BOCES Electronic Submittal for 2020-21 Cost Reporting Memo
| TO: | BOCES Representatives September 7, 2021 |
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| FROM: | Adam Lenhardt, Education Finance Specialist 2 |
| SUBJECT: | Paper/Electronic 2020-21 Reports of Final Enrollment, Cost and Refund Information
(including STAC IDs) for Public High Cost Students with Disabilities Initial Submission Deadline 11/12/2021  |
To ensure that school districts report costs accurately, and to ensure that the New York State Education Department reimburses school districts accurately, the STAC/Medicaid Unit requires each BOCES to generate year-end final cost reports on an annual basis.
After the disruptions to the 2019-20 reporting schedule resulting from the COVID-19 public health emergency, we are aiming to return to a normal reporting schedule for 2020-21 enrollment.
IMPORTANT DATES FOR 2020-21 BOCES ENROLLMENT/FINAL COST REPORTING
| Deadline | Task |
|---|---|
| 09/02/2021 | Additional STAC IDs available to download from SED File Transfer Manager “outbaskets” for each BOCES |
| 10/15/2021 | Each BOCES notifies STAC and Medicaid Unit about possible duplicate IDs and any corrections to STAC child information (last name, first name and/or date of birth). |
| 11/12/2021 | Each BOCES incorporates additional STAC IDs into its database and submits its initial/sample paper and electronic Year-End Final Cost Reports* for High Cost Students to STAC Unit for review. |
| 12/17/2021 | Upon STAC approval of sample submissions, BOCES generates and submits complete set of district paper and electronic Year-End Final Cost Reports* for High Cost Students with STAC IDs. |
| 01/14/2022 | Upon final STAC approval, BOCES distributes paper Year-End Final Cost Reports for High Cost Students including STAC IDs to school districts. |
| * Paper Reports: | Both detailed service breakdown and summary-level of reports required. |
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| Electronic File: | Only the district summary-level version of the BOCES year-end report is required. |
Paper versions of the detail and summary-level reports are to be sent to both school districts and to the STAC/Medicaid Unit after the STAC/Medicaid Unit approval. PDF copies of the finalized paper reports should also be uploaded to the SED File Transfer Manager.
A separate electronic text file containing the data from your “Summary-Level Year-End Final Cost Report” must also be uploaded to the SED File Transfer Manager.
For more information about the year-end final cost reporting requirements, please visit:
| Attachments: | Summary-level paper report examples for 40-week billing and 39-week billing. |
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