§4410 AVL Memo 07/19/2022

To:            County Chief Fiscal Officer

From:        Robert J. Wojtkiewicz Jr., Education Finance Specialist 2

Date:        July 19, 2022

Subject:    Automated Voucher Listing (AVL) for Claims Pursuant to Section 4410 of the Education Law

The following is a list of claim documents for reimbursement of services provided to preschoolers under §4410 of Education Law. Included in this release are:

  • 2019-20 AVL #09 - §4410 Preschool Evaluations   -- Due August 19, 2022
  • 2021-22 AVL #02 - §4410 Preschool Evaluations   -- Due August 19, 2022
  • 2020-21 AVL #06 - §4410 Programs & Services   -- Due August 19, 2022

Note: 2021-22 EVAL-AVL #02 is for claims to expenses paid for §4410 Evaluations provided through May 31, 2022 only.

The AVLs for “Programs and Services” and “Preschool Evaluations” are electronic AVLs ( either online or File Transfer Protocol (FTP)). A printable version is available through the SED File Transfer Manager (FTM) and may be used as a guide in the completion of your electronic AVL.

Upon completion of an AVL, a separate email notification for each AVL is to be sent advising this office that the AVL is complete and ready for processing. Emails should be addressed as follows:

To: OMSSTAC@nysed.gov

Subject: AVL information submitted (ex. 2021-22 EVAL-AVL #02)

The body of each email should include:

  • Name of County
  • AVL information submitted (ex. 2021-22 EVAL-AVL #02)
  • Total amount claimed (at 100%) before SED Adjustments

Changes made after submission and notification to the STAC and Medicaid Unit will not be processed. Counties submitting AVLs online will be notified via e-mail only in the event of a problem. If we do not notify you within a week, assume that the online AVL has been successfully processed and submit your electronic signature. Counties submitting AVLs via FTP process should wait until they receive notification that their FTP AVL file has been successfully processed before submitting an electronic signature.

Important Reminder: Only costs which have been paid by the County may be submitted for reimbursement.

ELECTRONIC SIGNATURES are required for all AVLs whether submitted online or via the FTP process. Payments will not be issued until the STAC and Medicaid Unit has received a valid and complete electronic signature.

If you have questions regarding the AVL process, please contact the STAC and Medicaid Unit at (518) 474-7116.

Last Updated: July 19, 2022