Welcome to the STAC Unit (System to Track and Account for Children)
The STAC Unit (System to Track and Account for Children), within the NYS Education Department's STAC and Medicaid Unit, is responsible for processing requests for Commissioner's approval for reimbursement. This includes reimbursement approval for the costs of providing services to preschool and school-age students placed in special education programs. It also includes reimbursement approval for students who have been determined to be homeless or runaway youth and for education services provided to incarcerated youth.
2015-16 GEN (Local Share Deduct) Report Backup
Below is a link to the detailed letter regarding the 2015-16 GEN report backup. The 2015-16 GEN report is based on the 2014-15 STAC student detail found on the DQCDI STAC online screen.
2016-17 Reapplication Reminder
The 2016-17 reapplications will be available to the field by mid April 2016. More information will be available regarding the 2016-17 reapplications at that time.
Gold Star - Online Verification Status Report
(Updated April 1, 2016 -- Next Update May 5, 2016)
2016-17 Program Dates
Beginning April 1, 2016, special education providers, school districts (including special act districts), and BOCES providers should use their assigned STAC Usercodes to access their program information online and, if necessary, correct their 2016-17 program dates by June 17, 2016.
Below are links to the memorandum and instruction guide regarding the 2016-17 Program Service Dates.
Recent 4408 July and August payments have been made. Child specific payment reports will be mailed by March 25th and are also available on the DQPAY screen. By selecting the proper school year, fund, payment number and service type, child specific information will be displayed on DQPAY. See the link below for specific payment information.
2016-17 Reapplication Reminder
The 2016-17 reapplications will be available to the field by late March 2016. In order for districts to fully utilize this reapplication process, the STAC Unit encourages districts to review all 2015-16 service approvals currently on the STAC online system. If necessary, districts should add any outstanding 2015-16 service approvals as soon as possible.
Reminder-STAC Online Verification Deadlines for Upcoming 2016 Payments
Please verify all 4408 summer education/maintenance approvals, including those approvals which currently have a $0.00 education rate. Once education/maintenance approvals have been verified (including those with $0.00 education rates), then verify the corresponding transportation costs. Verify all 4201 transportation costs at this time as well.
Please check the Gold Star report to see your verification status as of 02/01/16. All summer 4408 and 4201 education/maintenance and transportation approvals should be verified by no later than deadlines listed in the Verification Deadlines chart to be included in the upcoming 4408 and 4201 payments.
Online Verification for 2014-15 ten-month High Cost Public In-District, Other District, and BOCES placements
The online verification screen (DVPUB) is now open for verification for all 2014-15 ten-month High Cost Public In-District, Other District, and BOCES placements. Verification should be completed by March 15, 2016. See links below to memo and additional DVPUB information:
4201 – 4 mo. Online Verification for State-supported School Placements
To receive tuition reimbursement for the September - December 2015 period, school districts must verify STAC records for students enrolled at §4201 State-supported schools using the DVSSY screen on the STAC Online System. Online verification must be completed by June 1, 2016 to receive reimbursement during the current school year.
Click here for a list of the eleven State-supported schools across the State of New York. This verification process does not apply to the two State-operated schools located in Rome and Batavia.
Instructions for verification using the DVSSY screen are available on the STAC unit website: State-supported Placement Online Verification Guide.
Should you need any further information, please contact Paula Cooper of the STAC and Medicaid Unit at: firstname.lastname@example.org or 518-486-1979.
To be included in the February Approved Payment Reports, which will be paid prior to the end of March 2016, please verify online the following education/maintenance and/or transportation reimbursement approvals as per the chart below.