New York State Education Department
 

                        System to Track and Account for Children (STAC)  
STAC and Special Aids is the unit within the NYS Education Department responsible for processing requests for Commissioner's approval for reimbursement. This includes reimbursement approval for the costs of providing services to preschool and school-age students placed in special education programs at public and SED-approved private schools, special-act school districts, BOCES, and at state-supported and state-operated schools for the deaf and blind. It also includes reimbursement approval for students who have been determined to be homeless or runaway youth and for education services provided to incarcerated youth. This year STAC will process over 225,000 requests for reimbursement to school districts and municipalities.

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Elimination of STAC Approval Notification (STAC-3) Mailing
(July 18, 2008)

The STAC Online approval process is now well-established.  For several years, school district representatives have been and continue to be responsible for submitting approvals and amendments electronically, either through the online system or via batch processing. STAC has begun the implementation of electronic claims as well and will be eliminating paper AVL’s (Automated Verification Lists) in the next school year.  The online AVL’s will provide for much greater flexibility and enable timely verification for payment.

Recently, the STAC and Special Aids Unit implemented several online screens that allow representatives of public school districts and approved special education providers to identify students for whom approvals have been generated and to view and/or print those approvals. With this new capability, STAC will no longer print the STAC-3 approval notification forms that were mailed to CSE offices and to providers every two weeks. If you need assistance viewing and/or printing your approvals, please contact the STAC and Special Aids Unit at (518) 474-7116.  For instructions on how to access these approvals click on the link below.

DQAPP Instructions

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June 2008
--Parental Consent for the Use of Public Benefits or Insurance to the Individuals with Disabilities Education Act                  MEMO and FORM                               

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Important Notice regarding the discontinuance of CPSE Administrative Grant Process

As there is no 2008-09 grant process for reimbursement of Committee on Preschool Special Education Administrative Costs, please read the memo describing change in reimbursement for 2008-09 CPSE Administrative Costs.               

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2008-09 Reapplications for School-Age Students --   Memo

MEDICAID ALERT

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2008-09 Program Service Date Changes --                    Memo      Instructions
   

Request Form for Online access to STAC Database

Instructions for EFRT Online Processing

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Annual County Collection of School District Preschool Signature Authorizations:  Letter      Form

2008-09 Preschool Related Services - Beginning with 08/09 preschool related services, Play Therapy, Music Therapy and Interpreter (as a related service) can be electronically processed online and through the FTP process as State Education Department approved related services.  If a county has been approved for these types of related services (via the SED-RS-3 process), Play Therapy, Music Therapy and Interpreter will no longer need to be processed manually here in the STAC UNIT as "OTHER" related services.   

         VESID Link to Requirements for Approved Private Schools
        
http://www.vesid.nysed.gov/specialed/policy/revreqs.htm

         FTP Processing Requirements

Training               
        4Preschool STAC Presentation - POWERPOINT      
        4
School Age STAC Presentation -
POWERPOINT
        4OMRDD Chapter 47, 66, & 721 Presentation - POWERPOINT 
        4STAC and Medicaid Training CALENDAR
                              
                                       STAC NEWS & NOTES

* Charter School Q&A PDF HTML

*  2008 Preschool AVL Schedule - View calendar   HTML   PDF

* Attention Section 4410 Municipality Representatives – New Per-Trip Transportation Rates for 2004-05, 2005-06, 2006-07 and 2007-08 are now available.  Please see the link below for your rates. 
                      Transportation Rates:    2004-05   /   2005-06   /   2006-07 /   2007-08   

*  Instructions on How to Find a District's Threshold 

*  Reimbursement for 4201 Placements in Schools for the Deaf and Blind -  School districts are no longer required to submit STAC-1 reimbursement applications for students continuing in placement at the schools for the deaf and blind.  School districts will continue to receive approval notification and verification reports to verify the services were provided, and are still required to submit STAC-1 reimbursement requests for new placements or changes in placement.    MEMO

Page Last Updated on 03/31/2007 12:13 PM by Barb Mastriano