Issue #23-10

The purpose of this Alert is to remind SSHSP providers that the certification of the staff pool list (SPL) and calendar is an ongoing, quarterly process associated with Random Moment Time Study (RMTS) for certified public expenditures (CPEs). Updates to the staff pool list(s) and calendar will need to be made for the January-March 2024 quarter, even when there are no changes to the current staff pool list.

Districts should log into the RMTS system at https://claimingsystem.pcgus.com/nysshsp and confirm the RMTS Coordinator contact information is correct or update the new coordinator’s contact information so they receive current notification from PCG that staff pool lists and calendars can be certified. Public Consulting Group LLC (PCG) will be opening the RMTS system for staff pool list and calendar updates as of December 4th, 2023.

PCG will be sending the RMTS Coordinator Manual, Coordinator training, Participant training, and a link to a system demonstration (located on the PCG Claiming System Dashboard under “Resources”) to assist you in submitting your staff pool list and calendar certification.

Staff pool lists and calendar certifications for January-March 2024 are due on December 15th, 2023. If staff pool lists and calendar certifications are not submitted by December 15th, 2023, PCG will use the last certified and approved staff pool list and calendar that is in the claiming system for the upcoming January-March 2024 quarter.

If you have any questions or comments regarding this Alert, please contact the NYS Department of Health at (518) 473-2160 or at SSHSP@health.ny.gov or the NYS Education Department, Medicaid Unit at medined@nysed.gov.