View/Print a Single STAC-3 Approval

STAC ONLINE SYSTEM (EFRT) INTRODUCTORY TOPICS

A User Guide for School Districts, Municipalities, and SED-Approved Special Education Providers

Printable Version pdf file

Overview:

There are times when a school district, municipality, or SED-approved provider needs the child detail from a particular reimbursement service claim in a formatted, printable format called a STAC-3. These STAC-3s can be selected from a list after entering the student’s STAC ID on the DQPRT screen.

I. Access the DQPRT screen

  1. Go to the STAC homepage at https://www.oms.nysed.gov/stac/
  2. Click on the “EFRT Online Sign-In” button on the left hand side of the screen.
    Screenshot of STAC Unit homepage, with the EFRT Online Sign-In link circled
  3. You will be advanced to the “Welcome” online screen.
    A screenshot of the login screen for the STAC Online System (EFRT)
  4. Enter your case-sensitive confidential Usercode and password.
    • If you see an error message indicating that your Usercode has expired, contact your superintendent, municipality representative, or executive director and ask them to reauthorize you.
  5. If it has been more than six months since you’ve last accessed EFRT, you may be required to change your password. If a new password is required:
    • Enter your existing password used on the Welcome screen as your Old Password.
    • The new password you select should be exactly eight characters, no more and no less. Six letters followed by two numbers works best.
  6. After logging in, you will be taken to the appropriate home menu for your agency type.
    • Most school district users will be advanced to the
      “DMNUM” Special Education Main Menu screen.
    • Most county 4410 users will be advanced to the
      “DMNUP” Preschool Service Reimbursement Menu screen.
    • Most provider users will be advanced to the
      “DMNPR” Special Education Provider Main Menu screen.
  7. School district users should select the “DMQRY” STAC School Age & Preschool Inquiry Screens option. County 4410 users and provider users should remain on their home menu.
  8. Select the “DQPRT” View/Print Child Service STAC Approval option from the menu. A screenshot of the DMQRY menu screen, cropped to display only the DQPRT VIEW/PRINT CHILD SERVICE STAC APPROVAL option.

II. Select a Service STAC Approval

  1. Enter the student’s six-character STAC ID in the “STAC ID” box.
  2. Click the “Get Profile” button. Screenshot of the top section of the DQPRT STAC Child Print Search screen.
  3. A list of all the student’s service approvals associated with your agency will be displayed. Screenshot of the bottom section of the DQPRT STAC Child Print Search screen, listing the student's existing service approvals. Cropped to display only the most recent nine records.

III. Display and Print a Single STAC-3

  1. Find the record you’re interested in from the list and click the “P” button in the “Select” column.

    The STAC-3 will be displayed on a screen with a yellow background (for Incarcerated Youth placements) or a green background (for all other service approvals). Screenshot displaying an example STAC-3 Notice of Commissioner's Approval for Reimbursement on the DSTC3 screen.
  2. Your browser’s default settings may cut off the right side of the screen when printing. If this happens, adjust the scaling; around 89 to 93 percent usually works for most browser/printer combinations.
Last Updated: March 6, 2023