Annual User Reauthorization
Introduction
To ensure the security of the personally identifiable student information contained within the STAC Online (EFRT) System, users must be reauthorized on an annual basis.
Users Requiring Annual User Reauthorization
User access for the following agency types require annual reauthorization by the indicated “super user”:
- School Districts & Special Act Districts: Reauthorized by District Superintendent
- Counties: Reauthorized by Designated Municipality Representative
- SED-Approved Providers: Reauthorized by Executive Director
Actions Required by Agency “Super Users”
These “super users” have a responsibility to monitor and ensure that only appropriate users have access to confidential student information in the STAC online (EFRT) system.
The “XTEND” online screen provides “super users” with the ability to reverify or suspend user rights for STAC Online Users associated with their school district, county, or provider.
A list of all active STAC system online users associated with the “super user's” school district, county, or provider will appear on the XTEND screen. This screen also contains all suspended users for the school district, county, or provider for the past two years.
Accessing the XTEND Agency Authorized Users Listing screen
Step 1: Log into the STAC Online (EFRT) System.
Each “super user” has been assigned a unique, case-sensitive Usercode and password to be used exclusively to access the XTEND screen. A letter with the Usercode is sent out each fall, along with instructions for resetting the password. The Usercode remains the same for the “super user's” tenure in their position.
“Super users” who cannot locate their assigned Usercodes should contact OMSSTAC@nysed.gov.
Step 2 (If Required): Update password.
The password associated with each “super user” Usercode has not changed since it was last utilized, however new “super users” and “super users” who have not logged in during the past six months, may be required to choose a new password before proceeding.
Instructions to reset your password can be found on the STAC website:
Step 3: Navigate to the screen.
From the main menu, click on the “S” button to the left of “XTEND Reverify Users” to access the XTEND Agency Authorized Users Listing screen.
Suspending & Reauthorizing Access
Instructions to suspend and reauthorize users can be found on the STAC website:
- Online User Reauthorization: A User Guide for School Districts and Municipalities
- Online User Verification: A User Guide for SED-Approved Provider Verification of STAC Online Users
Authorizing New Users
The XTEND screen cannot be utilized to add new STAC online users. The process for new users to apply for a Usercode and password to the STAC Online (EFRT) System remains the same. New users must complete and forward to the STAC/Medicaid Unit a signed “Request Form for Online Access to the STAC Database”, available from the Forms page on the STAC Unit website. Please contact OMSSTAC@nysed.gov if you have any questions regarding this process.