Listing of STAC Approvals for a Particular School Year

STAC ONLINE SYSTEM (EFRT) INTRODUCTORY TOPICS

A User Guide for School Districts, Municipalities, and SED-Approved Special Education Providers

Printable Version pdf file


Overview:

There are times when a school district, municipality, or SED-approved provider needs to confirm which students have been claimed for a particular school year. The DQAPP screen provides an Agency Approvals List that can be filtered by provider, placement type, and verification status.

I. Access the XTEND screen

  1. Go to the STAC homepage at https://www.oms.nysed.gov/stac/
  2. Click on the “EFRT Online Sign-In” button on the left hand side of the screen.
    Screenshot of STAC Unit homepage, with the EFRT Online
					Sign-In link circled
  3. You will be advanced to the “Welcome” online screen.
    A screenshot of the login screen for the STAC Online
					System (EFRT)
  4. Enter your case-sensitive confidential Usercode and password.
    • If you see an error message indicating that your Usercode has expired, contact your superintendent, municipality representative, or executive director and ask them to reauthorize you.
  5. If it has been more than six months since you’ve last accessed EFRT, you may be required to change your password. If a new password is required:
    • Enter the password from the letter you received as the Old Password.
    • The new password you select should be exactly eight characters, no more and no less. Six letters followed by two numbers works best.
  6. After logging in, you will be taken to the appropriate home menu for your agency type.
    • Most school district users will be advanced to the
      DMNUMSpecial Education Main Menu screen.
    • Most county 4410 users will be advanced to the
      DMNUPPreschool Service Reimbursement Menu screen.
    • Most provider users will be advanced to the
      DMNPR” Special Education Provider Main Menu screen.
  7. School district users should select the “DMQRYSTAC School Age & Preschool Inquiry Screens option. County 4410 users and provider users should remain on their home menu.
  8. Select the “DQAPPApproval Lists option from the menu.
A screenshot of the DMQRY menu screen, cropped to display only the DQAPP APPROVAL LISTS option.

II. Choose the Selection Criteria and Get Records

  1. Select the enrollment year associated with the data you’re seeking from the “School Year” dropdown menu.
  2. Your agency’s SED Code and Agency Type should be pre-filled based on your Usercode.
  3. Click the “Get Providers” button.
  4. If you are a provider user, the “Provider” dropdown menu will populate automatically. If you are a school district or county 4410 user, you will have the option to select a specific provider or select “All Providers”.
  5. Select a specific placement type from the “Placement Type” dropdown menu or select “All Placement Types”.
  6. By default the screen will retrieve “All” records. If you want to limit your selection to “Verified” or “Unverified” records, select the appropriate radio button from the box in the top-right corner of the screen.
  7. Click the “Get Records button.
Screenshot of the top section of the DQAPP Agency Approvals List screen, with Exampletown UFSD used as the example agency.
  1. A list of all approvals of the placement you selected will be displayed.
Screenshot of the bottom section of the DQAPP Agency Approvals List screen, cropped to display only the first four records listed.

III. Generate a Printable PDF Copy of the Displayed List

  1. Once the population of reimbursement claims you have selected is displayed on the screen, click the “Send File to SED FTM” button to generate a PDF copy of the listing with appropriate page breaks.
  2. The generated PDF will be available in your agency’s “outbasket with the SED File Transfer Manager.
  3. The PDF will not have any top or left margins, so make sure to select the “Fit” option under “Page Sizing & Handling” when printing a copy using Adobe Acrobat or Adobe Acrobat Reader.
Last Updated: March 6, 2023