EFH277 Student Listings for 2021 Verified Approvals Memo

TO: School District State Aid Designees August 30, 2022
FROM: Adam Lenhardt, Education Finance Specialist 2
SUBJECT: 2020-21 Private and High Cost Public Verified STAC Student Backup for Aidable Excess Cost Calculated on 2021-22 Private Excess Cost Aid Output (PRI) and 2021-22 Public Excess Cost & Excess Cost Aid Set-aside Output Reports (PUB) pdf file

EFH277 STAC 2020-21 High Cost Public and 10-Month Private verified student backup reports were placed in your district’s “outbasket” in the SED File Transfer Manager (FTM) on 08/30/2022. These reports provide the student detail for the 2021-22 PUB and PRI State Aid Output Reports, including the student service dates and costs verified on STAC.

The filename for the PUB report begins with: EFH277_2122_PUB_20220830…
The filename for the PRI report begins with: EFH277_2122_PRV_20220830…

Both reports list students alphabetically within each educational provider. The 2020-21 FTE enrollment and costs were used to calculate the 2021-22 PUB and PRI Aidable Excess Cost at the child, provider, and district levels.

From https://eservices.nysed.gov/publicsams, please have your Business Office print a copy of your district’s 2021-22 PUB and PRI reports to keep on file with the EFH277 student backup reports placed in your FTM “outbasket”. These PUB and PRI reports reflect 2020-21 enrollment year verified STAC enrollment dates. If accessing SAMS through the Business Portal, select the snapshot labeled “August 15 2022 21 Database - 08/09/2022 08:34:50 AM - Aug 15 Database”.

The EFH277 reports were generated on 08/30/2022, so any differences between the Aidable Excess Cost Totals displayed at the end of the EFH277 reports and the 2021-22 PUB Line 7 “Aidable High Cost” and 2021-22 PRI Line 12 “Total Aidable Excess Cost” should be negligible.

A sample High Cost Apportionment Aid calculation for a public placement can be found at:

A sample Private Excess Cost Aid calculation for a private placement can be found at:

The PUB Line 7 Aidable High Cost is multiplied by the PUB Line 4 Public Excess Cost Aid Ratio to get the Line 8 High Cost Apportionment Aid for a public placement, and the PRI Line 12 Aidable Excess Cost is multiplied by the PRI Line 8 Private Excess Cost Aid Ratio to get the PRI Line 13 Private Excess Cost Aid for a private placement.

Keep copies of the 2020-21 STAC student detail backup reports together with the August 2022 copy of the 2021-22 PUB and PRI reports retrieved by your Business Office in your permanent file for the 2021-22 State Aid Year. If you have questions about the enclosed student listings, contact the STAC/Medicaid Unit at OMSSTAC@nysed.gov.

Last Updated: August 30, 2022