SEDREF Main Information Page


Welcome to the NYSED SEDREF information page. From this page you can find information about the system data and who to contact for changes.


SEDREF REPORTS (data refreshed nightly) -

Please click here to access dynamically built standard reports that contain data such as:

      Institution contact info - phone, fax, email, URL
      Administrative contact info - phone, fax, email, URL
      Physical & mailing addresses for institutions

Also available: reports separating institutions by different categories

    • Active/Inactive Institutions
    • Institution Type and Subtype
    • Schools by Grade Organization      and more...

 Instructions for accessing SEDREF reports PDF file

  • Please be aware these reports use pop ups - so adjust your browser settings accordingly (follow instructions at end of document listed above)

  • Once you've read through the instructions (link above) and tried out the reports, please contact  if you have further questions.

  • These reports are accessible via Microsoft IE, Mozilla Firefox, Apple Safari & Google Chrome

  • Please remember to come back and re-run a report each time you need it since the database is refreshed nightly and information changes frequently.

  • Due to the large size of some of these reports, please be patient while the data is dynamically pulled from the Database.

Descriptions for various codes on SEDREF:

Address Types PDF file                                                    Administrative PositionsPDF file  

Approval Codes-Charter SchoolsPDF file                                Community Types PDF file   

Contact Types PDF file              Country CodesPDF file                 Grade Organizations PDF file  

Needs Resource Codes PDF file                                   OITS GIS Accuracy Codes PDF file  

Personal Salutations PDF file    Record Types PDF file           NP HS Registration DescPDF file   

Types of Incorporation on SEDREFPDF file           Usage Indicator Descriptions PDF file


Federal Funds

If your agency receives federal funds, or wishes to do so, please refer to the following site for information and guidance with regards to Federal Reporting requirements at NYSED: Federal Reporting Guidance and Information  


If you are a representative from a School District, Public School, Nonpublic School, Charter School, BOCES, or RIC and you need to contact SED for a change in your contact information (including Director of Special Ed), or for a BOCES virtual location, please contact Cheryl Mitchell in the P-12/IRS office for those changes as follows:

  • For changes to CEO information for all types of Institutions listed above, the change must be on the Institution's letterhead and can be emailed or faxed.
  • For Nonpublic School CFO information, the change must be captured on this CFO form Word file(38.5 KB) or this CFO form in PDF PDF file and faxed or emailed.
  • For all other contact info changes for the above types of Institutions, the change can be requested via phone, fax, or email.
  • Phone # - (518) 474-7965
  • Fax # - (518) 474-4351
  • email -


The links below are for SEDREF clarification. 

Last Updated: October 30, 2015