Online Instructional Guides for Navigating the System and EFRT Screens

Below are PDF links to the Instructional Guides for help in entering and amending approvals and navigating throughout EFRT's online screens.

Introductory Topics

Guide Name Web Print Updated
XTEND – Guide for District/County Verification of Online Users HTML PDF 11/2022
XTEND – Guide for Provider Verification of Online Users HTML PDF 11/2022
Generic Online Access Manual for New Users   PDF  
Guide for STAC Online System -- Notes and Shortcuts   PDF  
DCHSR – Searching for and Assigning STAC IDs HTML PDF 09/2023
DSRWD - Guide for Withdrawing STAC Service Approvals HTML PDF 06/2022
Guide for Providers to Make Program Date Changes HTML PDF 04/2024
Calculating Student-Specific Aide Percentages HTML PDF 04/2023
DQAPP - Listing of STAC Approvals for a Particular School Year HTML PDF 03/2023
DQPAY - Looking Up APR Information and Exporting to SED FTM HTML PDF 11/2019
DQPRT - View/Print a Single STAC-3 Approval HTML PDF 03/2023

Pre-School

Guide Name Web Print Updated
DSPRE - Center-base Reimbursement Approvals   PDF  
DSEVL - Evaluation Reimbursement Approvals   PDF  
DSSEI - SEIT/Related Services Reimbursement Approvals   PDF  
CPSE Administrative Costs HTML PDF 01/2018
Education AVL Processing   PDF  
Evaluation AVL Processing HTML PDF 11/2018
Accessing AVL Reports through SED File Transfer Manager (FTM) HTML PDF 04/2019

School Age

Pre-Approval

Guide Name Web Print Updated
DCERT - Private Placement Certification (pre-approval) HTML PDF 12/2021

Approvals

Guide Name Web Print Updated
DSPRV - Private Excess Cost (10 month) HTML PDF 07/2022
DSPUB - Public Excess Cost (10 month) HTML PDF 04/2022
DSUMR - Special Class Approval (2 month) HTML PDF 07/2022
DSSRS - Related Serv/Specially Designed Instruction (2 month)   PDF  
DSCSM - OPWDD Chapter (2 month) HTML PDF 08/2023
DSCHP - OPWDD Chapter (10 month) HTML PDF 05/2025
DSHOM - Non-Resident Homeless (10 month)   PDF  
DSINC - Incarcerated Youth Approvals (12 month)   PDF  

Pre-Verification

Guide Name Web Print Updated
DCPUB - High Cost Student Worksheet (BOCES/In-District) HTML PDF 09/2023
DCPOD - High Cost Student Worksheet (Other District) HTML PDF 03/2023

Verification

Guide Name Web Print Updated
DVHOM - Non-Resident Homeless (10 month) HTML PDF 04/2022
DVPUB - Public Excess Cost (10 month) HTML PDF 09/2023
DVPRV - Private Excess Cost (10 month) HTML PDF 10/2021
DVSSY - State-supported (4 month & 10 month) HTML PDF 03/2017
DVCSM - Summer Chapter Educ. (2 month) HTML PDF 12/2024
DVSUM - Special Class Educ./Main. (2 month) HTML PDF 12/2024
DVSTR - Special Class Transportation (2 month) HTML PDF 12/2024
DVST2 - Related Serv/SDI Transportation (2 month) HTML PDF 12/2024
DVSTC - Summer Chapter Transportation (2 month) HTML PDF 12/2024

Reapplications

Guide Name Web Print Updated
DRPRV - Private Excess Cost (10 month) HTML PDF 04/2022
DRPUB - Public Excess Cost (10 month) HTML PDF 04/2022
DRSUM - Special Class Approval (2 month) HTML PDF 04/2022
DRSSY - Section 4201 State-supported (10 month) HTML PDF 04/2022
DRCSM - OPWDD Chapter (2 month) HTML PDF 04/2022
DRCHP - OPWDD Chapter (10 month) HTML PDF 04/2022
Last Updated: May 13, 2025