Q&A from the Session 2 - STAC Verification and Payments for School Business Officials, Oct. 7, 2021

The table below provides the questions with answers that were asked by participants during the "STAC Verification and Payments for School Business Officials" session of the Fall 2021 STAC Workshop Webinar that was held on October 7, 2021.

The presentation slides can be found below:


Question Answer
1. If a student is educated in a self-contained classroom, how should Adaptive Physical Education be reported on the DCPUB or DCPOD high cost worksheet? If a student is educated in a self-contained classroom, the Adapted Physical Education should be reported as a related service in Section IV.
2. Is a Functional Behavioral Assessment (FBA) eligible for High Cost Public reimbursement? No. An FBA is considered a type of evaluation, and evaluations are not eligible for High Cost Public reimbursement.
3. If the student's IEP recommends that a service be delivered at “Home/School/Community”, is it eligible for reimbursement? Ideally, the CSE's recommendation would be more specific. However, the service may still be reimbursable as long as the student's IEP clearly defines what special education services are being provided, whether the services are provided individually or in a small group setting, and the duration of each of those services.

4. When reporting costs for an Integrated Co-teaching placement, do you include the costs for both teachers on the DCPUB or DCPOD high cost worksheet? No. Only special education costs are eligible for High Cost Public reimbursement, so only the costs for the special education teacher should be included. The group size should also only include the special education students in the classroom.
5. If the CSE has recommended that a student receive a service in a small group setting, do you still claim sessions that were provided individually because the other students in the small group were absent? Yes.
6. When are the deadlines for claiming Homeless reimbursement, and when are the payments made? Homeless payments are based upon required elements:
  1. open school year for payment;
  2. eligible homeless record (DQHOM) created;
  3. entered homeless approval (DSHOM); and
  4. verified homeless approval (DVHOM).

Starting with the 2020-21 enrollment year, the homeless verification timeline changed from July to November/December; meaning, the screen will be opened shortly. This change was needed to coincide with the release and upload of the previous year final/approved nonresident tuition (NRT) rates by the State Aid Unit.

The first 2020-21 enrollment year homeless aid payment will be made in February/March 2022, with a second payment scheduled for January 2023. Note, the second payment for the 2019-20 Homeless Program is scheduled for January 2022. This timeline of payments could be impacted due to funding being made available by the Division of Budget.

7. Should only Medicaid reimbursable services be included when reporting related services? No.
Last Updated: December 14, 2021