2024-25 Program Service Dates
TO: | April 5, 2024
Directors of Preschool Special Education Programs Directors of Private School Age Special Education Programs Superintendents of Special Act School Districts Superintendents of Public School Districts Superintendents of BOCES |
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FROM: | Adam Lenhardt, School Age/Data Coordinator |
SUBJECT: | 2024-2025 School Year Program Service Dates for STAC Online Reimbursement |
Annually, the State Education Department (SED) requires all approved special education providers to review and/or revise, as necessary, the program date information located on the STAC program file. The program start date must be the first day students will attend the program. The program end date must be the last day students will attend the program. Each student’s period of enrollment1 must coincide with or fall within the STAC program dates.
In creating the program file for 2024-25, the STAC Unit has applied the following default program dates:
- 2-month programs: July 8, 2024 through August 16, 2024
- 10-month programs: September 4, 2024 through June 20, 2025
Your agency must revise its program dates on the STAC Online (EFRT) System if they do not match the dates listed above. In addition, if a program will not be operating, the program must be updated to “Not Operating” status.
The STAC Online (EFRT) System is now open for school districts, BOCES and private special education providers to review and revise their 2024-25 program dates, if necessary.
All changes to program date information must be completed by June 15, 2024. Each agency’s authorized STAC users can view a complete listing of the agency’s approved programs for the 2023-24 school year by accessing the DQPRG screen within EFRT.
Program Calendar Dates: For the July/August 2024 extended school year, the program calendar must include at least 30 days during July and August2. Although students may not be in attendance on Independence Day, the observance of the legal holiday for Independence Day may constitute a day of service. For the September 2024-June 2025 school year, the program calendar must include at least 180 instructional days. Please see the State Aid website for further information: https://stateaid.nysed.gov/attendance/
Less Than Full Day Extended School Year (ESY) Programs: For the July/August 2024 extended school year,
providers that operate 9010 less than full day school age summer programs no longer need to get an updated
approval letter to adjust the hours per day that the program operates. Instead, providers can update this information
themselves by updating the Hrs/Day value within the Program Data section of the program screen. Providers that are
unable to update this value online can submit the following form to the OMSSTAC@nysed.gov general mailbox:
https://www.oms.nysed.gov/stac/forms/stac-719_notice_9010_modification.pdf
https://www.oms.nysed.gov/stac/stac_online_system/online_instructions/
guide_program_date_changes.html
Contact the STAC/Medicaid Unit by e-mail at OMSSTAC@nysed.gov with questions regarding STAC program date changes. Contact the SED Office of Special Education at SPECED@nysed.gov if you have programmatic questions.