Reapplication Instructions:
Public High Cost Ten-Month
Placements
(Screen DRPUB)

STAC ONLINE SYSTEM (EFRT) REAPPLICATIONS

Printable Version pdf file

I. Overview

This screen is used by school districts to re-apply for reimbursement approval for Public High Cost 10-Month Placements.

Each spring, the STAC/Medicaid Unit issues reapplications based on the current year’s reimbursement approvals. If a student did not have a current year approval on the STAC Online (EFRT) System by the announced date, a reapplication for the subsequent school year would not have been generated. If a reapplication was not generated, the new approval for the upcoming school year must be manually added on DSPUB.

II. Accessing the STAC Online System

  1. Proceed to the STAC Unit website at: https://www.oms.nysed.gov/stac/
  2. From the navigation menu on the left, click the “EFRT Online Sign-In” link.
  3. Log in using your assigned Usercode and password.

III. Retrieving available reapplications

  1. From the Special Education Main Menu:
    either enter DRPUB in the “GO TO” box located in the top-right corner of the screen and hit Enter on your keyboard
    or select the DMNUR PROCESS A REAPPLICATION MENU option and then select the DRPUB PUBLIC HIGH COST REAPP (10 MONTH) option from the reapplication menu.
  2. The DRPUB Public Excess Cost Reapplications (10-Month) screen will load. Select the upcoming school year from the School Year dropdown menu.
  3. Your CSE District SED Code will be pre-filled based on your Usercode.
  4. Click the Get Providers button, and then select a provider from the Education Provider dropdown menu.
DRPUB Screenshot, after the Get Providers button has been clicked but before an Education Provider has been selected from the dropdown.
  1. Click the Get Reapps button.
    • Enter the first 4 letters of Last Name to retrieve specific students or leave blank to retrieve list from beginning.

IV. Submitting reapplication requests

Displayed will be the list of student(s) who generated a reapplication for the education provider you selected. The student’s STAC ID, Name, Education program will be shown. The student list is continuous with 10 students displayed on the screen.

DRPUB Screenshot, displaying a list of six students for Nassau BOCES. No annualized costs have been entered.
  1. To submit reapplications for student(s) on the selected page, check the Reapply box for each student continuing in the same placement.
  2. Enter your best estimate for the total cost of the student’s IEP-mandated 10-month special education services in the Annualized Cost box. Only reapply students whose costs are anticipated to exceed the threshold amount shown.
  3. Click the Submit button.
    • Once a student has been reapplied for the selected school year, the student will no longer appear on the reapplication list.
    • To view the reimbursement approvals, retrieve each student’s STAC Child Service Profile on the DQCLD screen.
  4. To retrieve a list of students for a different education provider, select a new provider from the Education Provider dropdown and click Get Reapps.
Last Updated: April 13, 2022