System to Track and Account for Children (STAC)  
STAC and Special Aids is the unit within the NYS Education Department responsible for processing requests for Commissioner's approval for reimbursement. This includes reimbursement approval for the costs of providing services to preschool and school-age students placed in special education programs at public and SED-approved private schools, special-act school districts, BOCES, and at state-supported and state-operated schools for the deaf and blind. It also includes reimbursement approval for students who have been determined to be homeless or runaway youth and for education services provided to incarcerated youth. This year STAC will process over 225,000 requests for reimbursement to school districts and municipalities.

Elimination of STAC Approval Notification (STAC-3) Mailing (July 18, 2008)

The STAC Online approval process is now well-established.  For several years, school district representatives have been and continue to be responsible for submitting approvals and amendments electronically, either through the online system or via batch processing. STAC has begun the implementation of electronic claims as well and will be eliminating paper AVL’s (Automated Verification Lists) in the next school year.  The online AVL’s will provide for much greater flexibility and enable timely verification for payment.

Recently, the STAC and Special Aids Unit implemented several online screens that allow representatives of public school districts and approved special education providers to identify students for whom approvals have been generated and to view and/or print those approvals. With this new capability, STAC will no longer print the STAC-3 approval notification forms that were mailed to CSE offices and to providers every two weeks. If you need assistance viewing and/or printing your approvals, please contact the STAC and Special Aids Unit at (518) 474-7116.  For instructions on how to access these approvals click on the link below.

DQAPP Instructions

June 2008 --Parental Consent for the Use of Public Benefits or Insurance to the Individuals with Disabilities Education Act                  MEMO and FORM                               

Important Notice regarding the discontinuance of CPSE Administrative Grant Process

As there is no 2008-09 grant process for reimbursement of Committee on Preschool Special Education Administrative Costs, please read the memo describing change in reimbursement for 2008-09 CPSE Administrative Costs.