Cost Public In-District, Other District, and BOCES placements
The online verification screen (DVPUB) is now open for verification for all 2017-18 ten-month High Cost Public In-District, Other District, and BOCES placements. Verification should be completed by April 19, 2019.
2017-18 DVPUB Online Verification Process Overview:
- In-District: In-district claims opened for verification on October 17, 2018.
Complete the DCPUB High Cost Worksheet to calculate the annualized cost and to provide cost breakdowns for any claims flagged as "DCPUB Required" or selected by SED for review. - Other District: Other district claims open for verification on February 15, 2019.
Complete the new DCPOD High Cost Worksheet to provide cost breakdowns for all claims that exceed the district threshold. - BOCES: BOCES claims open for verification on February 15, 2019.
Complete the DCPUB High Cost Worksheet for any BOCES claim records where the claimed cost exceeds the cost listed on the BOCES Year-End Final Cost Report - In-district, other district, and BOCES claims must all be verified on the DVPUB screen to be eligible for reimbursement. To permit time for review, please verify by April 19, 2019.
See links below to memo and additional DCPUB/DCPOD/DVPUB information:
2017-18 DVPUB Memo (HTML)
(PDF)
DCPUB-Quick Reference Guide (HTML) (PDF)
DCPOD-Quick Reference Guide (HTML) (PDF)
DVPUB-Online Instruction Guide (HTML) (PDF)
2017-18 BOCES Year-End Report Table
PowerPoint and Q&A from 02/06/2019 Webinar
New DVCHP On-Line Verification Screen - Verification Deadline 2/15/19
Verification of 10-month 2017-18 School Year Chapter 47, 66, and 721 STAC approvals must be completed by February 15, 2019 to be included in the February 2019 payment cycle. The memo below contains an overview of the new DVCHP Screen used to submit verifications. The DVCHP (District Verify 10-Month Chapter) screen includes all OPWDD Chapter 47 (Group or Family Care Home), Chapter 66 (Developmental Center), and Chapter 721 (Intermediate Care Facility (ICF) or Individualized Residential Alternative(IRA) students approved on STAC for the 2017-18 school year.
Changes to Electronic Submittal of STAC-5s and STAC-1s
The memo below contains an overview and timeline for the introduction of automated processing for STAC-5 preschool evaluations, STAC-1 service approvals, and new child records submitted in batches via the SED File Transfer Manager (FTM). As a result of this automation, there will be a blackout period for processing and there will be new requirements for file submission.
For questions regarding this memo, please contact the Robert Wojtkiewicz at Robert.Wojtkiewicz@nysed.gov.
Webinar Open for Registration: Using the GoAnywhere Secure File Transfer Platform
The NYS Education Department, STAC & Medicaid Unit has scheduled a webinar designed to familiarize school districts, counties, consultants, and other service providers with the GoAnywhere Secure File Transfer Platform. This webinar will describe the benefits of using GoAnywhere, how to utilize the important features, and how to navigate the registration process. Topics covered will include: an overview of NYSED privacy policies and protecting personally identifiable information; what reports will be available on GoAnywhere; how to register for GoAnywhere; how to create your log-in credentials; how to access and log-in to GoAnywhere; how to move between folders; an overview of the various icons and features; and how to upload/download files. As the STAC Unit will eventually cease the physical mailing of all reports, this webinar is strongly recommended for all individuals who need to access payment and approval data contained in reports generated by the STAC Unit, in addition to all individuals who submit documentation electronically.
| Date and time: | Tuesday, January 29, 2019 10:00 am Eastern Standard Time (New York, GMT-05:00) |
|---|---|
| Duration: | 1 hour |
Webinar Open for Registration: "Other District" and BOCES Public High Cost Claiming for the 2017-18 Enrollment Year
The NYS Education Department, STAC & Medicaid Unit has scheduled a webinar designed to assist districts in verifying their 2017-18 Public High Cost 10-month student data. This webinar will provide an overview of the High Cost Public claiming and verification process for the 1718 enrollment year. Topics covered include: a general overview of High Cost Public 10-month claiming; a brief revisiting of 1718 High Cost Public in-district claiming; an overview of High Cost Public 10-month BOCES claiming; and an overview of High Cost Public 10-month "other district" claiming. This training is recommended for all district personnel who are responsible for any of the following: calculating 10-month annualized costs, entering approvals, and verifying public high cost claims. A brief refresher on registering for and using the GoAnywhere secure file transfer manager will be provided. District responsibility for protecting personally identifiable information (PII) of students will also be discussed.
| Date and time: | Wednesday, February 6, 2019 10:00 am Eastern Standard Time (New York, GMT-05:00) |
|---|---|
| Duration: | 1 hour |
Go to 2018 Archived News