Online Verification of 02-Mo. Section 4408 Education & Main. (DVSUM)

STAC ONLINE SYSTEM (EFRT) SCHOOL AGE VERIFICATION

A User Guide for School Districts

Printable Version pdf file

I. Overview

This screen is used by school districts to verify July and August Section 4408 education and maintenance that was initially entered on the DSUMR service approval screen.

The following screens work together for 02-Month summer special class placements:

  1. DSUMR, for initial entry of reimbursement claim
  2. DVSUM, to verify actual enrollment (education & maintenance) after the summer has ended.
  3. DVSTR, to verify actual transportation costs after the summer has ended.

II. DVSUM Initial Verification

  1. Log onto the EFRT system.
  2. From the DMNUM Special Education Main Menu, select the DMNUV option
    (ONLINE AVL VERIFY,PAYMENTS & CHARGEBACKS).
  3. From the DMNUV Online AVL Processing Menu, select the DMNVS option
    (SCHOOL AGE ONLINE AVL PROCESSING).
  4. From the DMNVS School Age Online AVL Processing Menu, select the
    DVSUM option (4408 SUMMER PLACEMENT VERIFICATION).
  5. On the DVSUM screen, select the appropriate year from the “School Year” dropdown menu. The screen will default to “Unverified” selection criteria.
  6. The CSE District will be pre-filled with your district’s 12-digit BEDS code.
  7. Click the “Get Providers” button. Select a provider from the dropdown menu.
  8. Once a provider has been selected, click the “Get AVL” button.
  9. Review enrollment information and make sure it is correct:
    1. Do the program codes match the programs the students were enrolled in?
    2. If the student was residential, is the maintenance displayed?
      NOTE: Students in CRP placements (9020 or 9021 education) will not have maintenance listed.
    3. If the student had an education aide, nurse, or interpreter, is the % Aide column displaying the correct percentage?
    4. Do the From and To dates reflect the student’s first day of attendance and last day of attendance? Is the FTE correct?
  10. Hit the “Submit” key after you complete the verification for all students displayed on each DVSUM screen. Otherwise the updates and verifications will not be processed.
    NOTE: If any of the information is incorrect, update the submission on the DSUMR screen before continuing with verification on DVSUM.

III. Reviewing Your Verifications

  1. To view all verified records, select “Verified” in the top-right box and then click the “Get AVL” button.

IV. DVSUM Re-Verification

Re-verification is required when:
  1. The dates of service (on a verified claim) are amended on the DSUMR screen.
  2. The program code (on a verified claim) is amended on the DSUMR screen.
  3. The education Aide Percentage (on a verified claim) is amended on the DSUMR screen.
  4. A maintenance aide is added by the STAC/Medicaid Unit.
    NOTE: If re-verification education/maintenance is required on DVSUM, re-verification of transportation will also be required on DVSTR.
Last Updated: December 31, 2024