STAC Aid Calculations - Aid Ratios, Basis for Payments, and Timing of Payments

High Cost Public Excess Cost Aid

(DSPUB) 10-month High Cost Public Students
(2020-21 Aid Based on September 2019 - June 2020 Enrollment)

Minimum Expense to Generate STAC Aid Aid Ratio Basis of Current Year Aid Payments Current Year Payment Procedures
District files on STAC if 10-Mo. Annualized Education Rate exceeds the Deduction Amount on PUB Line 13. PUB Line 5 Applies to Excess Costs (Min. 25%) Prior Year Enrollment & Education Costs **Separate Checks:
12/2020: 25%
3/2021: 45%
6/2021: 15%
8/2021: 15%
9/2021: Bal.
(if Actual >District Est.)

PUB is the abbreviation for Public Excess Cost Aid Output Report

Section 4405 Private Excess Cost Aid

(DSPRV) 10-Month Private In-State and Out-of State Private Students
(2020-21 Aid Based on September 2019 - June 2020 Enrollment)

Minimum Expense to Generate STAC Aid Aid Ratio Basis of Current Year Aid Payments Current Year Payment Procedures
District files on STAC for all In-State and applies to Out-of-State Private School Placements PRI Line 8
Excess Costs (Min. Aid 50%)
Prior Year Enrollment & Education Costs **Separate Checks:
12/2020: 25%
3/2021: 45%
6/2021: 15%
8/2021: 15%
9/21 Bal.
(if Actual >District Est.)

PRI is the abbreviation for Private Excess Cost Aid Output Report

State Operated Schools (Rome & Batavia) 10-month Program

(DSSSS) 10-mo. students are aided under Private Excess Cost Aid along with pupils claimed under Section 4405 (see above).
(2020-21 Aid Based on September 2019 - June 2020 Enrollment)

Minimum Expense to Generate STAC Aid Aid Ratio Basis of Current Year Aid Payments Current Year Payment Procedures
Rome & Batavia file STACs & AVLs on all Rome & Batavia students *PRI Line 8 Applies to Excess Costs
(Min. Aid 50%)
Prior Year Enrollment & Education Costs **Separate Checks:
12/2020: 25%
3/2021: 45%
6/2021: 15%
8/2021: 15%
9/2021: Bal.
(if Actual >District Est.)

* Private Excess Cost Aid is paid to the district of residence at time of initial admission to Rome or Batavia. SED will deduct the 2020-21 tuition cost for Rome and Batavia students from the district of residence's March 2021 (70%) and June 2021 (remaining 30%) general state aid payment.

** PUB, PRI, and Rome & Batavia Aid are paid together. Districts that receive Medicaid reimbursement get matching monthly checks from SED. The amounts of such checks are deducted from the regularly scheduled payments listed above.

July and August Sections 4408 & 4201 Programs for Students with Disabilities

(DSUMR) 2-mo full-day Section 4408, DSSRL related services only & (DSSOS) 2-mo. §4201 Commissioner’s Appt. Students
(2020-21 Aid Based on July-August 2020 Sec. 4408 and 4201 Placements)

Minimum Expense to Generate STAC Aid Aid Ratio Basis of Current Year Aid Payments Current Year Payment Procedures
No Minimum – file on STAC for all Sec. 4408
students. File for 4201 students who have
Transportation costs.
80% of Education, Maintenance, and
Transportation Costs. (Transportation only for 4201)
Current Year Enrollment & Costs Separate checks.
Up to 56% of aid payable prior to 4/1;
remaining aid up to 80% total paid in next State Fiscal Year.

July and August Chapter 47, 66, and 721 OPWDD Programs

(DSCSM) 2-mo. Chapter Students
(2020-21 Aid Based on July - August 2020 Enrollment)

Minimum Expense to Generate STAC Aid Aid Ratio Basis of Current Year Aid Payments Current Year Payment Procedures
No Minimum – file on STAC for all Chapter
47, 66, and 721 students
100% on Education and
Transportation costs only.
Current Year Enrollment & Costs Separate Checks.
Up to 70% payable before 4/1; Other 30% paid in next State Fiscal Year.

School Year Chapter 47, 66, and 721 OPWDD Programs

(DSCHP) 10-mo. Chapter Students
(2020-21 Aid Based on September 2020 - June 2021 Enrollment)

Minimum Expense to Generate STAC Aid Aid Ratio Basis of Current Year Aid Payments Current Year Payment Procedures
No Minimum – file on STAC for all students. 100% on Education;
CSE Cost Up to $100; Admin. Up to 5% of Education; 100% aid on
Ch. 721 Transportation
Current Year Enrollment & Costs Separate checks.
Cash advance of up to 70% of total aid payable by 4/1; last 30% payable in next State Fiscal Year.

Nonresident Homeless and Runaway Youth Program

(DSHOM) 10-mo. Homeless Students
(2020-21 Aid Based on September 2019 - June 2020 Enrollment)

Minimum Expense to Generate STAC Aid Aid Ratio Basis of Current Year Aid Payments Current Year Payment Procedures
No Minimum. Must submit a STAC-202; check DQHOM to confirm that eligibility record has been entered by STAC Unit prior to entering STAC approval. 100% on Education Prior Year Enrollment & Costs Separate checks.
Up to 100% payable in February of next State Fiscal Year.

Youth Incarcerated in County Correctional Facilities

(DSINC) 12-mo. Incarcerated Youth Students
(2020-21 Aid Based on 12-Month Enrollment Period from July 2020 - June 2021)

Minimum Expense to Generate STAC Aid Aid Ratio Basis of Current Year Aid Payments Current Year Payment Procedures
No Minimum. School districts must enter separate STAC approvals for the July/August period and the September-June period. Minimum Aid is $15,000.
If [“Actual Cost” and
(IY FTE × 150% of AOE / Pupil) ] both exceed $15,000; Actual Aid – lesser of the 2 higher amounts.
Current Year Enrollment & Costs; Maximum aid per FTE is 150% of (AOE / Pupil). Paid in 3 installments:
first 41.7% before 4/1,
up to 75% by 7/30,
last 25% by 11/30.
Last Updated: March 7, 2023