SEDREF Main Information Page

Welcome to the NYSED SEDREF information page. From this page, you can find information about the system data, use the dynamic reports, and find who to contact for changes.

SEDREF REPORTS (data refreshed nightly) -

New COGNOS reports are now available for use.  These new reports will be replacing the old Discoverer reports and both sets of reports will be available for awhile to facilitate transition.

Please read through these new instructions for Accessing SEDREF General Reports in COGNOS , try out the reports and if you have further questions, you may contact .

As you will see explained in the instructions, you may open a report by clicking on the name of the report as a quick view.  Otherwise, there are 4 types of output for each of the reports available on the right side of the page.

Use this mapping document to locate the new version of a report you have used in the past.

Please click here to access the new dynamically built COGNOS reports.

Please click here to access the dynamically built original standard reports that contain data such as:

      Institution contact info - phone, fax, email, URL
      Administrative contact info - phone, fax, email, URL
      Physical & mailing addresses along with GIS info for Institutions

Also available: reports separating institutions by different categories

    • Active/Inactive Institutions
    • Institution Type and Subtype
    • Schools by Grade Organization      and more...

 Instructions for accessing original SEDREF reports PDF file

  • Please be aware these reports use pop ups - so adjust your browser settings accordingly (follow instructions at end of document listed above)

  • Once you've read through the instructions (link above) and tried out the reports, please contact  if you have further questions.

  • These reports are accessible via Microsoft IE, Mozilla Firefox, Apple Safari & Google Chrome

  • Please remember to come back and re-run a report each time you need it since the database is refreshed nightly and information changes frequently.

  • Due to the large size of some of these reports, please be patient while the data is dynamically pulled from the Database.

Descriptions for various codes on SEDREF:

Address Types PDF file                                                    Administrative PositionsPDF file  

Approval Codes-Charter SchoolsPDF file                                Community Types PDF file   

Contact Types PDF file              Country CodesPDF file                 Grade Organizations PDF file  

Needs Resource Codes PDF file                                   OITS GIS Accuracy Codes PDF file  

Personal Salutations PDF file    Record Types PDF file           NP HS Registration DescPDF file   

Types of Incorporation on SEDREFPDF file           Usage Indicator Descriptions PDF file

Federal Funds

If your agency receives federal funds, or wishes to do so, please refer to the following site for information and guidance with regards to Federal Reporting requirements at NYSED: Federal Reporting Guidance and Information  


If you are a representative from a School District, Public School, Nonpublic School, Charter School, BOCES, or RIC and you need to contact SED for a change in your contact information (including Director of Special Ed), or for a BOCES virtual location, please proceed as follows:

  • For Nonpublic School CFO information, the change must be captured on this CFO form Word file(38.5 KB) or this CFO form in PDF PDF file and emailed.
  • For all other contact info changes, including CEO, for the above types of Institutions, a change request must be made via a formal communication on the Institution's letterhead and must include the following:
    • School BEDS code
    • email address and phone number of the new individual
    • effective date of the change
    • signature of current superintendent or principal
    Please email the request to .*These changes will no longer be accepted via phone.*
  • For questions, please call the Office of Information and Reporting at (518) 474-7965.


The links below are for SEDREF clarification. 

Last Updated: September 18, 2017