Claiming §4201/S.O. Transportation Aid Using Online Verification Screen
(Screen DVST3)

A User Guide for School Districts

STAC ONLINE SYSTEM (EFRT) SCHOOL AGE VERIFICATION

Printable Version pdf file

I. Overview

This screen is used by school districts to verify actual summer transportation costs for students enrolled at §4201 State-supported and State Operated Schools during the Extended School Year, reported on the DSSOS screen.

II. Summer Transportation Initial Verification

  1. Log onto the EFRT system.
  2. Navigate to the DVST3 screen using either of the following methods:
    1. Type “DVST3” directly into the Go to box in the top-right corner of the screen and hit Enter on your keyboard.
    2. Navigate to the screen using the menus:
      1. From the DVNUM Special Education Main Menu, select the “DMNUV ONLINE AVL VERIFY, PAYMENTS & CHARGEBACKS” option.
      2. From the DMNUV Online AVL Processing Menu, select the “DMNVS SCHOOL AGE ONLINE AVL PROCESSING“ option.
      3. From the DMNVS School Age Online AVL Processing Menu, select the “DVST3 4408 SUMMER 4201/SO TRANS VERIFICATION” option.
  3. On the DVST3 screen, select the appropriate year from the “School Year” dropdown menu.
  4. The CSE District will be pre-filled with your district’s 12-digit BEDS code.
  5. The toggle box on the right will default to the “Unverified” selection.
  6. Click the “Get Providers” button and select a summer Section 4201 State-supported or State Operated provider that has students with unverified transportation costs.
    1. If your district has a large number of students at a given provider, you can enter the “First 4 Letters of Last Name” in the box to narrow your search for a specific student. Otherwise, leave this box blank.
  7. Click the “Get AVL” button.
  8. Verify (and/or amend) the transportation cost for each student:
    1. If the cost displayed in the “Approved” cost column is correct, check the “Verify” box.
    2. If the cost displayed in the “Approved” cost column is incorrect, enter an amended cost in the field in the “Cost Verified” column and then check the “Verify” box.
    3. If you are uncertain if the cost is correct, leave the “Verify” box empty and proceed to the next student.
  9. Once you’ve amended and/or verified the costs for all of the students displayed, click the “Submit” button to complete the verification. Repeat for each provider.

III. Payment Stops

A “Stop Payment” flag is generated if you verify a transportation cost above the cap established for that summer.

  1. Make sure all verified costs are correct.
  2. Click the “Submit” button.
    1. Avoid the “View” button. If you click it, EFRT will bring up the next page of students without processing any of your entries.
  3. If the transportation cost exceeds the cap established for that summer, a red letter “S” (for Stop Payment) will display to the left of that student’s name along with a warning message at the bottom of the screen.
  4. If you meant to enter a cost below the cap, correct the amount in the “Cost Verified” column, check the “Verify” box, and hit the “Submit” button a second time. This will remove the “S” Stop Payment.
  5. To continue to claim a cost above the summer cap, click the “Submit” button a second time without amending the amount in the “Cost Verified” column. The red “S” Stop Payment status will remain on the student’s record until it is removed by the STAC Unit.
    1. It will not be removed, even if you later reduce the cost below the cap, so make sure your costs are correct before you click on the “Submit” button a second time.
  6. To get a Stop Payment flag removed, complete and submit the form linked below, along with backup contract invoices or calculations to justify the transportation cost being claimed for the student:

IV. OPTIONAL: Identify Any Remaining Providers Which May Have Students with Unverified Transportation Costs

  1. Go to the “DQAPP“ Agency Approvals List screen.
  2. On DQAPP, select the “School Year”.
  3. Click the “Get Providers” button.
  4. Select “All Providers“ from the provider dropdown and “DSSOS Section 4201 - Blind/Deaf - 2-Mo.” from the Placement Type dropdown.
  5. Click the “Get Records” button and scroll down through the list of students. Note all the provider names. All these providers may have students with unverified transportation costs.
Last Updated: December 11, 2024