Welcome to the STAC Unit (System to Track and Account for Children)

The STAC Unit (System to Track and Account for Children), within the NYS Education Department's STAC and Medicaid Unit, is responsible for processing requests for Commissioner's approval for reimbursement. This includes reimbursement approval for the costs of providing services to preschool and school-age students placed in special education programs. It also includes reimbursement approval for students who have been determined to be homeless or runaway youth and for education services provided to incarcerated youth.

Latest News



Below is a link to the memorandum regarding upcoming June 30, 2016 STAC Deadlines.

June 30, 2016 STAC Deadlines Memo



2016-17 Reapplications for both Summer and School Year placements are now available on the STAC Online System (2-Month Summer Reapplications- DRSUM screen; 10-Month Private Reapplications- DRPRV screen; and 10-Month Public Reapplications-DRPUB screen).


Reapp MemoReapplication Guides, and Revised Private Placement Certification (DCERT) Guidance Document


Revised Private Placement Certification (DCERT) Guidance Document

This guidance supersedes all previously published DCERT guidance.

Effective immediately, DCERT records are only required for 10-month school age private placements. Private Excess Cost Aid will not be paid for a 10-month school age private placement until a DCERT record is submitted through the STAC online system. The 2016 Revised DCERT Guidance Document can be found on the STAC website.

Immediate action by the school district may be required to receive full reimbursement for all eligible school age private placements for the 2014-15 and 2015-16 school years (both 2-month and 10-month). School districts should review their 2014-15 and 2015-16 DCERT records and approval/verification records (both 2-month and 10-month) and make any necessary additions/revisions in accordance with their students' IEPs.


Gold Star - Online Verification Status Report
(Updated May 3, 2016 -- Next Update June 3, 2016)


2015-16 GEN (Local Share Deduct) Report Backup

Below is a link to the detailed letter regarding the 2015-16 GEN report backup. The 2015-16 GEN report is based on the 2014-15 STAC student detail found on the DQCDI STAC online screen.

2015-16 GEN Report Backup


2016-17 Reapplication Reminder

The 2016-17 reapplications will be available to the field by mid April 2016. More information will be available regarding the 2016-17 reapplications at that time.


2016-17 Program Dates

Beginning April 1, 2016, special education providers, school districts (including special act districts), and BOCES providers should use their assigned STAC Usercodes to access their program information online and, if necessary, correct their 2016-17 program dates by June 17, 2016.

Below are links to the memorandum and instruction guide regarding the 2016-17 Program Service Dates.

Memo and Guide


Recent 4408 July and August payments have been made. Child specific payment reports will be mailed by March 25th and are also available on the DQPAY screen. By selecting the proper school year, fund, payment number and service type, child specific information will be displayed on DQPAY. See the link below for specific payment information.

4408 Payment Information


2016-17 Reapplication Reminder

The 2016-17 reapplications will be available to the field by late March 2016. In order for districts to fully utilize this reapplication process, the STAC Unit encourages districts to review all 2015-16 service approvals currently on the STAC online system. If necessary, districts should add any outstanding 2015-16 service approvals as soon as possible.


Reminder-STAC Online Verification Deadlines for Upcoming 2016 Payments

Please verify all 4408 summer education/maintenance approvals, including those approvals which currently have a $0.00 education rate. Once education/maintenance approvals have been verified (including those with $0.00 education rates), then verify the corresponding transportation costs. Verify all 4201 transportation costs at this time as well.

Please check the Gold Star report to see your verification status as of 02/01/16. All summer 4408 and 4201 education/maintenance and transportation approvals should be verified by no later than deadlines listed in the Verification Deadlines chart to be included in the upcoming 4408 and 4201 payments.

Gold Star Report
STAC Online Verification Deadlines Chart


Online Verification for 2014-15 ten-month High Cost Public In-District, Other District, and BOCES placements

The online verification screen (DVPUB) is now open for verification for all 2014-15 ten-month High Cost Public In-District, Other District, and BOCES placements. Verification should be completed by March 15, 2016. See links below to memo and additional DVPUB information:

2014-15 DVPUB Memo  

DVPUB-Online Instruction Guide   

DVPUB-Signature Form  

2014-15 BOCES Year-End Report Table      


4201 – 4 mo. Online Verification for State-supported School Placements

To receive tuition reimbursement for the September - December 2015 period, school districts must verify STAC records for students enrolled at §4201 State-supported schools using the DVSSY screen on the STAC Online System.  Online verification must be completed by June 1, 2016 to receive reimbursement during the current school year.

Click here for a list of the eleven State-supported schools across the State of New York.  This verification process does not apply to the two State-operated schools located in Rome and Batavia.

Instructions for verification using the DVSSY screen are available on the STAC unit website: State-supported Placement Online Verification Guide.

Should you need any further information, please contact Paula Cooper of the STAC and Medicaid Unit at: paula.cooper@nysed.gov or 518-486-1979.

STAC Online Verification Deadlines for Upcoming 2016 Payments

To be included in the February Approved Payment Reports, which will be paid prior to the end of March 2016, please verify online the following education/maintenance and/or transportation reimbursement approvals as per the chart below.

STAC Online Verification Deadlines


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Last Updated: May 17, 2016