Listing of STAC Approvals for a Particular School Year
STAC ONLINE SYSTEM (EFRT) INTRODUCTORY TOPICSA User Guide for School Districts, Municipalities, and SED-Approved Special Education Providers
Overview:
There are times when a school district, municipality, or SED-approved provider needs to confirm which students have been claimed for a particular school year. The DQAPP screen provides an Agency Approvals List that can be filtered by provider, placement type, and verification status.
I. Access the XTEND screen
- Go to the STAC homepage at https://www.oms.nysed.gov/stac/
- Click on the “EFRT Online Sign-In” button on the left hand side of the screen.
- You will be advanced to the “Welcome” online screen.
- Enter your case-sensitive confidential Usercode and password.
- If you see an error message indicating that your Usercode has expired, contact your superintendent, municipality representative, or executive director and ask them to reauthorize you.
- If it has been more than six months since you’ve last accessed EFRT, you may be
required to change your password. If a new password is required:
- Enter the password from the letter you received as the Old Password.
- The new password you select should be exactly eight characters, no more and no less. Six letters followed by two numbers works best.
- After logging in, you will be taken to the appropriate home menu for your agency
type.
- Most school district users will be advanced to the
“DMNUM” Special Education Main Menu screen. - Most county 4410 users will be advanced to the
“DMNUP” Preschool Service Reimbursement Menu screen. - Most provider users will be advanced to the
“DMNPR” Special Education Provider Main Menu screen.
- Most school district users will be advanced to the
- School district users should select the “DMQRY” STAC School Age & Preschool Inquiry Screens option. County 4410 users and provider users should remain on their home menu.
- Select the “DQAPP” Approval Lists option from the menu.
II. Choose the Selection Criteria and Get Records
- Select the enrollment year associated with the data you’re seeking from the “School Year” dropdown menu.
- Your agency’s SED Code and Agency Type should be pre-filled based on your Usercode.
- Click the “Get Providers” button.
- If you are a provider user, the “Provider” dropdown menu will populate automatically. If you are a school district or county 4410 user, you will have the option to select a specific provider or select “All Providers”.
- Select a specific placement type from the “Placement Type” dropdown menu or select “All Placement Types”.
- By default the screen will retrieve “All” records. If you want to limit your selection to “Verified” or “Unverified” records, select the appropriate radio button from the box in the top-right corner of the screen.
- Click the “Get Records button.
- A list of all approvals of the placement you selected will be displayed.
III. Generate a Printable PDF Copy of the Displayed List
- Once the population of reimbursement claims you have selected is displayed on the screen, click the “Send File to SED FTM” button to generate a PDF copy of the listing with appropriate page breaks.
- The generated PDF will be available in your agency’s “outbasket with the SED File Transfer Manager.
- The PDF will not have any top or left margins, so make sure to select the “Fit” option under “Page Sizing & Handling” when printing a copy using Adobe Acrobat or Adobe Acrobat Reader.
Last Updated:
March 6, 2023