2025-26 DVPUB Memo (In-District)
| TO: | Official State Aid Designee September 2026 |
|---|---|
| FROM: | Dan Coughlin, Education Finance Specialist 2 |
| SUBJECT: | STAC On-Line Verification (DVPUB) – Deadline June 30, 2027 for 2025-26 School Age 10-Month High Cost Public Placements to Receive 2026-27 Public Excess Cost Aid  |
Under Section 3602 of New York State Education Law, the Committee on Special Education (CSE) responsible school district may file a Request for Reimbursement Approval for school age special education students in 10-month district or BOCES programs who have an annualized special education cost that exceeds their district public excess cost threshold dollar amount.
Verification is now open for 2025-26 ten-month High Cost Public in-district placements on the DVPUB online verification screen.
2026-27 excess cost aid is based on 2025-26 school year enrollment and education costs. Current year funding is available to districts for 2025-26 claims verified by June 30, 2027.
2025-26 DVPUB Online Verification Process Overview:
- In-District: In-district claims opened for verification on September 14, 2026.
Complete the DCPUB High Cost Worksheet to calculate the annualized cost and to provide cost breakdowns for any claims flagged as “DCPUB Required” or selected by SED for review. - Other District: Other district claims will open for verification late 2026 or early 2027.
Complete the DCPOD High Cost Worksheet to provide cost breakdowns for all claims that exceed the district threshold. - BOCES: BOCES claims will open for verification in 2027.
Complete the DCPUB High Cost Worksheet for any BOCES claim records where the claimed cost exceeds the cost listed on the BOCES Year-End Final Cost Report.
School districts must verify all High Cost Public claims on the DVPUB screen to be eligible for reimbursement.
Instructions on how to utilize the High Cost Worksheet online screen for in-district claiming can be found at:
https://www.oms.nysed.gov/stac/stac_online_system/online_instructions/
guide_DCPUB.html
Before you begin your DVPUB online verification process, please review the “Guide to Online Verification of
10-Mo. High Cost Public Placements” available on the STAC/Medicaid unit website at:
https://www.oms.nysed.gov/stac/stac_online_system/online_instructions/
guide_DVPUB.html
Additional guidance to streamline the review process for selected claims can be found at:
https://www.oms.nysed.gov/stac/schoolage/schoolage_placement_summary/
public_excess_cost/review_tips.html
Please keep in mind:
- The DVPUB online verification screen includes all public (in-district and other district) and BOCES 10-month excess cost school age placements.
- The DVPUB online verification screen allows amendments in the “To/From” date fields and the “10-month Annualized Costs” field. Prior to amending the “To/From” dates, check the “Education Provider Program Dates” displayed at the top of the DVPUB screen. If a student was enrolled for the entire 10-month school year and the FTE displayed for the student is 1.000, there is no need to adjust the “To/From” dates.
- DVPUB online verification must be processed one education provider at a time.
- For each student, check/amend the “To/From” dates and the “10-Month Annualized Cost” and click the “verify” box on the DVPUB screen. A list of your unverified students can be obtained on either the DQAPP online screen for all providers or the DVPUB online screen for a selected provider.
Additional Guidance for the Provision of Applied Behavior Analysis as a Related Service
The Office of Special Education and Adult Career and Continuing Education (OSEA) and the Rate Setting,
Contract Administration, and STAC/Medicaid Units have released a memorandum that provides both
fiscal and programmatic guidance on the provision of Applied Behavior Analysis (ABA) as a related
service on an individualized education program (IEP):
https://www.oms.nysed.gov/stac/schoolage/correspondence/
ABA_RelatedService_NYSED_2026_September.html
The requirements contained in the memo are effective for the 2026-27 school year, so the STAC/Medicaid Unit will still allow some flexibility for the provision of these services for 2025-26 claiming. However, school districts should ensure that the language in their IEPs for the 2026-27 school year aligns with the memo’s requirements.
Batch submission via the SED File Transfer Manager (FTM):
School districts now have the option to submit high cost worksheet data in large batches as text files via
the SED File Transfer Manager. More information about batch submission, and the exact file specifications
for those submissions, can be found at:
https://www.oms.nysed.gov/stac/electronic_data_transfer_options/dcpub.html
Guidance for “Other District” & BOCES Verifications:
Follow-up memos with more detailed guidance on the “Other District” and BOCES verification processes will be released as those placements open for verification. The BOCES will not populate on the DVPUB dropdowns until their year-end final cost reports have been approved by the STAC/Medicaid Unit.
2024-25 Prior Year Claims:
The 2024-25 enrollment year is now available for prior year claiming. More information about the prior year claiming process can be found at:
https://www.oms.nysed.gov/stac/schoolage/schoolage_placement_summary/
public_excess_cost/prior_year_claims.html
For questions regarding this memo, please contact OMSSTAC@nysed.gov.