OPWDD Chapter 47, 66, & 721 10-Month Placements
(Screen DSCHP):

A User Guide for School Districts

STAC ONLINE SYSTEM (EFRT) SCHOOL AGE APPROVALS

Printable Version pdf file

I. Overview

This screen is used by school districts to enter/view a 10-Month reimbursement approval for students in the custody of OPWDD residing in Chapter 47 Group Homes, Chapter 66 Developmental Centers, Chapter 721 Intermediate Care Facilities, or Chapter 721 Individual Residential Alternatives.

II. Accessing the DSCHP Screen

  1. Load EFRT in your web browser: https://efrt.nysed.gov/efrt/
  2. Log onto the STAC Online System. All entries must be uppercase.
Screenshot of the Welcome screen that appears when first accessing the STAC Online (EFRT) System.

i. Enter your assigned User Code.

ii. Tab to the Password field and enter your assigned password.

iii. Press Enter.

  1. From your home menu, select "DMNUS" ADD/AMEND REIMBURSEMENT APPROVALS.
  2. From the DMNUS menu, select "DSCHP" CHAPTER APPROVALS (10 MONTH)
Screenshot of the DSCHP School Age 10 Month Chapter Placement screen, without anything selected or entered.

III. Entering Reimbursement Approval

  1. Enter the student’s STAC ID in the STAC ID field.
  2. Enter the first three letters of the student’s last name in the Name field.
  3. Select the appropriate year from the School Year dropdown menu.
  4. Click the Inquire button.

The student’s full name will be displayed for you to verify, and “Add” will be inserted in the Mode field at the top-right corner of the screen.

  1. Fill out the fields listed below:
Data Field Description
Disability Select the student’s disability from the dropdown list.
CSE District Pre-filled with your district’s 12-digit SED code.
Chapter Type Check the district’s copy of the STAC-200 and select the type of placement for the child:
  • Individualized Residential Alternative
  • Intermediate Care Facility
  • Developmental Center
  • Group Home
ICF/IRA Provider Select the OPWDD agency provider from the list.
Education Provider
(Pre-approval may be needed for private placement.)		 Select the approved provider from the list. Submit a Request for Addition to Drop Down Menu FormPDF form if the provider is not listed.
Program After selecting a Provider, click the Get ED Programs button to retrieve a list of programs.
Start Date Enter the date (mm/dd/yy) that the student first attended the program for the selected enrollment period. The student cannot start prior to the program begin date indicated in the program description.
End Date Enter the date (mm/dd/yy) that the student last attended the program for the selected enrollment period. The student’s enrollment cannot go beyond program end date indicated in the program description.
Rate
(Public Placement Only)		 Enter the 10-month annualized cost for special education services.
(Do not enter $ sign or commas)
Aide Percentage
(Child-specific only; Do NOT claim classroom aides/paraprofessionals)		 If the student is receiving the services of a 1:1 aide or TA, enter the percentage of time the aide is with the student rounded up to nearest whole percent; otherwise leave blank. Enter numbers only; do not enter % symbol or decimal point. (Nurses, interpreters, & maintenance aides require the submission of a child-specific aide request formpdf.)
Transportation Enter the 2-month transportation cost.
(Do not enter $ sign or commas)
Administrative This amount is limited to 5 percent of approved tuition.
(Do not enter $ sign or commas)
CSE Extraordinary CSE costs should not exceed $100.
  1. Click the Add button to submit.

IV. Amending Reimbursement Approval

  1. From your home menu, select the top choice on the list:
    "DMQRY" STAC SCHOOLAGE&PRESCHOOL INQUIRY SCREENS
  2. From the DMQRY menu, select "DQCLD" VIEW/AMEND CHILD SERVICE APPROVALS.
  3. Enter the student’s STAC ID in the STAC ID field.
  4. Click the Get Profile button.
  5. Select the service approval you want to amend by clicking on the "S" to the left of the approval.

The service reimbursement approval will be displayed.

  1. Delete all of the text in the Go to field at the top-right corner of the screen.
  2. Hit Enter on your keyboard. "Change" will replace "Inquiry" in the Mode field just under the Go to field at the top-right corner of the screen.
  3. The fields that can be amended are listed below:
Data Field Description
Disability Select the student’s disability from the dropdown list.
Start Date Enter the amended start date.
End Date Enter the amended end date.
Rate Enter the amended 10-month annualized cost.
Aide Percentage Enter the amended aide percentage. To remove an aide, clear out this field so there’s no text. Do not enter “0”.
Transportation Enter the amended transportation cost.
(Transportation cost may also be amended on the DVSTC verification screen.)
Administrative Enter the amended administrative cost.
CSE Enter the amended CSE cost.
  1. Click the Change button to submit.

V. Troubleshooting

If single error occurs, a message will be displayed in the status bar at the bottom of the screen (Internet Explorer only). If multiple errors occur, the errors will be displayed in pop-up box (all browsers).

Last Updated: May 13, 2025