REPORTS
Find information about your school district's NCLB and IDEA allocations, the status of your grants, and grant payments. Status reports for 2006-07 mandated services payments to nonpublic schools are also available here.FORMS
Print forms for budgets (FS-10 & FS-20), budget amendments (FS-10-A), final expenditure reports (FS-10-F) and requests for additional funds (FS-25).GUIDANCE and INFORMATION
How to administer State and federal grants - fiscal guidelines for state and federal grants, frequently asked questions, policy updates, and links to other State and federal websites.Grants Finance's fax machine is not working presently. Please direct faxes to (518) 473-2042 while we resolve the problem.
Using Carryover During the Budgeting Process -
The 2008-09 NCLB and IDEA allocation reports list allocation information for each LEA - its 2008-09 allocations, carryover from 2007-08, and the total amounts available.
An LEA’s 2008-09 budget for each grant may total any amount up to what is listed as ‘Total Available’ on its allocation report. If you are preparing a budget for 2008-09 but your LEA’s 2007-08 final expenditure report for that grant has not been received by Grants Finance, or has been received and has not yet been reviewed, then the carryover amount listed on the report is tentative. Once Grants Finance has reviewed the final expenditure report, carryover may increase if expenditures were less than planned or if there were disallowances. Grants Finance suggests that LEAs limit their 2008-09 budgets to what is listed as Total Available; doing otherwise will delay approval of the budget until after the 2007-08 final expenditure report is reviewed.
Please direct questions regarding the allocation reports to Grants Finance; contact the appropriate program office if you have questions regarding the use of NCLB or IDEA carryover funds.
The 2008-09 NCLB and IDEA allocation reports list allocation information for each LEA - its 2008-09 allocations, carryover from 2007-08, and the total amounts available.
An LEA’s 2008-09 budget for each grant may total any amount up to what is listed as ‘Total Available’ on its allocation report. If you are preparing a budget for 2008-09 but your LEA’s 2007-08 final expenditure report for that grant has not been received by Grants Finance, or has been received and has not yet been reviewed, then the carryover amount listed on the report is tentative. Once Grants Finance has reviewed the final expenditure report, carryover may increase if expenditures were less than planned or if there were disallowances. Grants Finance suggests that LEAs limit their 2008-09 budgets to what is listed as Total Available; doing otherwise will delay approval of the budget until after the 2007-08 final expenditure report is reviewed.
Please direct questions regarding the allocation reports to Grants Finance; contact the appropriate program office if you have questions regarding the use of NCLB or IDEA carryover funds.
7/28/08 - FS-10 Budget Form in Excel
Grants Finance is offering an Excel version of the FS-10 budget form for LEAs and other agencies to use during the 2008-09 budgeting process. This version has features that may help to reduce the number of budgets with minor errors that can delay approval. We hope that it is useful and welcome comments and suggestions at grantsweb@mail.nysed.gov.7/7/08 - FS-10-F Short Form Documentation Requirements
Grants Finance has established new documentation requirements for the FS-10-F Short Form final expenditure report. The requirements are that agencies 1) record grant expenditure details in a manner consistent with the internal pages of the FS-10-F Long Form and maintain the information in their files and 2) make these details readily available upon request from authorized individuals. To learn more about the new requirements, please go to http://www.oms.nysed.gov/cafe/fs10fsfreq.html.6/2/08 - 2008-2009 Indirect Cost Rates
Grants Finance has mailed letters to agency Chief Administrative Officers notifying them of their 2008-2009 maximum indirect cost rates. The rates are calculated annually using methodology approved by the U.S. Department of Education. Rates for school districts and BOCES are calculated using ST-3 (school districts) and SA-111 (BOCES) data for the school year ending June 30, 2007. The rate for all charter schools and community-based organizations is 2.6 percent; however, these agencies may apply for a higher rate, up to 8 percent, by completing an FS-87R form available by contacting Grants Finance. The rate for colleges and universities is 8 percent. However, statute or regulations for certain grant programs may only permit a lower rate, and rates may be negotiated downward by SED program staff.Additional information about indirect costs is available in the Fiscal Guidelines and in Frequently Asked Questions. If you have any questions, please contact Grants Finance.