Medicaid in Education Alert
New York State Department of Health (DOH), Office of Health Insurance Programs (OHIP)
New York State Education Department (NYSED)
Preschool/School Supportive Health Services Program (SSHSP)
Medicaid in Education

Issue #23-04

To: All SSHSP Medicaid Providers
From: NYS DOH OHIP SSHSP &
NYSED Medicaid in Education Unit
Date: April 19, 2023
Subject: 2020-21 Certified Public Expenditure (CPE) Forms and 2021-22 Desk Review Timelines

FY21 CPE Forms:
The Certified Public Expenditure (CPE) form for the 2020-21 (FY21) SSHSP Medicaid Cost Report will be released in the PCG Claiming System the week of April 17, 2023. Participating LEAs will receive an automatic email notification from NYSSHSP@pcgus.com once it’s available. The CPE form will be signed via electronic signature. The 20-21 e-signed CPE form is due by the close of business Friday, May 5, 2023. Prior to signing the CPE form, all LEAs must click “Approve Cost Settlement” within the Cost Settlement section of the 2020-21 SSHSP Cost Report.

For detailed instructions, please refer to the document labeled ‘NYSSHSP CPE Form E-Signature Instructions’ at the bottom of the Resources table on the Home page of the PCG Claiming System.

Required Tasks (in order):

  1. Wait for email notification from NYSSHSP@pcgus.com during week of April 17, 2023
  2. Approve 20-21 (FY21) Cost Settlement Summary
  3. E-Sign 20-21 (FY21) CPE form
Only users with 'CPE Signer' user type can complete Steps 2 & 3.

This process is a compliance requirement for all participating SSHSP providers. If you have any questions, please contact the Public Consulting Group (PCG) team via email at NYSSHSP@pcgus.com or by phone at (866) 912-2974.

FY22 Desk Reviews:
All filed annual SSHSP cost reports are subject to the desk review process. The desk review period for the 2021-22 (FY22) SSHSP Medicaid Cost Reports will begin on May 8, 2023. PCG will release desk reviews in the PCG Claiming System to participating LEAs throughout the week of May 8 – 12, 2023. Each LEA user will receive an automatic email notification from NYSSHSP@pcgus.com once their review has been released for response. Initial responses will be due by Friday, May 26, 2023, with the deadline for desk review completion being Friday, June 16, 2023.

PCG will be sending out further communication in the weeks preceding the desk review period regarding the optional Desk Review Training that will be virtually conducted via WebEx for participating LEAs. There is no action required for FY22 desk reviews at this time.

If you have any questions or comments regarding this Alert, please contact the NYS Department of Health at (518) 473-2160 or at SSHSP@health.ny.gov, the NYS Education Department, Medicaid Unit at medined@nysed.gov.

Last Updated: April 19, 2023